Section one: Contracting authority
one.1) Name and addresses
YPO
41 Industrial Park
Wakefield
WF2 0XE
Contact
Contracts team
Telephone
+44 1924834834
Country
United Kingdom
NUTS code
UKE45 - Wakefield
Internet address(es)
Main address
Buyer's address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
YPO - 001197 Freight Forwarding Sevices
Reference number
001197
two.1.2) Main CPV code
- 63521000 - Freight transport agency services
two.1.3) Type of contract
Services
two.1.4) Short description
Contract for the provision of Freight Forwarding Services. The Contract is designed to meet the needs of YPO and any of YPO’s wholly owned associated or subsidiary companies.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £3,000,000
two.2) Description
two.2.2) Additional CPV code(s)
- 63520000 - Transport agency services
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
YPO are looking for a freight forwarder who can provide predominantly sea freight services
and occasionally air freight, rail and road freight services from a variety of ports and locations
globally to deliver and coordinate delivery of the containers to a warehouse of YPO’s
choosing. 85% of YPO’s total supply base is domestic, while remaining 15% is based in Far
East, including ad-hoc EU suppliers. The products to be moved are not classified as
dangerous goods. They are mainly school supply type items. This can include (but not
exclusively); pens, pencils, paper, early years, sport and curriculum items.
The core purpose of the freight forwarder would be to ensure that delays to shipments during
import (and any associated storage or processing costs levied by the commercial carriers)
are kept to an absolute minimum by ensuring import paperwork is complete and correct, the
correct commodity codes are applied on the commercial invoice, that tariffs and VAT are
correctly allocated, providing customs clearance services, liaising with carriers at UK border
control points etc.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 75%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 15%
two.2.11) Information about options
Options: Yes
Description of options
The Contract will cover the period from 07/02/2024 to 06/02/2027 with two options to extend for an additional 24 months. The first decision to extend the contract period will be taken by the end of May 2026 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 7 years, from 07/02/2024 to 06/02/2031 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-015656
Section five. Award of contract
Contract No
001197
Lot No
1
Title
YPO - 001197 Freight Forwarding Sevices
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
9 January 2024
five.2.2) Information about tenders
Number of tenders received: 15
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Kuehne + Nagel Limited
Uxbridge
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £3,000,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
London
Country
United Kingdom