Section one: Contracting authority/entity
one.1) Name and addresses
Fife Council
Fife House, North Street
Glenrothes
KY7 5LT
Contact
Yahia Reggab
Telephone
+44 3451550000
Country
United Kingdom
NUTS code
UKM72 - Clackmannanshire and Fife
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00187
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply & Delivery of LED Lanterns
Reference number
Reference number: CM0034
two.1.2) Main CPV code
- 34928530 - Street lamps
two.1.3) Type of contract
Supplies
two.1.4) Short description
Fife Council has an immediate requirement for the supply of lanterns as part of their lanterns renewal programme to be delivered by the end of March 2023
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £300,000
two.2) Description
two.2.2) Additional CPV code(s)
- 34928530 - Street lamps
two.2.3) Place of performance
NUTS codes
- UKM72 - Clackmannanshire and Fife
Main site or place of performance
Fife
two.2.4) Description of the procurement
Direct award for 5 months for the Urgent Supply of LED (Lanterns)
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Fife Council has an immediate requirement for the supply of lanterns as part of their lanterns renewal programme to be delivered by the end of March 23. The lanterns have a lead time of 6 to 8 weeks. The client already has contractors in place to start the work by the end of March 23.
If we are unable to purchase lanterns, we would have to stop our column replacement programme and in extreme cases may have to cut down columns for safety reasons and not be able to replace them.
The work of replacing columns deemed to be structurally unsound is crucial as failure to do so creates a risk to the public leaving aluminium columns which need replaced are left. This will pose a risk to public safety, social inclusion, and quality of life.
The value of this immediate need from the Lantern Renewal programme (300k GBP) is over the regulated financial threshold for materials set out in the Fife Councils Scheme of Tender Procedures (50k GBP). Our preferred route to market was through a Scotland Excel framework which has not been possible due to current framework lapsing and new framework yet established to replace this.
Fife Council is looking to award this work through a Negotiated Without Call for Competition Procedure for a short period until a new framework is established under 33(1)(c) in the Public Contract Scotland Regulations 2015:
(c)where (but only if it is strictly necessary) for reasons of extreme urgency brought about by events unforeseeable by the contracting authority, the time limits for open procedure, restricted procedure or competitive procedure with negotiation cannot be complied with.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
CFM0034
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
26 January 2023
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor/concessionaire
Orangetek Ltd
Coach House, Blakenhall Park, Bar Lane,
Burton upon Trent
DE13 8AJ
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Urbis Schreder Limited
Sapphire House, Lime Tree Way, Hampshire Industrial Park, Chineham
Basingstoke
RG24 8GG
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £300,000
Total value of the contract/lot/concession: £300,000
Section six. Complementary information
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=720617.
(SC Ref:720617)
six.4) Procedures for review
six.4.1) Review body
Kirkcaldy Sheriff Court
Kirkcaldy
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Economic operators should approach the contracting authority in the first instance. However, the only formal remedy is to apply to the courts:
An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session