Tender

TEKH1698 Fire Safety Services Maintenance for Fire Alarms

  • 2Gether Support Solutions Limited

F01: Prior information notice (call for competition)

Notice identifier: 2025/S 000-005064

Procurement identifier (OCID): ocds-h6vhtk-04df06

Published 14 February 2025, 9:53am



Section one: Contracting authority

one.1) Name and addresses

2Gether Support Solutions Limited

William Harvey Hospital, Kennington Road, Ashford

Kent

TN24 0LZ

Contact

Tracey Constant

Email

tracey.constant2@nhs.net

Telephone

+44 7811992674

Country

United Kingdom

Region code

UKJ44 - East Kent

Internet address(es)

Main address

https://www.2gethersupportsolutions.org/

Buyer's address

https://www.2gethersupportsolutions.org/

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://health-family.force.com/s/Welcome

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://health-family.force.com/s/Welcome

Tenders or requests to participate must be submitted to the above-mentioned address

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at

https://health-family.force.com/s/Welcome

one.4) Type of the contracting authority

Body governed by public law

one.5) Main activity

Health


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

TEKH1698 Fire Safety Services Maintenance for Fire Alarms

Reference number

C338557

two.1.2) Main CPV code

  • 50413200 - Repair and maintenance services of firefighting equipment

two.1.3) Type of contract

Services

two.1.4) Short description

2gether Support Solutions are looking for a sole Contractor for the provision of a fully comprehensive fire alarm maintenance programme within 2gether Support Solutions Ltd (2gether) sites on behalf of East Kent Hospitals University NHS Foundation Trust (EKHUFT).

2gether requires a competent Contractor to carry out fire alarm testing and undertake necessary remedial repairs in order to maintain the safety and continuity of the fire alarm systems, and on completion provide reports and necessary documentation.

2gether Support Solutions are looking for a sole Contractor who shall operate a 24/7 Call-Out facility in order to respond to emergency call-outs.

two.1.5) Estimated total value

Value excluding VAT: £600,000

two.1.6) Information about lots

This contract is divided into lots: No

two.2) Description

two.2.2) Additional CPV code(s)

  • 50000000 - Repair and maintenance services

two.2.3) Place of performance

NUTS codes
  • UKJ44 - East Kent
Main site or place of performance

Management Offices, William Harvey Hospital, Kennington Road, Willesborough, Ashford, Kent, England, TN24 0LZ

two.2.4) Description of the procurement

2gether Support Solutions are looking for a sole Contractor for the provision of a fully comprehensive fire alarm maintenance programme. The contractor will provide the following service, Planned Maintenance, Remedial Maintenance, Reactive Repairs, and Emergency Repairs within 2gether Support Solutions Ltd (2gether) sites on behalf of East Kent Hospitals University NHS Foundation Trust (EKHUFT).

2gether requires a competent Contractor to carry out fire alarm testing and undertake necessary remedial repairs in order to maintain the safety and continuity of the fire alarm systems, and on completion provide reports and necessary documentation.

2gether Support Solutions are looking for a sole Contractor who shall operate a 24/7 Call-Out facility in order to respond to emergency call-outs.

two.2.5) Award criteria

Quality criterion - Name: Social Value / Weighting: 10

Quality criterion - Name: Technical / Weighting: 50

Price - Weighting: 40

two.2.6) Estimated value

Value excluding VAT: £600,000

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 May 2025

End date

30 April 2030

This contract is subject to renewal

Yes

Description of renewals

subject to overall performance of contract 2 x 12 months

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No


Section three. Legal, economic, financial and technical information

three.1) Conditions for participation

three.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

three.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

three.2) Conditions related to the contract

three.2.2) Contract performance conditions

As stated in the KPI's / SLA and Specification


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Competitive procedure with negotiation

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

four.2) Administrative information

four.2.2) Time limit for receipt of expressions of interest

Date

19 March 2025

Local time

12:00pm

four.2.4) Languages in which tenders or requests to participate may be submitted

English


Section six. Complementary information

six.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

six.4) Procedures for review

six.4.1) Review body

East Kent Hospitals University NHS Foundation Trust

Trust Headquarters, Kent and Canterbury Hospital, Ethelbert Road

Canterbury

CT1 3NG

Country

United Kingdom

Internet address

https://www.ekhuft.nhs.uk

six.4.2) Body responsible for mediation procedures

East Kent Hospitals University NHS Foundation Trust

Trust Headquarters, Kent and Canterbury Hospital, Ethelbert Road

Canterbury

CT1 3NG

Country

United Kingdom

Internet address

https://www.ekhuft.nhs.uk

six.4.4) Service from which information about the review procedure may be obtained

2Gether Support Solutions Limited

William Harvey Hospital, Kennington Road, Ashford

Kent

TN24 0LZ

Country

United Kingdom

Internet address

https://www.2gethersupportsolutions.org/