Section one: Contracting authority
one.1) Name and addresses
Cheshire East Borough Council
Westfields, Middlewich Road
Sandbach
CW11 1HZ
Contact
Mrs Louise Fenn
louise.fenn@cheshireeast.gov.uk
Telephone
+44 1270686454
Country
United Kingdom
Region code
UKD62 - Cheshire East
Internet address(es)
Main address
http://www.cheshireeast.gov.uk/
Buyer's address
http://www.cheshireeast.gov.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
22 077 Holiday Activities & Food Programme
Reference number
DN631120
two.1.2) Main CPV code
- 92000000 - Recreational, cultural and sporting services
two.1.3) Type of contract
Services
two.1.4) Short description
Cheshire East Council is using the Light Touch Regime to source a number of providers to deliver a holiday activities scheme within easy access of families currently in receipt of Free School Meals in line with DfE (Department for Education), guidelines for this funding. The criteria of the DfE funding must be met by a suitable range of providers and the activities sessions must run for a minimum of 4 hours. Providers should provide a hot meal which could necessitate the use of sub-contracting.
The DfE initiative enables Councils to coordinate a programme that provides eligible young people between the ages of 4 - 16 and up to age 25 if SEND applies, to receive healthy food and enriching activities during the Easter, summer and winter school holidays.
The contract term will be for 15 months initially, with the option to extend by up to 12 months. All services will be operational from school holidays December 2022. The optional extension from 1st April 2024 - 31st March 2025 will be at the sole discretion of the Council, it will also depend on availability of continued funding. This opportunity is suitable for SME and VCSFE organisation (i.e. small - medium and the voluntary - charity, faith section). For the avoidance of doubt, the Contracting Authority points out that no weight will be attached to whether or not an economic operator is an SME/VCSFE organisation when selecting economic operators to submit tenders or in assessing the most economically advantageous tender.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £1,400,000 / Highest offer: £1,800,000 taken into consideration
two.2) Description
two.2.1) Title
Main provision including SEND support if appropriate
Lot No
1
two.2.2) Additional CPV code(s)
- 55243000 - Children's holiday-camp services
- 55523100 - School-meal services
- 85312000 - Social work services without accommodation
two.2.3) Place of performance
NUTS codes
- UKD62 - Cheshire East
two.2.4) Description of the procurement
Cheshire East Council is seeking a number of providers to deliver lot 1 holiday activities scheme within easy access of families currently in receipt of Free School Meals in line with DfE (Department for Education), guidelines for this funding. The criteria of the DfE funding must be met by a suitable range of providers and the activities session must run for a minimum of 4 hours. Providers should provide a hot meal which could necessitate the use of sub-contracting.
As per the title of this lot 'Main provision including SEND support if appropriate' this may or may not also include support for vulnerable children/young people, as specified; there is a detailed specification of requirements. It is anticipated that the total value of this Lot over the full time period including the optional extension should equate to between £1,400,000 to £1,800,000 with an average session price of £12.50 being targeted.
two.2.5) Award criteria
Quality criterion - Name: Service offer / Weighting: 40
Quality criterion - Name: Food offer / Weighting: 15
Quality criterion - Name: Service Need / Weighting: 6
Quality criterion - Name: Contingency plans / Weighting: 4
Quality criterion - Name: Social Value / Weighting: 10
Price - Weighting: 25
two.2.11) Information about options
Options: Yes
Description of options
The 12 month optional extension from 1st April 2024 - 31st March 2025 will be exercised at the sole discretion of the Council. In the event contracts are extended any extension shall be on the same terms and conditions of contract as the original contract period.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Specialist provision only (SEND)
Lot No
2
two.2.2) Additional CPV code(s)
- 55243000 - Children's holiday-camp services
- 55523100 - School-meal services
- 80340000 - Special education services
- 85312000 - Social work services without accommodation
two.2.3) Place of performance
NUTS codes
- UKD62 - Cheshire East
two.2.4) Description of the procurement
Cheshire East Council is seeking providers to deliver lot 2 holiday activities schemes within easy access of families currently in receipt of Free School Meals in line with DfE (Department for Education), guidelines for this funding. The criteria of the DfE funding must be met by a suitable SEND-specific providers and the activities session must run for a minimum of 4 hours. Providers should provide a hot meal which could necessitate the use of sub-contracting.
