Section one: Contracting authority
one.1) Name and addresses
South Wales Fire and Rescue Service
South Wales Fire and Rescue Service Headquarters, Forest View Business Park, Llantrisant
Llantrisant
CF72 8LX
Contact
Julie Snooks
j-snooks@southwales-fire.gov.uk
Telephone
+44 1443232755
Fax
+44 1443232180
Country
United Kingdom
NUTS code
UKL - WALES
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0360
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Grounds Maintenance Services
Reference number
SWEU030
two.1.2) Main CPV code
- 77314000 - Grounds maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
The contract will be a collaborative approach between South Wales Fire and Rescue Service and Mid & West Wales Fire and Rescue Service for Grounds Maintenance.
The contract will be split into 4 lots:
Lot 1 South Wales Fire and Rescue Service
Lot 2a Mid and West Wales Fire and Rescue Service – Powys & Ceredigion Area.
Lot 2b Mid and West Wales Fire and Rescue Service – Carmarthenshire, Neath Port Talbot, Swansea and Pembrokeshire Area.
Lot 3 Brown/Green Roof Maintenance for Mid & West Wales Fire and Rescue Services.
Contractors have the option to bid individual or multiple lots.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £165,000
two.2) Description
two.2.1) Title
Mid and West Wales Fire and Rescue Services
Lot No
2
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKL - WALES
Main site or place of performance
Premises within the Mid and West Wales Fire and Rescue Boundaries
two.2.4) Description of the procurement
Lot 2 is split into 2 sub lots. Lot 2a – Mid and West Wales FRS (Powys and Ceredigion Area)and Lot 2b – Mid and West Wales FRS (Carmarthenshire, Neath & Port Talbot, Swansea & Pembrokshire).
Lot 2a – Mid and West Wales FRS (Powys and Ceredigion Area)
Mid and West Wales FRS lot has been split across two lots. Lot 2a consist of Powys and Ceredigion.
The service shall comprise of the maintenance and care of the grounds of the Mid and West Wales FRS (MWWFRS) as per Appendix 2. The service shall include grass cutting, tree maintenance, hedge cutting, shrub and flower bed maintenance, trimming and litter picking, herbicide treatment, removal of leaves and weed control. All hard surfaces including paths, car parks, perimeter fence lines, wall lines and other areas specified by MWWFRS shall be free of debris and moss. A copy of the MWWFRS property list is included in Appendix 2.
Lot 2b – Mid and West Wales FRS (Carmarthenshire, Neath & Port Talbot, Swansea & Pembrokshire)
Lot 2b consists of Carmarthenshire, Neath Port Talbot, Swansea and Pembrokeshire.
The service shall comprise of the maintenance and care of the grounds of the Mid and West Wales FRS (MWWFRS) as per Appendix 2. The service shall include grass cutting, tree maintenance, hedge cutting, shrub and flower bed maintenance, trimming and litter picking, herbicide treatment, removal of leaves and weed control. All hard surfaces including paths, car parks, perimeter fence lines, wall lines and other areas specified by MWWFRS shall be free of debris and moss. A copy of the MWWFRS property list is included in Appendix 2.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Suppliers can apply for Lot 2A or 2B or both.
two.2) Description
two.2.1) Title
Mid and West Wales FRS - Brown/Green Roof Maintenance
Lot No
3
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKL - WALES
Main site or place of performance
Parc Noyadd (combined facility) in Llandrindod Wells
two.2.4) Description of the procurement
Lot 3 –Brown/Green Roof Maintenance
Mid and West Wales FRS has a requirement for Brown Sedum Roof Maintenance at Parc Noyadd (combined facility) in Llandrindod Wells. The works required will include weeding, plant encroachment into drainage outlets, walkways and the vegetation barriers (pebbles) and repairing bare patches as set out in Bauder Synthetic Single Ply System – Maintenance spec Rev1 04.10.11. The works required will be on a bi-annual basis Spring & Autumn. A visit to the site prior to tendering is highly recommended. (See attached photograph).
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
South Wales Fire and Rescue Service
Lot No
1
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKL - WALES
Main site or place of performance
Premises within the South Wales Fire and Rescue Boundaries
two.2.4) Description of the procurement
The service shall comprise of the maintenance and care of the grounds of the South Wales Fire and Rescue Service (SWF&RS) as per Appendix 1. The service shall include grass cutting, tree maintenance, hedge cutting, shrub and flower bed maintenance, trimming and litter picking, herbicide treatment, removal of leaves and weed control. All hard surfaces including paths, car parks, perimeter fence lines, wall lines and other areas specified by SWFRS shall be free of debris and moss. A copy of the SWFRS property list is included in Appendix 1. The Contractor will be required to compile a biodiversity plan for each site.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 243-603160
Section five. Award of contract
Lot No
3
Title
Mid and West Wales FRS - Brown/Green Roof Maintenance
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
2 March 2021
five.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 7
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
OTM Groundscare LTD
Old Bears Farm, Hay-on-Wye
Hereford
HR35PS
Telephone
+44 497847922
Country
United Kingdom
NUTS code
- UK - UNITED KINGDOM
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £2,240
Section five. Award of contract
Lot No
2
Title
Mid and West Wales Fire and Rescue Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
2 March 2021
five.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 8
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
GROUND CONTROL LTD
GROUND CONTROL LTD, Kingfisher House, Radofrd Way
BILLERICAY
CM120EQ
Telephone
+44 1277650697
Fax
+44 1277630746
Country
United Kingdom
NUTS code
- UK - UNITED KINGDOM
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Wrenvale Nurseries & Landscapes
2 Brynbrain Road, Cwmllynfell
Swansea
SA92WF
Telephone
+44 269826700
Fax
+44 269826700
Country
United Kingdom
NUTS code
- UKL1 - West Wales and The Valleys
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £80,000
Section five. Award of contract
Lot No
1
Title
South Wales Fire and Rescue Service
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
2 March 2021
five.2.2) Information about tenders
Number of tenders received: 9
Number of tenders received from SMEs: 9
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Crown Garden Services
56 Maes y Sarn, Pentyrch
Cardiff
CF159QR
Telephone
+44 2920890037
Fax
+44 2920890037
Country
United Kingdom
NUTS code
- UKL22 - Cardiff and Vale of Glamorgan
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £85,000
Section six. Complementary information
six.3) Additional information
Contract Award
(WA Ref:109017)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom