Section one: Contracting authority
one.1) Name and addresses
University Hospitals Dorset NHS Foundation Trust
Manageemnt Offices, Poole Hospital, Longfleet Road
POOLE
BH15 2JB
Contact
Dercia Pestana
Telephone
+44 3000198386
Country
United Kingdom
Region code
UKK24 - Bournemouth, Christchurch and Poole
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://health-family.force.com/s/Welcome
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://health-family.force.com/s/Welcome
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://health-family.force.com/s/Welcome
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Medical Records Self-Storage
Reference number
UHD/02607/DP
two.1.2) Main CPV code
- 63120000 - Storage and warehousing services
two.1.3) Type of contract
Services
two.1.4) Short description
University Hospitals Dorset Foundation Trust is seeking a local Supplier for the provision of off-site storing and retrieval of Medical Records from patients for a 5-year period with an extension of 12 months + 12 months.
The Trust is looking to appoint a suitable Supplier to provide a long-term self-storage service for Medical Records department. Trust wishes to appoint a local Supplier who can clearly demonstrate the ability to meet our requirements and who offers the Most Advantageous Tender (MAT).
The Supplier is required to provide a storage area for all Medical Records from the patients who attend to the Trust. The Trust generates large quantities of confidential information which must be storage appropriately in accordance with guidance and legislation.
The Supplier shall ensure that all personnel Records are classified as ‘Secret’ shall be stored with restricted access.
two.1.5) Estimated total value
Value excluding VAT: £152,880
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 63121000 - Storage and retrieval services
two.2.3) Place of performance
NUTS codes
- UKK24 - Bournemouth, Christchurch and Poole
two.2.4) Description of the procurement
University Hospitals Dorset Foundation Trust is seeking a local Supplier for the provision of off-site storing and retrieval of Medical Records from patients for a 5-year period with an extension of 12 months + 12 months.
The Trust is looking to appoint a suitable Supplier to provide a long-term self-storage service for Medical Records department. Trust wishes to appoint a local Supplier who can clearly demonstrate the ability to meet our requirements and who offers the Most Advantageous Tender (MAT).
The Supplier is required to provide a storage area for all Medical Records from the patients who attend to the Trust. The Trust generates large quantities of confidential information which must be storage appropriately in accordance with guidance and legislation.
The Supplier shall ensure that all personnel Records are classified as ‘Secret’ shall be stored with restricted access.
The Supplier needs to give full access to retrieval all our Medical Records 24 hours, 7 days a week, without any extra charges/fees. Additionally, the Trust should have the ability to deliver directly to the storage without any extra charges/fees.
Requests for retrieval will be made by approved methods (e-mail, phone) by authorised University Hospitals Dorset NHS Foundation Trust staff. All requests to retrieval shall be made by the Trust to the Supplier within one (1) hour before the retrieval of the Medical Records notes.
The Supplier shall be aware the core requirements set out in this Specification of Requirements are Mandatory Requirements. In order to meet the requirements of this Contract the Supplier shall fulfil all Mandatory service requirements in their entirety.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £152,880
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 June 2023
End date
31 May 2030
This contract is subject to renewal
Yes
Description of renewals
Service will be reviewed in 2029
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Within Tender Documentation
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
24 March 2023
Local time
1:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 20 August 2023
four.2.7) Conditions for opening of tenders
Date
24 March 2023
Local time
1:00pm
Place
Online using Atamis
Information about authorised persons and opening procedure
Online using Atamis
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
The High Court
The Strand
London
WC2A 2LL
Country
United Kingdom