As per the title of this lot 'Main provision including SEND support if appropriate' this may or may not also include support for vulnerable children/young people, as specified; there is a detailed specification of requirements. It is anticipated that the total value of this Lot over the full time period including the optional extension should equate to between £100,000 to £300,000
two.2.5) Award criteria
Quality criterion - Name: Service Offer / Weighting: 40
Quality criterion - Name: Food Offer / Weighting: 15
Quality criterion - Name: Service Need / Weighting: 6
Quality criterion - Name: Contingency plans / Weighting: 4
Quality criterion - Name: Social Value / Weighting: 10
Price - Weighting: 25
two.2.11) Information about options
Options: Yes
Description of options
The 12 month optional extension from 1st April 2024 - 31st March 2025 will be exercised at the sole discretion of the Council. In the event contracts are extended any extension shall be on the same terms and conditions of contract as the original contract period.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-026768
Section five. Award of contract
Lot No
2
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 December 2022
five.2.2) Information about tenders
Number of tenders received: 30
Number of tenders received from SMEs: 26
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 30
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Caudwell Children
Newcastle-under-lyme
Country
United Kingdom
NUTS code
- UKD62 - Cheshire East
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £69,398
Section five. Award of contract
Lot No
1
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 December 2022
five.2.2) Information about tenders
Number of tenders received: 30
Number of tenders received from SMEs: 26
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 30
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Cheshire Arts for Health
Sandbach
Country
United Kingdom
NUTS code
- UKD62 - Cheshire East
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £30,904
Section five. Award of contract
Lot No
1
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 December 2022
five.2.2) Information about tenders
Number of tenders received: 30
Number of tenders received from SMEs: 26
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 30
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Cheshire Young Carers
Ellesmere Port
Country
United Kingdom
NUTS code
- UKD6 - Cheshire
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £72,468
Section five. Award of contract
Lot No
1
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 December 2022
five.2.2) Information about tenders
Number of tenders received: 30
Number of tenders received from SMEs: 26
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 30
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Coding Coach Ltd
Crewe
Country
United Kingdom
NUTS code
- UKD62 - Cheshire East
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £146,054
Section five. Award of contract
Lot No
1
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 December 2022
five.2.2) Information about tenders
Number of tenders received: 30
Number of tenders received from SMEs: 26
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 30
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Congleton Education Community Partnership
Congleton
Country
United Kingdom
NUTS code
- UKD62 - Cheshire East
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £99,792
Section five. Award of contract
Lot No
1
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 December 2022
five.2.2) Information about tenders
Number of tenders received: 30
Number of tenders received from SMEs: 26
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 30
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Crewe Alexandra
Crewe
Country
United Kingdom
NUTS code
- UKD62 - Cheshire East
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £18,899
Section five. Award of contract
Lot No
1
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 December 2022
five.2.2) Information about tenders
Number of tenders received: 30
Number of tenders received from SMEs: 26
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 30
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
genius tuition ltd
derby
Country
United Kingdom
NUTS code
- UKF11 - Derby
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £51,078
Section five. Award of contract
Lot No
1
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 December 2022
five.2.2) Information about tenders
Number of tenders received: 30
Number of tenders received from SMEs: 26
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 30
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Holiday Zone Ltd
Stockport
Country
United Kingdom
NUTS code
- UKD3 - Greater Manchester
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £117,222
Section five. Award of contract
Lot No
1
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 December 2022
five.2.2) Information about tenders
Number of tenders received: 30
Number of tenders received from SMEs: 26
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 30
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Leighton Academy
Crewe
Country
United Kingdom
NUTS code
- UKD62 - Cheshire East
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £30,810
Section five. Award of contract
Lot No
1
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 December 2022
five.2.2) Information about tenders
Number of tenders received: 30
Number of tenders received from SMEs: 26
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 30
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
LSC (Little Sports Group)
manchester
Country
United Kingdom
NUTS code
- UKD33 - Manchester
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £41,496
Section five. Award of contract
Lot No
1
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 December 2022
five.2.2) Information about tenders
Number of tenders received: 30
Number of tenders received from SMEs: 26
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 30
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Marlfields Primary Academy
congleton
Country
United Kingdom
NUTS code
- UKD62 - Cheshire East
