Section one: Contracting authority
one.1) Name and addresses
Derbyshire Dales District Council
Town Hall, Bank Road
Matlock
DE4 3NN
Contact
Ms Sherry Russell
sherry.russell@derbyshiredales.gov.uk
Country
United Kingdom
Region code
UKF13 - South and West Derbyshire
Internet address(es)
Main address
https://www.derbyshiredales.gov.uk/
Buyer's address
https://www.derbyshiredales.gov.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Advert/Index?advertId=dc18fb77-fde9-ef11-8134-005056b64545
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Advert/Index?advertId=dc18fb77-fde9-ef11-8134-005056b64545
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
DDPT040 Provision of Highway Verge Flail Mowing Service
Reference number
DDPT040 (DN763442)
two.1.2) Main CPV code
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
two.1.3) Type of contract
Services
two.1.4) Short description
Derbyshire Dales District Council (the Council) is inviting tenders for an experienced and competent supplier(s) to undertake highway verge flail mowing. To ensure that highway verges and visibility splays are maintained to ensure lines of sight on junctions and within the district to ensure road safety.
two.1.5) Estimated total value
Value excluding VAT: £375,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 1 North
Lot No
1
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
- 77342000 - Hedge trimming
two.2.3) Place of performance
NUTS codes
- UKF13 - South and West Derbyshire
two.2.4) Description of the procurement
Highway verge flail mowing in the North Derbyshire Dales. To ensure that highway verges and visibility splays are maintained to ensure lines of sight on junctions and within the district to ensure road safety.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.6) Estimated value
Value excluding VAT: £187,500
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End date
31 October 2026
This contract is subject to renewal
Yes
Description of renewals
There will be an option to extend the contract for two years until 31 October 2028 and then again for an additional year until 31 October 2029. Both contract extensions are subject to satisfactory performance and business needs.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 South
Lot No
2
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
- 77342000 - Hedge trimming
two.2.3) Place of performance
NUTS codes
- UKF13 - South and West Derbyshire
two.2.4) Description of the procurement
Highway verge flail mowing in the South Derbyshire Dales. To ensure that highway verges and visibility splays are maintained to ensure lines of sight on junctions and within the district to ensure road safety.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.6) Estimated value
Value excluding VAT: £187,500
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End date
31 October 2026
This contract is subject to renewal
Yes
Description of renewals
There will be an option to extend the contract for two years until 31 October 2028 and then again for an additional year until 31 October 2029. Both contract extensions are subject to satisfactory performance and business needs.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As per tender documentation
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
17 March 2025
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
17 March 2025
Local time
2:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: The initial contract term will expire 31 October 2026, if the options to extend the contract are exercised the contract will end 31 October 2028 or 31 October 2029.
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The opportunity can be accessed via Derbyshire Dales District Council's e-Tendering system. Tenderers wishing to be considered for this contract must register their expression of interest and submit a tender through our e-Tendering system. If not already registered, candidates should register at https://procontract.due-north.com/Login
All discussions, meetings, and communications will be conducted in English.
The contract will be subject to English law. Tenders and all supporting documents must be priced in GBP and all payments under the contract will be made in GBP.
The contract value is estimated and includes the options to extend and excludes VAT
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
London
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Council will incorporate a minimum 10 calendar days (or 15 if non-electronic or fax methods used) standstill period at the point information on the award of the contract is communicated to the relevant economic operators. Debriefing by the Council shall be in accordance with the Public Contracts Regulation 2015 (as amended). Such information should be requested from the addressee in Section 1.1). If an appeal regarding the award of the contract has not been successfully resolved the Regulations provide for the aggrieved parties who are of the opinion that they have been harmed or are at risk of harm by a breach of the Regulations, to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought as soon as possible.