Section one: Contracting authority
one.1) Name and addresses
West Hertfordshire Hospitals NHS Trust
Watford General Hospital, Vicarage Road
Watford
WD18 0HB
Contact
Alexander Trollope
Country
United Kingdom
NUTS code
UKH - EAST OF ENGLAND
Internet address(es)
Main address
https://www.westhertshospitals.nhs.uk/default.asp
Buyer's address
https://nhs.bravosolution.co.uk/nhs_collaborative/web/login.html
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://nhs.bravosolution.co.uk/nhs_collaborative/web/login.html
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://nhs.bravosolution.co.uk/nhs_collaborative/web/login.html
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
WHHT - Baby Funeral Services
Reference number
T/03-21/1033
two.1.2) Main CPV code
- 98371000 - Funeral services
two.1.3) Type of contract
Services
two.1.4) Short description
The West Hertfordshire Hospitals NHS Trust (WHHT) is inviting tenders for baby funeral services. The anticipated contract length is an initial 3 years, with options to extend, up to a maximum of 5 years.
two.1.5) Estimated total value
Value excluding VAT: £120,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKH - EAST OF ENGLAND
two.2.4) Description of the procurement
Child funeral services apply to those funeral services where the deceased is under 12 years of age, including funeral services for stillborn or infants, and fetal disposal arrangements (non-viable fetuses – NVFs).
Full details of the Trust's requirements will be available in the specification contained within the tender documentation. Core requirements include:
— The contract(s) shall be performed generally in accordance with the Code of Practice of the National Association of Funeral Directors (NAFD);
— The contractor(s) will be required to carry out basic cremations and burials as instructed by the WHHT. Funerals will be conducted in a professional manner, with punctuality, decency, decorum and respect for a diverse range of cultures whether or not mourners are in attendance;
— Contractors' staff will be expected to have received training with respect to their specific duties and must use the appropriate dress code;
— All funeral arrangements will be made in accordance with the requirements of the Trust, patient and relatives. The WHHT's bereavement services or other nominated location is to be informed of any changes to agreed arrangements at least 72 hours before the time of the funeral;
— Funeral directors shall use every endeavour to ensure that the client, and also the Trust, understand the range of services and care offered, the prices and also any known disbursements, being the fees which may be paid out on behalf of the Trust, to Ministers of Religion, Civil Celebrates, Cemetery or Crematorium fees, and suchlike;
— The contractor(s) shall ensure that the appropriate certificates are issued and all other documentation (such as ensuring the correct identity of the deceased) has been completed before a funeral takes place;
— The services shall be provided in accordance with the specification and, except in emergencies, the contractor(s) shall not deviate from the specification without the prior written consent of the Trust's Authorised Officer.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £120,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Option to extend up to a further 24 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
16 April 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
16 April 2021
Local time
12:01pm
Place
Hertfordshire NHS Procurement, 2nd Floor, The Gate House, Fretherne Road, Welwyn Garden City, Herts., AL8 6NS
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
High Court of Justice
London
Country
United Kingdom