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £115,200
Section five. Award of contract
Lot No
1
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 December 2022
five.2.2) Information about tenders
Number of tenders received: 30
Number of tenders received from SMEs: 26
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 30
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Millfields Primary School
nantwich
Country
United Kingdom
NUTS code
- UKD62 - Cheshire East
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £22,500
Section five. Award of contract
Lot No
1
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 December 2022
five.2.2) Information about tenders
Number of tenders received: 30
Number of tenders received from SMEs: 26
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 30
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Monks Coppenhall Academy
crewe
Country
United Kingdom
NUTS code
- UKD62 - Cheshire East
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £20,000
Section five. Award of contract
Lot No
1
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 December 2022
five.2.2) Information about tenders
Number of tenders received: 30
Number of tenders received from SMEs: 26
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 30
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Multiflex School Sports
cheshire
Country
United Kingdom
NUTS code
- UKD6 - Cheshire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £53,250
Section five. Award of contract
Lot No
1
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 December 2022
five.2.2) Information about tenders
Number of tenders received: 30
Number of tenders received from SMEs: 26
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 30
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Multiflex Sports
congleton
Country
United Kingdom
NUTS code
- UKD62 - Cheshire East
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £70,200
Section five. Award of contract
Lot No
1
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 December 2022
five.2.2) Information about tenders
Number of tenders received: 30
Number of tenders received from SMEs: 26
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 30
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
NAR Sports Ltd
crewe
Country
United Kingdom
NUTS code
- UKD62 - Cheshire East
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £74,880
Section five. Award of contract
Lot No
1
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 December 2022
five.2.2) Information about tenders
Number of tenders received: 30
Number of tenders received from SMEs: 26
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 30
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
sandbach school
sandbach
Country
United Kingdom
NUTS code
- UKD62 - Cheshire East
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £51,480
Section five. Award of contract
Lot No
1
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 December 2022
five.2.2) Information about tenders
Number of tenders received: 30
Number of tenders received from SMEs: 26
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 30
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Scholar Green Primary School
scholar green
Country
United Kingdom
NUTS code
- UKD62 - Cheshire East
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £26,240
Section five. Award of contract
Lot No
2
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 December 2022
five.2.2) Information about tenders
Number of tenders received: 30
Number of tenders received from SMEs: 26
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 30
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
sport works
kendal
Country
United Kingdom
NUTS code
- UKD1 - Cumbria
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £43,920
Section five. Award of contract
Lot No
1
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 December 2022
five.2.2) Information about tenders
Number of tenders received: 30
Number of tenders received from SMEs: 26
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 30
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Sport Coaching Group
sandbach
Country
United Kingdom
NUTS code
- UKD62 - Cheshire East
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £226,590
Section five. Award of contract
Lot No
1
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 December 2022
five.2.2) Information about tenders
Number of tenders received: 30
Number of tenders received from SMEs: 26
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 30
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
SportsCool Cheshire
wilmslow
Country
United Kingdom
NUTS code
- UKD62 - Cheshire East
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £64,280
Section five. Award of contract
Lot No
1
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 December 2022
five.2.2) Information about tenders
Number of tenders received: 30
Number of tenders received from SMEs: 26
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 30
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
St Marys Catholic PS&N
crewe
Country
United Kingdom
NUTS code
- UKD62 - Cheshire East
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £12,179
Section five. Award of contract
Lot No
1
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 December 2022
five.2.2) Information about tenders
Number of tenders received: 30
Number of tenders received from SMEs: 26
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 30
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
The Social Farm
crewe
Country
United Kingdom
NUTS code
- UKD62 - Cheshire East
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £14,090
Section five. Award of contract
Lot No
1
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 December 2022
five.2.2) Information about tenders
Number of tenders received: 30
Number of tenders received from SMEs: 26
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 30
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Wishing Well Project Ltd
crewe
Country
United Kingdom
NUTS code
- UKD62 - Cheshire East
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £40,560
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
London
Country
United Kingdom