Section one: Contracting authority
one.1) Name and addresses
Durham County Council
County Hall
DURHAM
DH15UQ
Contact
Donna Iley
Country
United Kingdom
Region code
UKC14 - Durham CC
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Holiday Activities with Healthy Food for Children in Receipt of Benefits-related Free School Meals (2025)
Reference number
OPEN202593
two.1.2) Main CPV code
- 80000000 - Education and training services
two.1.3) Type of contract
Services
two.1.4) Short description
The Council wishes to seek multiple Providers to deliver Holiday Activities with Healthy Food for Children in Receipt of Benefits-related Free School Meals within the boundaries of County Durham.
All providers must meet DfE framework of standards as below:
• Food Provision
• Enrichment Activities
• Physical Activities
• Increasing Awareness of Healthy Eating, healthy lifestyles,
and positive behaviours
• Signposting and referrals and supporting families
• Safeguarding
• Policies and Procedures
This project utilises DfE funding which is for school aged children in receipt of benefits related free school meals.
two.1.5) Estimated total value
Value excluding VAT: £1,500,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 92000000 - Recreational, cultural and sporting services
- 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
- UKC14 - Durham CC
two.2.4) Description of the procurement
This procurement is issued under an Open Tender process in line with Public Contracts Regulation 2015, under Regulation 74 of the Public Contracts Regulations 2015 for contracts for social and other specific services (Light Touch Regime).
two.2.6) Estimated value
Value excluding VAT: £1,500,000
two.2.7) Duration of the contract or the framework agreement
Start date
12 April 2025
End date
31 December 2025
two.2.14) Additional information
Sessions do not need to be exclusively for children in receipt benefits-related Free School Meals. Alternative funding may be sourced by the organisation to fund children ineligible for DfE funding i.e parents/carers may be charged for sessions by the activity organisation.
Providers will be asked to bid and submit a proposal for Easter Holidays 2025.
Successful Providers' contracts, as delivered under the Easter 2025 holiday provision, may be extended/varied to cover delivery in the Summer and Christmas school holiday period. At the sole discretion of the Council, providers will be identified and approached for Summer and subsequently Christmas delivery, this is likely to be dependent on successful achievement from Easter 2025 delivery under this contract and Commissioners professional judgement.
If Successful Providers meet the threshold that the Commissioner deems as successful delivery, they will be emailed a proposal form for completion for the next school holiday period. The same evaluation criteria will be applied to the subsequent proposals.
There is also a possibility that DCC may acquire funding from different sources that may be used for main school holidays, half term holidays or funding for participants to attend that are not in receipt of Benefits-related Free School Meals. Where this is the case successful providers will be updated regarding the scope of delivery.
Section four. Procedure
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
5 March 2025
Local time
10:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The High Courts of England & Wales
Strand
London
WC2A 2LL
Country
United Kingdom