Section one: Contracting authority/entity
one.1) Name and addresses
Coventry University
Priory Street
Coventry
CV15FB
Contact
Meeta Rani
Telephone
+44 2477658021
Country
United Kingdom
Region code
UKG33 - Coventry
Companies House
07781274
Internet address(es)
Main address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
IT EQUIPMENT AND SOFTWARE FOR OFFICE FOR STUDENTS PROJECT
Reference number
FRAM-906-23-TH
two.1.2) Main CPV code
- 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
two.1.3) Type of contract
Supplies
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement at the time of conclusion of the contract:
The development of two new virtual teaching and learning environments
• A state-of-the-art Virtual Reality Cave environment for our HLS faculty that can be used to deliver a simulated technology lab harnessing VR capability, and environment simulation, ensuring that facilities are up to date, replicates virtual medical equipment used in industry and within the health service and enables educational provision in allied health to address subject demand and to extend our subject provision.
• A virtual Powerwall environment for our EEC faculty that incorporates high-precision digital manufacturing and a VR technology lab in the subject disciplines of engineering which are vital to meet the current demand for skills, support future growth and to support competitiveness within markets that will grow significantly during the next decade.
• A vision and strategy that supports our commitment to provide world class immersive education facilities for teaching, learning, collaboration, and modern workspaces.
• To identify a 5-year strategic immersive environment partner that can work with Coventry University long term on key regional and international objectives, helping to transform our technologies that support our digital academic infrastructure and staff and student environments. A supplier who can provide a complete service wrap from concept to delivery and become an extension to our existing digital architecture teams. Sub-contracting may be considered in some circumstances; however the supplier must front the contract and agree to the University Group's Terms and Conditions in Appendix C by signing Appendix D, Declaration of Compliance
• A supplier who can help develop and mature our VR standards delivering high quality, reliable and supportable technologies which will add value by enhancing the delivery of learning and improving the user experiences of simulated environment technology
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
60
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2023/S 000-037287
Section five. Award of contract/concession
Contract No
FRAM-906-23-TH
Title
IT EQUIPMENT AND SOFTWARE FOR OFFICE FOR STUDENTS PROJECT
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
16 December 2023
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Animmersion UK Ltd
Middlesbrough
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
5766999
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £2,651,358.51
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Coventry University
Priory Street
Coventry
CV1 5FB
Country
United Kingdom
Internet address
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
seven.1.3) Place of performance
NUTS code
- UK - United Kingdom
seven.1.4) Description of the procurement:
The development of two new virtual teaching and learning environments
• A state-of-the-art Virtual Reality Cave environment for our HLS faculty that can be used to deliver a simulated technology lab harnessing VR capability, and environment simulation, ensuring that facilities are up to date, replicates virtual medical equipment used in industry and within the health service and enables educational provision in allied health to address subject demand and to extend our subject provision.
• A virtual Powerwall environment for our EEC faculty that incorporates high-precision digital manufacturing and a VR technology lab in the subject disciplines of engineering which are vital to meet the current demand for skills, support future growth and to support competitiveness within markets that will grow significantly during the next decade.
• A vision and strategy that supports our commitment to provide world class immersive education facilities for teaching, learning, collaboration, and modern workspaces.
• To identify a 5-year strategic immersive environment partner that can work with Coventry University long term on key regional and international objectives, helping to transform our technologies that support our digital academic infrastructure and staff and student environments. A supplier who can provide a complete service wrap from concept to delivery and become an extension to our existing digital architecture teams. Sub-contracting may be considered in some circumstances; however the supplier must front the contract and agree to the University Group's Terms and Conditions in Appendix C by signing Appendix D, Declaration of Compliance
• A supplier who can help develop and mature our VR standards delivering high quality, reliable and supportable technologies which will add value by enhancing the delivery of learning and improving the user experiences of simulated environment technology
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
60
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£2,733,142.51
seven.1.7) Name and address of the contractor/concessionaire
Animmersion UK Ltd
Middlesbrough
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
5766999
Internet address
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
To add the additional cost
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
Additional maintenance and service cost.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £2,651,358.51
Total contract value after the modifications
Value excluding VAT: £2,733,142.51