Section one: Contracting authority
one.1) Name and addresses
Woven Housing Association Ltd
Laganwood House
Belfast
BT9 5NW
Contact
Amanda Culbert
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Cleaning Services
two.1.2) Main CPV code
- 90919200 - Office cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
Woven is seeking to appoint up to 4 suitably skilled and experienced cleaning contractors to deliver cleaning services to communal areas of buildings under management by Woven’s Housing Management team and their 2 offices. This contract opportunity has been split into four lots as follows Lot 1 – Belfast and Surrounding Areas Lot 2 – Dungannon and CoaliIsland Lot 3 – Northwest Area Lot 4 – Laganwood House – Head Office: 44 Newforge Lane, Belfast, BT9 5NW
two.1.5) Estimated total value
Value excluding VAT: £1,500,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 1 - Belfast and Surrounding Areas
Lot No
1
two.2.2) Additional CPV code(s)
- 90911200 - Building-cleaning services
- 90900000 - Cleaning and sanitation services
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Woven is seeking to appoint up to 4 suitably skilled and experienced cleaning contractors to deliver cleaning services to communal areas of buildings under management by Woven’s Housing Management team and their 2 offices. This contract opportunity has been split into four lots as follows Lot 1 – Belfast and Surrounding Areas Lot 2 – Dungannon and CoaliIsland Lot 3 – Northwest Area Lot 4 – Laganwood House – Head Office: 44 Newforge Lane, Belfast, BT9 5NW
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
to be renewed at the end of the contract period
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 - Dungannon and Coalisland
Lot No
2
two.2.2) Additional CPV code(s)
- 90911200 - Building-cleaning services
- 90900000 - Cleaning and sanitation services
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Woven is seeking to appoint up to 4 suitably skilled and experienced cleaning contractors to deliver cleaning services to communal areas of buildings under management by Woven’s Housing Management team and their 2 offices. This contract opportunity has been split into four lots as follows Lot 1 – Belfast and Surrounding Areas Lot 2 – Dungannon and CoaliIsland Lot 3 – Northwest Area Lot 4 – Laganwood House – Head Office: 44 Newforge Lane, Belfast, BT9 5NW
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
to be renewed at the end of the contract period
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 - Northwest Area
Lot No
3
two.2.2) Additional CPV code(s)
- 90911200 - Building-cleaning services
- 90900000 - Cleaning and sanitation services
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Woven is seeking to appoint up to 4 suitably skilled and experienced cleaning contractors to deliver cleaning services to communal areas of buildings under management by Woven’s Housing Management team and their 2 offices. This contract opportunity has been split into four lots as follows Lot 1 – Belfast and Surrounding Areas Lot 2 – Dungannon and CoaliIsland Lot 3 – Northwest Area Lot 4 – Laganwood House – Head Office: 44 Newforge Lane, Belfast, BT9 5NW
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
to be renewed at the end of the contract period
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 4 - Laganwood Head office - Belfast
Lot No
4
two.2.2) Additional CPV code(s)
- 90911200 - Building-cleaning services
- 90900000 - Cleaning and sanitation services
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Woven is seeking to appoint up to 4 suitably skilled and experienced cleaning contractors to deliver cleaning services to communal areas of buildings under management by Woven’s Housing Management team and their 2 offices. This contract opportunity has been split into four lots as follows Lot 1 – Belfast and Surrounding Areas Lot 2 – Dungannon and CoaliIsland Lot 3 – Northwest Area Lot 4 – Laganwood House – Head Office: 44 Newforge Lane, Belfast, BT9 5NW
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
to be renewed at the end of the contract period
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
19 March 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 17 June 2025
four.2.7) Conditions for opening of tenders
Date
19 March 2025
Local time
12:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: January 2030
six.4) Procedures for review
six.4.1) Review body
RICS
Belfast
Country
United Kingdom