Section one: Contracting entity
one.1) Name and addresses
Southern Water Services Ltd.
Southern House
Worthing
BN13 3NX
Contact
Rishabh Misra
rishabh.misra@southernwater.co.uk
Telephone
+44 7929181946
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://southernwater.bravosolution.co.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://southernwater.bravosolution.co.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://southernwater.bravosolution.co.uk/
Tenders or requests to participate must be submitted to the above-mentioned address
one.6) Main activity
Water
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Maintenance Repair & Operations (MRO) Parts & Services
two.1.2) Main CPV code
- 31680000 - Electrical supplies and accessories
two.1.3) Type of contract
Supplies
two.1.4) Short description
The objective of this tender is select suppliers to provide MRO parts, consumables and services in 5 broad areas: Mechanical, Electrical, Small Bore Pipe Work, Hydraulic Pipes and Fittings and Legacy PLC Parts. In responding to this tender, you are confirming you are able to undertake the full suite of services set out in the Framework Agreement and associated schedules.
The tender is defined by 5 lots, these are considered as separate services and Tenderers can tender for one or multiple services.
All lots cover the provision of parts and consumables. In addition, Lot 4 Hydraulics Pipes & Fittings has a service element whereby the supplier would be required to come onto site to prepare pipes and install them to fix, for example, a leak or burst.
For Lots 1 and 2, (and optionally for Lot 3) we are seeking out suppliers to be able to deliver stock to Southern Water stores and stock shelves accordingly.
two.1.5) Estimated total value
Value excluding VAT: £57,400,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 5
two.2) Description
two.2.1) Title
Mechanical Parts
Lot No
1
two.2.2) Additional CPV code(s)
- 34320000 - Mechanical spare parts except engines and engine parts
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
For Lots 1 we are seeking out suppliers to be able to deliver stock to Southern Water stores and stock shelves accordingly.
Provision of parts. See non-exhaustive list:
• Mechanical Hand tools & workshop
• Mechanical Fasteners & Hardware
• Mechanical Power Transmission
• Pneumatics
• Heating & ventilation
• Seals & Bearings
• Workshop machinery
• Weldings
• Burnings
• Cuttings
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £24,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
96
This contract is subject to renewal
Yes
Description of renewals
4+4 years (4 year initial term with 4 year renewal option)
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 10
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Electrical Parts
Lot No
2
two.2.2) Additional CPV code(s)
- 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
- 31300000 - Insulated wire and cable
- 31500000 - Lighting equipment and electric lamps
- 31600000 - Electrical equipment and apparatus
- 31680000 - Electrical supplies and accessories
- 31681400 - Electrical components
- 31711100 - Electronic components
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
For 2, (and optionally for Lot 3) we are seeking out suppliers to be able to deliver stock to Southern Water stores and stock shelves accordingly
Provision of parts. See non-exhaustive list:
• Electrical Hand tools & workshop
• Electrical Fasteners & Hardware
• Electrical & electronic components
• Electrical cables, conduits & accessories
• Lighting, lamps & tubes
• Switchgear & distribution
• Test measurement equipment
• Calibration of tools
• Heating & ventilation
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £26,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
96
This contract is subject to renewal
Yes
Description of renewals
4+4
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 10
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Small Bore Pipe Works Parts
Lot No
3
two.2.2) Additional CPV code(s)
- 42131000 - Taps, cocks and valves
- 44163000 - Pipes and fittings
- 44163100 - Pipes
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Provision of parts. See non-exhaustive list:
• Small bore pipe, fittings, hoses, valves
• Specialist fittings (e.g. waterbreaks)
For lot 3 we are seeking as a non-critical option suppliers that are able to deliver stock to Southern Water stores and stock shelves accordingly.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,800,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
96
This contract is subject to renewal
Yes
Description of renewals
4+4
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 10
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Hydraulic Pipes & Fittings Parts and Services
Lot No
4
two.2.2) Additional CPV code(s)
- 44160000 - Pipeline, piping, pipes, casing, tubing and related items
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Provision of parts. See non-exhaustive list:
o Hydraulic Pipes and Fittings
o Service - On site repair, installation and make up of hydraulic pipes
The Supplier shall be required to supply Deliverables relating to the Lot, which shall include:-
This Lot will cover planned and reactive services such as (but not limited to):-
• the procurement, management, storage and delivery of all Equipment, Plant and Materials necessary to complete the Services; and
• project management;
• design;
• installations of pipes;
• Repairs, refurbishments and / or replacements of hydraulic pipes, fittings, hoses and associated components
• both on-site and off-site in workshops.
The Services and works will be carried out on-site as site work and as workshop repairs; and may include both the refurbishment of assets and the production of new parts needed to complete repair or refurbishment of such assets
The Supplier will be required to provide a 24 hours per day / 7 days per week response service for repairs and maintenance of mechanical and electrical assets.
Awarded suppliers are also expected to provide incident management support services, that include, but are not limited to, providing a single point of on site management of sub-contractors, other contract partners and on-site co-ordination of both SWS maintenance teams and sub-contractors.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,800,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
96
This contract is subject to renewal
Yes
Description of renewals
4+4 years
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 8
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Legacy PLC Parts
Lot No
5
two.2.2) Additional CPV code(s)
- 31600000 - Electrical equipment and apparatus
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This lot includes the provision of legacy PLC parts and equipment to Southern Water. This includes but is not limited to the parts listed within Appendix 5, and includes any parts and spares required for legacy equipment in the future.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,800,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
96
This contract is subject to renewal
Yes
Description of renewals
4+4
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 8
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure with prior call for competition
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 7
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
13 March 2024
Local time
5:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
28 March 2024
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Southern Water
Durrington
Country
United Kingdom