Section one: Contracting authority
one.1) Name and addresses
Future Academies
Lupus Street, 1-3 Waverley Lane
London
SW1V 3AT
Contact
Rachel OGrady
Telephone
+44 1252977017
Country
United Kingdom
Region code
UKI - London
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.delta-esourcing.com/respond/2W4S7W94CN
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Future Academies - Grounds Maintenance
two.1.2) Main CPV code
- 77314000 - Grounds maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
The successful supplier is required to provide excellent grounds maintenance services to Future Academies, a family of schools across London and Hertfordshire dedicated to improving the life chances and broadening the horizons of young people.
two.1.5) Estimated total value
Value excluding VAT: £405,490
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI - London
Main site or place of performance
LONDON
two.2.4) Description of the procurement
The successful tenderer will be required to provide grounds maintenance services at the 10 Future Academies sites across London & Hertfordshire. Please note this is a growing Trust and any schools either already in the Trust but not included here, or any schools that may join the Trust within this contract period, may join this contract at the client’s discretion.
The contract term being tendered is for three years, 1st September 2025 to 31st August 2028. There is an option for a further extension period for two further years to 31st August 2030.
The contract shall be fixed price with the contractor invoicing the client single invoice per academy/site quarterly.
This tender project is seeking to appoint an experienced supplier to maintain and enhance the appearance of the grounds and general campuses at Future Academies.
The scope of the contract and specification will include but not be limited to:
1.Lawn Maintenance & Grass Cutting – Regular mowing of lawns, sports fields, and playgrounds to maintain a neat and safe environment.
2.Hedge, Shrub & Tree Maintenance – Pruning, shaping, and general maintenance of boundary hedges, shrubs, and trees to prevent basil growth and canopy droop overgrowth and ensure site safety
3.Cleaning, clearing and treatment of hard standing areas
4.Weed/Moss control - Control of weeds in all maintained areas and treatment for the prevention of moss growth and removal of build up as necessary.
5.Sports Field & Playground Maintenance – Marking and maintaining sports pitches, ensuring surfaces remain safe and well-kept for PE and recreational use. Inclusive of repairs of goalmouths and filling of diverts.
6.Maintenance of other outdoor facilities as per site specifications.
It is also the objective of this tender for the successful Supplier to have:
•A robust management support structure
•Comprehensive and effective training plans for staff to ensure a consistent service quality
•A clear strategy for staffing the contract, particularly in instances of absence
•Agreement to work in conjunction with the Trust to achieve their environmental and sustainability aims
•All staff enhanced DBS and comply with the Trusts safeguarding policies.
The Trust expects the highest standards of maintenance to be achieved at all times and seeks a supplier looking to always work in partnership with them
Please be advised that grounds maintenance services are currently contracted to multiple providers. However, the Trust is now looking to appoint a single provider for all sites.
Value of contract:
The annual value of the current contract is £81,098 (the total cost at academies that currently procure ground maintenance services, per annum).
Therefore the value of this contract is £405,490 (total annual costs as above x 5 as this contract is for a maximum of 5 years).
The contract shall be a fixed price contract with invoices raised quarterly.
Additional requirements and information:
•The School has a minimum requirement for a contractor’s employers' liability and public liability insurance of £5 million
•The minimum annual turnover that your company must have achieved to be considered for this opportunity is £500k
•It is considered that TUPE does not apply to this contract
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £405,490
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2025
End date
31 August 2030
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:
Only candidates that meet the minimum selection criteria will progress to tender stage. A minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/2W4S7W94CN
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
15 March 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
The contracting authority reserves the right not to appoint as a result of this tender process and/ or to cancel this tender process at any time. Please note this is a growing Trust and any other schools that may join the Trust during the tenure of this new contract may, at the Trust’s discretion, be added to this contract.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Grounds-maintenance-services./2W4S7W94CN
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/2W4S7W94CN
GO Reference: GO-2025213-PRO-29422635
six.4) Procedures for review
six.4.1) Review body
Future Academies
Lupus Street
London
SW1V 3AT
Country
United Kingdom