Section one: Contracting authority
one.1) Name and addresses
West Lothian Council
West Lothian Civic Centre, Howden South Road
Livingston
EH54 6FF
hayleigh.valentine@westlothian.gov.uk
Telephone
+44 1506281814
Fax
+44 1506281325
Country
United Kingdom
NUTS code
UKM78 - West Lothian
Internet address(es)
Main address
https://www.westlothian.gov.uk/
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00140
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Removal and Storage Services Framework Agreement
Reference number
CC10122
two.1.2) Main CPV code
- 63121000 - Storage and retrieval services
two.1.3) Type of contract
Services
two.1.4) Short description
West Lothian Council, the council, require to establish a framework agreement to appoint a suitably experienced service provider for removal and storage related services for clients of the council.
The duration of the Framework Agreement will be four (4) years. The framework will run for 3 years originally, with the option to extend for a further 12 months in total.
The objectives of the contract are to provide a service which is flexible, customer focused and provides excellent communication links between the parties involved.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £800,000
two.2) Description
two.2.1) Title
Domestic Removals with Storage
Lot No
1
two.2.2) Additional CPV code(s)
- 63121100 - Storage services
- 60183000 - Hire of vans with driver
two.2.3) Place of performance
NUTS codes
- UKM78 - West Lothian
Main site or place of performance
Locations across West Lothian.
two.2.4) Description of the procurement
In some circumstances the Council has a legal duty to provide services to remove and store furniture and personal belongings for clients. The nature of the work will vary depending on the nature of the request to remove and store items but will cover situations such as homelessness, decants for improvement works and other adhoc situations such as abandonments and other routine tenancy changes.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 25
Price - Weighting: 75
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
House to House Moves
Lot No
2
two.2.2) Additional CPV code(s)
- 63121000 - Storage and retrieval services
- 60183000 - Hire of vans with driver
two.2.3) Place of performance
NUTS codes
- UKM78 - West Lothian
Main site or place of performance
Locations across West Lothian.
two.2.4) Description of the procurement
This lot may be used to move a tenant’s furniture to a more suitable tenancy due to the house being unsuitable due to personal needs. The lot may also be used when the Authority needs to decant a tenant to a different property due to remedial or emergency repairs. In these situations, the tenant’s belongings may either be required to be stored or moved to another property dependent on the situation. In the event that belongings are required to be stored in a storage facility, this service will be covered under Lot 1.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 25
Price - Weighting: 75
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Large Office and School Moves including Crate Hire
Lot No
3
two.2.2) Additional CPV code(s)
- 63121000 - Storage and retrieval services
- 98340000 - Accommodation and office services
- 60183000 - Hire of vans with driver
two.2.3) Place of performance
NUTS codes
- UKM78 - West Lothian
Main site or place of performance
Locations across West Lothian.
two.2.4) Description of the procurement
This lot is for non-residential properties only and will include office buildings, schools, community centres and other location within the Authority's property portfolio. The service will include removal of office furniture, including the supply of storage boxes and crates, from Authority buildings and transport these to another area of the same building or to a different property.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 25
Price - Weighting: 75
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 193-467885
Section five. Award of contract
Lot No
1
Title
Domestic Removals with Storage
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
17 February 2021
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Purdie Worldwide Removals and Storage Ltd
48/54 East Main Street
Blackburn
EH47 7QS
Telephone
+44 7825889573
Country
United Kingdom
NUTS code
- UKM78 - West Lothian
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £456,000
Section five. Award of contract
Lot No
2
Title
House to House Moves
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
11 February 2021
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Purdie Worldwide Removals and Storage Ltd
48/54 East Main Street
Blackburn
EH47 7QS
Telephone
+44 7825889573
Country
United Kingdom
NUTS code
- UKM78 - West Lothian
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Clockwork Removals
7 Granton Pier, Lochinvar Drive
Edinburgh
EH5 1HF
Telephone
+44 7919391230
Country
United Kingdom
NUTS code
- UKM75 - Edinburgh, City of
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Bishop's Move
Bishop House, Pentland Industrial Estate, Loanhead
Edinburgh
EH20 9QH
Telephone
+44 2083918269
Country
United Kingdom
NUTS code
- UKM75 - Edinburgh, City of
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £168,000
Section five. Award of contract
Lot No
3
Title
Large Office and School Moves including Crate Hire
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
17 February 2021
five.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Purdie Worldwide Removals and Storage Ltd
48/54 East Main Street
Blackburn
EH47 7QS
Telephone
+44 7825889573
Country
United Kingdom
NUTS code
- UKM78 - West Lothian
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Harrow Green
Unit 3 & 4, Kinning Park Way, 47 McLellan Street
Glasgow
G41 1RR
Telephone
+44 1414197070
Country
United Kingdom
NUTS code
- UKM82 - Glasgow City
The contractor is an SME
No
five.2.3) Name and address of the contractor
Pickfords Business Services
62 West Harbour Road
Edinburgh
EH5 1PW
Telephone
+44 7768988340
Country
United Kingdom
NUTS code
- UKM75 - Edinburgh, City of
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £160,000
Section six. Complementary information
six.3) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Re: ESPD Q2B, complete information for all company directors, using home address.
Police Scotland will be consulted with regards to Serious and Organised Crime checks. Any links to this type of activity may cause your tender to be rejected.
TUPE – The incoming Contractor is responsible for obtaining legal and professional advice about relevant TUPE implications.
CONFIDENTIALITY - All information supplied by the Authority must be treated in confidence and not disclosed to third parties except
insofar as this is necessary to obtain sureties or quotations for the purpose of submitting the tender. All information supplied by you to the Authority will similarly be treated in confidence except:
(i) for any information required to be disclosed or otherwise provided by the Authority to any person in order to comply with the Freedom of Information (Scotland) Act 2002 and any codes of practice applicable from time to time relating to access to public authorities’ information.
The Tenderer shall co-operate, facilitate, support and assist the Authority in the provision of this information. In the event the Authority is required to provide information to any person as a result of a request made to it under such Act and/or codes, the Authority shall adhere to the requirements of such Act and/or codes in disclosing information relating to this Agreement, the Project documents and the Contractor.
(ii) that references may be sought from banks, existing or past clients, or other referees submitted by the tenderers;
(iii) for the disclosure of such information with regard to the outcome of the procurement process as may be required to be published in the Supplement to the Official Journal of the European Union in accordance with EU directives or elsewhere in accordance with the requirements of UK government policy on the disclosure of information relating to government contracts.
(SC Ref:644200)
six.4) Procedures for review
six.4.1) Review body
Livingston Sheriff Court and Justice of the Peace Court
Howden South Road
Livingston
EH54 6FF
Country
United Kingdom