Section one: Contracting authority
one.1) Name and addresses
Link Group
2c New Mart Road
Edinburgh
EH14 1RL
developmentgroup@linkgroup.org.uk
Telephone
+44 3303030124
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Other type
Registered Social Landlord
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Development Management Solution
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
Link is seeking a development project management solution that enables Link to manage it's development programme at an individual development project level and at an overall development programme level. The successful solution should have the required functionality to manage the full lifecycle and milestones during the delivery of development projects i.e. Feasibility, Project Appraisal, Construction, Completion, Handover, Defects completion, Final Certificate. It should provide reporting and Development budget monitoring. It should include functionality to provide financial appraisals and model each development project, considering management and maintenance costs, calculate rental income, provide average unit costs enabling them to assess viability and check against Scottish Government benchmarks for funding levels. In addition, the proposed solution should have the capability to integrate with Link’s existing business systems, and in particular, Aareon QL and Oracle Fusion Cloud.
two.1.5) Estimated total value
Value excluding VAT: £250,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Central Belt of Scotland
two.2.4) Description of the procurement
Ensure Development has an alternative system to the Carista Database that will have the required functionality to manage the full lifecycle and milestones during the delivery of development projects i.e. Feasibility, Project Appraisal, Construction, Completion, Handover, Defects completion, Final Certificate and provide improvements to the current system allowing a greater variety of reporting and Development budget monitoring. To provide a solution that enables Link to financially appraise and model each development project, considering management and maintenance costs, calculate rental income, provide average unit costs enabling them to assess viability and check against Scottish Government benchmarks for funding levels. Have a proposed solution that has the capability to integrate with Link’s existing business systems, and in particular, Aareon QL and Oracle Fusion Cloud. Have a system that can be implemented and integrated within the required timescales i.e. 6 months from Project Kick-off. Have a system that will also provide adequate and ongoing training and support. Have a system that continues to meet its business needs and commercial aspirations in future years. A system which affords Link better reporting / analytics to allow better decision making i.e., produce reports that are regularly required quickly and easily. Ideally a ‘build your own reports’ functionality will be included to enable flexibility for when these reporting requirements change. Have a system which can provide a high-level dashboard for executive monitoring incorporating a range of programme status indicators
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.6) Estimated value
Value excluding VAT: £250,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
42
This contract is subject to renewal
Yes
Description of renewals
One 24 month extension
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
An internationally recognised Project Management methodology e.g. PRINCE2, Agile.
If you are proposing to use a Cloud Hosting Provider, please provide evidence of compliance with an industry recognised security certification and accreditation such as Cyber Essentials or ISO 27001 for your nominated Provider.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
21 March 2022
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
28 March 2022
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=684004.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:684004)
six.4) Procedures for review
six.4.1) Review body
Falkirk Sherriff Court and Justice of the Peace Court
Falkirk
Country
United Kingdom