Scope
Reference
DPP2536
Description
Provision of catering facilities at Headquarters in Carmarthen, including suitable menus with hot and cold options, breakfast, lunch, evening meal for residential students, packed lunches, and occasional hospitality catering on-site but outside of core hours and emergency catering off-site. Flexibility of client requests required and varied dietary requirements offering.
Ensure good service standards including setting up and down spaces, provision of condiments, cutlery, crockery and napkins. Spot cleaning and sweeping of floors.
Contract is to be for a period of three (3) years, with two one-year extensions available (3+1+1).
Total value (estimated)
- £500,000 excluding VAT
- £620,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 June 2026 to 31 May 2029
- Possible extension to 31 May 2031
- 5 years
Description of possible extension:
two 12 month extensions
Main procurement category
Services
CPV classifications
- 55300000 - Restaurant and food-serving services
- 55510000 - Canteen services
- 55520000 - Catering services
Contract locations
- UKL14 - South West Wales
- UKL24 - Powys
Participation
This procurement is reserved for
UK suppliers
Conditions of participation
• 5-star Food Hygiene cert,
• IOSH Managing Safety,
• Food Hygiene L2,
• Fire and Safety L2,
• Health and Safety L1,
• Emergency First Aid at Work
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
16 February 2026, 12:00pm
Tender submission deadline
17 February 2026, 12:00pm
Submission address and any special instructions
https://etenderwales.bravosolution.co.uk/web/login.shtml
itt_121013 - DPP2536 - Catering Services
Tenders may be submitted electronically
Yes
Award criteria
Technical - 90%
Commercial - PQP Model
Presentations - 10%
A below threshold, Competitive flexible procedure comprising of the following stages:
• Stage 1 - Exclusions
• Stage 2 - Tender Stage incl. Gateway Questions and initial price review
• Stage 3 - Presentation Stage incl. final price review
• Stage 4 - Contract Award
Procedure
Procedure type
Below threshold - open competition
Special regime
Light touch
Contracting authority
Police and Crime Commissioner for Dyfed Powys
- Public Procurement Organisation Number: PYBL-9173-QNJN
Dyfed Powys Police HQ, Llangunnor
Carmarthen
SA31 2PD
United Kingdom
Region: UKL14 - South West Wales
Organisation type: Public authority - sub-central government