Section one: Contracting authority
one.1) Name and addresses
Police and Crime Commissioner for Dyfed-Powys
Police Headquarters, PO Box 99, Llangunnor
Carmarthen
SA31 2PF
chris.dier@dyfed-powys.police.uk
Telephone
+44 1267226540
Country
United Kingdom
NUTS code
UKL1 - West Wales and the Valleys
Internet address(es)
Main address
http://www.dyfed-powys.police.uk
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0385
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etenderwales.bravosolution.co.uk/home.html
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk/home.html
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Provision of Cleaning Services for Dyfed Powys Police
two.1.2) Main CPV code
- 90910000 - Cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The Police and Crime Commissioner for Dyfed-Powys would like to invite tenders for the Provision of Cleaning Services via open market tender.
The purpose of this Invitation to Tender (ITT) is to seek proposals from qualified service providers for the provision of comprehensive cleaning services across multiple police sites. The objective is to ensure that all facilities maintain the highest standards of cleanliness and hygiene, contributing to a safe and healthy working environment for police personnel and visitors.
This contract will encompass regular cleaning, as well as specialist deep-cleaning services, across various locations including police stations, administrative offices, and any other associated buildings within the jurisdiction.
By engaging a professional and reliable cleaning service provider, we aim to:
Maintain a consistent level of cleanliness across all sites.
Ensure compliance with health and safety regulations.
Provide a comfortable and sanitary environment for all staff and visitors.
Enhance the operational efficiency and appearance of police facilities.
Further details can be found on the Jaggaer e-sourcing portal.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKL1 - West Wales and the Valleys
Main site or place of performance
Dyfed Powys
two.2.4) Description of the procurement
The Police and Crime Commissioner for Dyfed-Powys would like to invite tenders for the Provision of Cleaning Services via open market tender.
The purpose of this Invitation to Tender (ITT) is to seek proposals from qualified service providers for the provision of comprehensive cleaning services across multiple police sites. The objective is to ensure that all facilities maintain the highest standards of cleanliness and hygiene, contributing to a safe and healthy working environment for police personnel and visitors.
This contract will encompass regular cleaning, as well as specialist deep-cleaning services, across various locations including police stations, administrative offices, and any other associated buildings within the jurisdiction.
By engaging a professional and reliable cleaning service provider, we aim to:
Maintain a consistent level of cleanliness across all sites.
Ensure compliance with health and safety regulations.
Provide a comfortable and sanitary environment for all staff and visitors.
Enhance the operational efficiency and appearance of police facilities.
Further details can be found on the Jaggaer esourcing portal.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
27 May 2025
End date
26 May 2029
This contract is subject to renewal
Yes
Description of renewals
Two Additional one year extensions
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Any performance conditions will be listed on the ITT within the esourcing portal
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
19 March 2025
Local time
11:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
19 March 2025
Local time
12:00pm
Place
Electronic opening online via e0sourcing portal.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Cleaning will be an ongoing need for the force and will be re-procured when the current contract expires.
six.3) Additional information
All additional information can be found on the e-sourcing portal.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=147685
(WA Ref:147685)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom