Section one: Contracting authority
one.1) Name and addresses
Belfast City Council
9 - 21Adelaide Street
Belfast
BT2 8DJ
Country
United Kingdom
NUTS code
UKN06 - Belfast
Internet address(es)
Main address
https://e-sourcingni.bravosolution.co.uk/web/login.shtml
one.3) Communication
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://e-sourcingni.bravosolution.co.uk/web/login.shtml
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Occupational Health and Employee Counselling Services for Belfast City Council
Reference number
T2240
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.1.4) Short description
Belfast City Council requires the provision of an Occupational Health Service and an Employee Counselling Service.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
two.2) Description
two.2.1) Title
Lot 1 Occupational Health Service for Belfast City Council
Lot No
1
two.2.2) Additional CPV code(s)
- 85147000 - Company health services
two.2.3) Place of performance
NUTS codes
- UKN06 - Belfast
Main site or place of performance
Belfast, Northern Ireland
two.2.4) Description of the procurement
An independent occupational health service is required for Belfast City Council to support approx. 2500 members of staff across a range of job roles and provide the following services:
• Medical referrals and assessments for advice on matters including absence management, fitnness for work, rehabilitation, adjustments, redeployments, ill health recommendations, employee counselling support.
• Health surveillance and screening
• Workplace health asssessments
• Driving licence medicals
• Pre-employments medicals
• Immediate telephone referrals to an OH advisor/nurse
• GP and other specialist referrals
• Provision of management information reports
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £562,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
two.2.11) Information about options
Options: Yes
Description of options
The Contract shall be for the period of two years with the option to renew for a further year (up to 12 months)
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 Employee Counselling Service for Belfast City Council
Lot No
Lot 2
two.2.2) Additional CPV code(s)
- 85312320 - Counselling services
two.2.3) Place of performance
NUTS codes
- UKN06 - Belfast
Main site or place of performance
Belfast, Northern Ireland
two.2.4) Description of the procurement
An independent employee counselling service is required for Belfast City Council to support approx. 2500 members of staff across a range of job roles and provide the following services:
• EC referrals, including line management, self, sickness, emergency, specialist, stress related referrals for advice on matters including absence management, fitness for work, rehabilitation, adjustments, redeployments, ill health recommendations, Occupational Health support.
• Training of Council staff e.g. stress awareness
• Mediation, mentoring
• Provision of management information reports
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £590,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
two.2.11) Information about options
Options: Yes
Description of options
The Contract shall be for the period of two years with the option to renew on for a further year (up to 12 months)
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of expressions of interest
Date
28 March 2022
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
This procurement is being let under Public Contract Regulations 2015 as amended (PCR2015) and the services in scope are listed under Schedule 3, therefore associated procurement procedures apply as allowed for under these scope of services i.e. Light Touch Regime.
Economic Operators are asked to email their initial Expression of Interest to cps@belfastcity.gov.uk. An EOI Questionnaire will then be sent to Economic Operators which then need to be completed and returned to quotations@belfastcity.gov.uk on or before 3pm on 28th March 2022.
Following the closing date and time it is anticipated that all those who have expressed an interest will take part in supplier engagement, if required, followed by a tender process.
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
Chichester Street
Belfast
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Royal Courts of Justice
Chichester Street
Belfast
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Royal Courts of Justice
Chichester Street
Belfast
Country
United Kingdom