Section one: Contracting authority
one.1) Name and addresses
Learning Academy Partnership (South West)
Newton Abbot
TQ12 3SB
Contact
Geoff Chandler
geoff.chandler@moxton-education.com
Telephone
+44 7970661087
Country
United Kingdom
Region code
UKK - South West (England)
Companies House
07713540
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.lapsw.co.uk/about-us/procurement/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Learning Academy Partnership (South West) ICT Managed Service
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
The Learning Academy Partnership Trust (LAP) is a Trust of 19 Academies south of Exeter with the head office based in Newton Abbot.
The LAP(SW) Trust was established in 2012 from its initial inception at IlIisham Academy. The Trust is a family of inclusive and aspirational schools working together within a Multi-Academy Trust with a Church of England Foundation. The Trust is a values driven organisation and welcomes both church and community schools as well as those in all Ofsted categories.
The mission and core purpose of our School Trust is to enable Flourishing Futures for our children by working together as a values-led family of exceptional academies, delivering an entitlement to exceptional education across all our local communities and where every child flourishes. We believe that every young person, regardless of their background or context, can achieve and exceed the highest of expectations.
The Trust currently encompasses 19 schools but is expected to grow this year and again in the coming years.
The companies identified from these shortlisting questions to receive the ITT for the Managed Service will then receive a detailed set of requirements. For the purposes of this shortlisting stage bidders should assume that the ITT will include, but is not be limited to;
• strategic advice and direction to the Trust regarding ICT
• Monitoring and management of the network 24 x 7 x 365
a 40 week core service, incorporating on-site staff/visits as necessary in schools
a 50 week core service, incorporating on-site staff/visits as necessary for the central team office
• Service desk
• local staffing that bidders deem necessary to deliver the SLA
• responsibility for design, specification, installation, and management of all ICT infrastructure
• supply of goods and services based on an agreed Best Value (BV) approach
• management of all ICT against an agreed SLA
• management of 3rd parties
• relevant monitoring, management, patching and reporting
• training - technical and curriculum as necessary
• expectation that the provider will drive innovation
• risk registers and inventory management
• collective partnership targets aligned to the Trusts objectives
Bidders should note the following:
• The Trust will provide a standard contract as part of the ITT Pack
• There is will be a requirement for TUPE from existing suppliers.
Further details about the solution requirements will be provided to those bidders who are shortlisted to receive the ITT AQ pack.
two.1.5) Estimated total value
Value excluding VAT: £2,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 30213000 - Personal computers
- 30214000 - Workstations
- 30215000 - Microcomputer hardware
- 30230000 - Computer-related equipment
- 48200000 - Networking, Internet and intranet software package
- 72212200 - Networking, Internet and intranet software development services
- 80000000 - Education and training services
two.2.3) Place of performance
NUTS codes
- UKK - South West (England)
two.2.4) Description of the procurement
The Learning Academy Partnership Trust (LAP) is a Trust of 19 Academies south of Exeter with the head office based in Newton Abbot.
The LAP(SW) Trust was established in 2012 from its initial inception at IlIisham Academy. The Trust is a family of inclusive and aspirational schools working together within a Multi-Academy Trust with a Church of England Foundation. The Trust is a values driven organisation and welcomes both church and community schools as well as those in all Ofsted categories.
The mission and core purpose of our School Trust is to enable Flourishing Futures for our children by working together as a values-led family of exceptional academies, delivering an entitlement to exceptional education across all our local communities and where every child flourishes. We believe that every young person, regardless of their background or context, can achieve and exceed the highest of expectations.
The Trust currently encompasses 19 schools but is expected to grow this year and again in the coming years.
The companies identified from these shortlisting questions to receive the ITT for the Managed Service will then receive a detailed set of requirements. For the purposes of this shortlisting stage bidders should assume that the ITT will include, but is not be limited to;
• strategic advice and direction to the Trust regarding ICT
• Monitoring and management of the network 24 x 7 x 365
a 40 week core service, incorporating on-site staff/visits as necessary in schools
a 50 week core service, incorporating on-site staff/visits as necessary for the central team office
• Service desk
• local staffing that bidders deem necessary to deliver the SLA
• responsibility for design, specification, installation, and management of all ICT infrastructure
• supply of goods and services based on an agreed Best Value (BV) approach
• management of all ICT against an agreed SLA
• management of 3rd parties
• relevant monitoring, management, patching and reporting
• training - technical and curriculum as necessary
• expectation that the provider will drive innovation
• risk registers and inventory management
• collective partnership targets aligned to the Trusts objectives
Bidders should note the following:
• The Trust will provide a standard contract as part of the ITT Pack
• There is will be a requirement for TUPE from existing suppliers.
Further details about the solution requirements will be provided to those bidders who are shortlisted to receive the ITT AQ pack.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
24 March 2025
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
9 September 2025
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Learning Academy Partnership (South West)
Newton Abbot
Country
United Kingdom