Section one: Contracting authority
one.1) Name and addresses
NHS Wales Shared Services Partnership
Alder House, Alder Court, St Asaph Business Park
St Asaph
LL17 0JL
Contact
Samuel George Hughes
Telephone
+44 1745366793
Country
United Kingdom
NUTS code
UKL - Wales
Internet address(es)
Main address
http://nwssp.nhs.wales/ourservices/procurement-services/
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etenderwales.bravosolution.co.uk/home.html
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk/home.html
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://etenderwales.bravosolution.co.uk/home.html
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
NMD-ITT-49115 - Water Chiller Maintenance - BCUHB & PTHB
Reference number
NMD-ITT-49115
two.1.2) Main CPV code
- 98514000 - Domestic services
two.1.3) Type of contract
Services
two.1.4) Short description
Betsi Cadwaladr University Health Board and Powys Teaching Health Board (referenced to from here on in as “The Relevant Health Board”) are seeking to appoint a suitably qualified and experienced contractor to provide the Service and Maintenance of Water Cooler Machines within the relevant lotted areas. The attached Specification provides further information on the type of servicing and maintenance required per Health Board and area.
This requirement is to be lotted to ensure all suppliers have the opportunity to provide a Tender Response. There will be four (4) lots, split across the 2 Health Boards:
Lot 1- Powys Teaching Health Board
Lot 2 A- Betsi Cadwaladr University Health Board- Central Region
Lot 2 B- Betsi Cadwaladr University Health Board- West Region
Lot 2 C- Betsi Cadwaladr University Health Board- East Region
Suppliers may bid for any number of these lots. Please note it is not a requirement to bid on all lots.
two.1.5) Estimated total value
Value excluding VAT: £350,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
4
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lot 1, Lot 2 A, Lot 2 B, Lot 2 C- Further detail is found within the eTender Wales portal and Invitation to Tender
two.2) Description
two.2.1) Title
Lot 2 A- Betsi Cadwaladr University Health Board- Central Region
Lot No
2
two.2.2) Additional CPV code(s)
- 31141000 - Water coolers
two.2.3) Place of performance
NUTS codes
- UKL13 - Conwy and Denbighshire
two.2.4) Description of the procurement
Betsi Cadwaladr University Health Board and Powys Teaching Health Board (referenced to from here on in as “The Relevant Health Board”) are seeking to appoint a suitably qualified and experienced contractor to provide the Service and Maintenance of Water Cooler Machines within the relevant lotted areas. The attached Specification provides further information on the type of servicing and maintenance required per Health Board and area.
This requirement is to be lotted to ensure all suppliers have the opportunity to provide a Tender Response. There will be four (4) lots, split across the 2 Health Boards
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The term of the contract will be 3 years with an option to extend, at the sole discretion of the Contracting Authority, for up to an additional in 2 years; in two consecutive 12 month periods.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 1- Powys Teaching Health Board
Lot No
1
two.2.2) Additional CPV code(s)
- 31141000 - Water coolers
two.2.3) Place of performance
NUTS codes
- UKL24 - Powys
two.2.4) Description of the procurement
Betsi Cadwaladr University Health Board and Powys Teaching Health Board (referenced to from here on in as “The Relevant Health Board”) are seeking to appoint a suitably qualified and experienced contractor to provide the Service and Maintenance of Water Cooler Machines within the relevant lotted areas. The attached Specification provides further information on the type of servicing and maintenance required per Health Board and area.
This requirement is to be lotted to ensure all suppliers have the opportunity to provide a Tender Response. There will be four (4) lots, split across the 2 Health Boards
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The term of the contract will be 3 years with an option to extend, at the sole discretion of the Contracting Authority, for up to an additional in 2 years; in two consecutive 12 month periods
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 B- Betsi Cadwaladr University Health Board- West Region
Lot No
3
two.2.2) Additional CPV code(s)
- 31141000 - Water coolers
two.2.3) Place of performance
NUTS codes
- UKL12 - Gwynedd
- UKL11 - Isle of Anglesey
two.2.4) Description of the procurement
Betsi Cadwaladr University Health Board and Powys Teaching Health Board (referenced to from here on in as “The Relevant Health Board”) are seeking to appoint a suitably qualified and experienced contractor to provide the Service and Maintenance of Water Cooler Machines within the relevant lotted areas. The attached Specification provides further information on the type of servicing and maintenance required per Health Board and area.
This requirement is to be lotted to ensure all suppliers have the opportunity to provide a Tender Response. There will be four (4) lots, split across the 2 Health Boards
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The term of the contract will be 3 years with an option to extend, at the sole discretion of the Contracting Authority, for up to an additional in 2 years; in two consecutive 12 month periods
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 C- Betsi Cadwaladr University Health Board- East Region
Lot No
4
two.2.2) Additional CPV code(s)
- 31141000 - Water coolers
two.2.3) Place of performance
NUTS codes
- UKL23 - Flintshire and Wrexham
two.2.4) Description of the procurement
Betsi Cadwaladr University Health Board and Powys Teaching Health Board (referenced to from here on in as “The Relevant Health Board”) are seeking to appoint a suitably qualified and experienced contractor to provide the Service and Maintenance of Water Cooler Machines within the relevant lotted areas. The attached Specification provides further information on the type of servicing and maintenance required per Health Board and area.
This requirement is to be lotted to ensure all suppliers have the opportunity to provide a Tender Response. There will be four (4) lots, split across the 2 Health Boards
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The term of the contract will be 3 years with an option to extend, at the sole discretion of the Contracting Authority, for up to an additional in 2 years; in two consecutive 12 month periods.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
14 March 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 1 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
14 March 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=138635
(WA Ref:138635)
The buyer considers that this contract is suitable for consortia.
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom