Contract

22 077 Holiday Activities & Food Programme

  • Cheshire East Borough Council

F03: Contract award notice

Notice identifier: 2023/S 000-004700

Procurement identifier (OCID): ocds-h6vhtk-036b30

Published 15 February 2023, 5:21pm



Section one: Contracting authority

one.1) Name and addresses

Cheshire East Borough Council

Westfields, Middlewich Road

Sandbach

CW11 1HZ

Contact

Mrs Louise Fenn

Email

louise.fenn@cheshireeast.gov.uk

Telephone

+44 1270686454

Country

United Kingdom

Region code

UKD62 - Cheshire East

Internet address(es)

Main address

http://www.cheshireeast.gov.uk/

Buyer's address

http://www.cheshireeast.gov.uk/

one.4) Type of the contracting authority

Regional or local authority

one.5) Main activity

General public services


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

22 077 Holiday Activities & Food Programme

Reference number

DN631120

two.1.2) Main CPV code

  • 92000000 - Recreational, cultural and sporting services

two.1.3) Type of contract

Services

two.1.4) Short description

Cheshire East Council is using the Light Touch Regime to source a number of providers to deliver a holiday activities scheme within easy access of families currently in receipt of Free School Meals in line with DfE (Department for Education), guidelines for this funding. The criteria of the DfE funding must be met by a suitable range of providers and the activities sessions must run for a minimum of 4 hours. Providers should provide a hot meal which could necessitate the use of sub-contracting.

The DfE initiative enables Councils to coordinate a programme that provides eligible young people between the ages of 4 - 16 and up to age 25 if SEND applies, to receive healthy food and enriching activities during the Easter, summer and winter school holidays.

The contract term will be for 15 months initially, with the option to extend by up to 12 months. All services will be operational from school holidays December 2022. The optional extension from 1st April 2024 - 31st March 2025 will be at the sole discretion of the Council, it will also depend on availability of continued funding. This opportunity is suitable for SME and VCSFE organisation (i.e. small - medium and the voluntary - charity, faith section). For the avoidance of doubt, the Contracting Authority points out that no weight will be attached to whether or not an economic operator is an SME/VCSFE organisation when selecting economic operators to submit tenders or in assessing the most economically advantageous tender.

two.1.6) Information about lots

This contract is divided into lots: Yes

two.1.7) Total value of the procurement (excluding VAT)

Lowest offer: £1,400,000 / Highest offer: £1,800,000 taken into consideration

two.2) Description

two.2.1) Title

Main provision including SEND support if appropriate

Lot No

1

two.2.2) Additional CPV code(s)

  • 55243000 - Children's holiday-camp services
  • 55523100 - School-meal services
  • 85312000 - Social work services without accommodation

two.2.3) Place of performance

NUTS codes
  • UKD62 - Cheshire East

two.2.4) Description of the procurement

Cheshire East Council is seeking a number of providers to deliver lot 1 holiday activities scheme within easy access of families currently in receipt of Free School Meals in line with DfE (Department for Education), guidelines for this funding. The criteria of the DfE funding must be met by a suitable range of providers and the activities session must run for a minimum of 4 hours. Providers should provide a hot meal which could necessitate the use of sub-contracting.

As per the title of this lot 'Main provision including SEND support if appropriate' this may or may not also include support for vulnerable children/young people, as specified; there is a detailed specification of requirements. It is anticipated that the total value of this Lot over the full time period including the optional extension should equate to between £1,400,000 to £1,800,000 with an average session price of £12.50 being targeted.

two.2.5) Award criteria

Quality criterion - Name: Service offer / Weighting: 40

Quality criterion - Name: Food offer / Weighting: 15

Quality criterion - Name: Service Need / Weighting: 6

Quality criterion - Name: Contingency plans / Weighting: 4

Quality criterion - Name: Social Value / Weighting: 10

Price - Weighting: 25

two.2.11) Information about options

Options: Yes

Description of options

The 12 month optional extension from 1st April 2024 - 31st March 2025 will be exercised at the sole discretion of the Council. In the event contracts are extended any extension shall be on the same terms and conditions of contract as the original contract period.

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Specialist provision only (SEND)

Lot No

2

two.2.2) Additional CPV code(s)

  • 55243000 - Children's holiday-camp services
  • 55523100 - School-meal services
  • 80340000 - Special education services
  • 85312000 - Social work services without accommodation

two.2.3) Place of performance

NUTS codes
  • UKD62 - Cheshire East

two.2.4) Description of the procurement

Cheshire East Council is seeking providers to deliver lot 2 holiday activities schemes within easy access of families currently in receipt of Free School Meals in line with DfE (Department for Education), guidelines for this funding. The criteria of the DfE funding must be met by a suitable SEND-specific providers and the activities session must run for a minimum of 4 hours. Providers should provide a hot meal which could necessitate the use of sub-contracting.

As per the title of this lot 'Main provision including SEND support if appropriate' this may or may not also include support for vulnerable children/young people, as specified; there is a detailed specification of requirements. It is anticipated that the total value of this Lot over the full time period including the optional extension should equate to between £100,000 to £300,000

two.2.5) Award criteria

Quality criterion - Name: Service Offer / Weighting: 40

Quality criterion - Name: Food Offer / Weighting: 15

Quality criterion - Name: Service Need / Weighting: 6

Quality criterion - Name: Contingency plans / Weighting: 4

Quality criterion - Name: Social Value / Weighting: 10

Price - Weighting: 25

two.2.11) Information about options

Options: Yes

Description of options

The 12 month optional extension from 1st April 2024 - 31st March 2025 will be exercised at the sole discretion of the Council. In the event contracts are extended any extension shall be on the same terms and conditions of contract as the original contract period.

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Open procedure

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.1) Previous publication concerning this procedure

Notice number: 2022/S 000-026768


Section five. Award of contract

Lot No

2

A contract/lot is awarded: Yes

five.2) Award of contract

five.2.1) Date of conclusion of the contract

8 December 2022

five.2.2) Information about tenders

Number of tenders received: 30

Number of tenders received from SMEs: 26

Number of tenders received from tenderers from other EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 30

The contract has been awarded to a group of economic operators: No

five.2.3) Name and address of the contractor

Caudwell Children

Newcastle-under-lyme

Country

United Kingdom

NUTS code
  • UKD62 - Cheshire East
The contractor is an SME

Yes

five.2.4) Information on value of contract/lot (excluding VAT)

Total value of the contract/lot: £69,398


Section five. Award of contract

Lot No

1

A contract/lot is awarded: Yes

five.2) Award of contract

five.2.1) Date of conclusion of the contract

8 December 2022

five.2.2) Information about tenders

Number of tenders received: 30

Number of tenders received from SMEs: 26

Number of tenders received from tenderers from other EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 30

The contract has been awarded to a group of economic operators: No

five.2.3) Name and address of the contractor

Cheshire Arts for Health

Sandbach

Country

United Kingdom

NUTS code
  • UKD62 - Cheshire East
The contractor is an SME

Yes

five.2.4) Information on value of contract/lot (excluding VAT)

Total value of the contract/lot: £30,904


Section five. Award of contract

Lot No

1

A contract/lot is awarded: Yes

five.2) Award of contract

five.2.1) Date of conclusion of the contract

8 December 2022

five.2.2) Information about tenders

Number of tenders received: 30

Number of tenders received from SMEs: 26

Number of tenders received from tenderers from other EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 30

The contract has been awarded to a group of economic operators: No

five.2.3) Name and address of the contractor

Cheshire Young Carers

Ellesmere Port

Country

United Kingdom

NUTS code
  • UKD6 - Cheshire
The contractor is an SME

No

five.2.4) Information on value of contract/lot (excluding VAT)

Total value of the contract/lot: £72,468


Section five. Award of contract

Lot No

1

A contract/lot is awarded: Yes

five.2) Award of contract

five.2.1) Date of conclusion of the contract

8 December 2022

five.2.2) Information about tenders

Number of tenders received: 30

Number of tenders received from SMEs: 26

Number of tenders received from tenderers from other EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 30

The contract has been awarded to a group of economic operators: No

five.2.3) Name and address of the contractor

Coding Coach Ltd

Crewe

Country

United Kingdom

NUTS code
  • UKD62 - Cheshire East
The contractor is an SME

Yes

five.2.4) Information on value of contract/lot (excluding VAT)

Total value of the contract/lot: £146,054


Section five. Award of contract

Lot No

1

A contract/lot is awarded: Yes

five.2) Award of contract

five.2.1) Date of conclusion of the contract

8 December 2022

five.2.2) Information about tenders

Number of tenders received: 30

Number of tenders received from SMEs: 26

Number of tenders received from tenderers from other EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 30

The contract has been awarded to a group of economic operators: No

five.2.3) Name and address of the contractor

Congleton Education Community Partnership

Congleton

Country

United Kingdom

NUTS code
  • UKD62 - Cheshire East
The contractor is an SME

Yes

five.2.4) Information on value of contract/lot (excluding VAT)

Total value of the contract/lot: £99,792


Section five. Award of contract

Lot No

1

A contract/lot is awarded: Yes

five.2) Award of contract

five.2.1) Date of conclusion of the contract

8 December 2022

five.2.2) Information about tenders

Number of tenders received: 30

Number of tenders received from SMEs: 26

Number of tenders received from tenderers from other EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 30

The contract has been awarded to a group of economic operators: No

five.2.3) Name and address of the contractor

Crewe Alexandra

Crewe

Country

United Kingdom

NUTS code
  • UKD62 - Cheshire East
The contractor is an SME

Yes

five.2.4) Information on value of contract/lot (excluding VAT)

Total value of the contract/lot: £18,899


Section five. Award of contract

Lot No

1

A contract/lot is awarded: Yes

five.2) Award of contract

five.2.1) Date of conclusion of the contract

8 December 2022

five.2.2) Information about tenders

Number of tenders received: 30

Number of tenders received from SMEs: 26

Number of tenders received from tenderers from other EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 30

The contract has been awarded to a group of economic operators: No

five.2.3) Name and address of the contractor

genius tuition ltd

derby

Country

United Kingdom

NUTS code
  • UKF11 - Derby
The contractor is an SME

Yes

five.2.4) Information on value of contract/lot (excluding VAT)

Total value of the contract/lot: £51,078


Section five. Award of contract

Lot No

1

A contract/lot is awarded: Yes

five.2) Award of contract

five.2.1) Date of conclusion of the contract

8 December 2022

five.2.2) Information about tenders

Number of tenders received: 30

Number of tenders received from SMEs: 26

Number of tenders received from tenderers from other EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 30

The contract has been awarded to a group of economic operators: No

five.2.3) Name and address of the contractor

Holiday Zone Ltd

Stockport

Country

United Kingdom

NUTS code
  • UKD3 - Greater Manchester
The contractor is an SME

Yes

five.2.4) Information on value of contract/lot (excluding VAT)

Total value of the contract/lot: £117,222


Section five. Award of contract

Lot No

1

A contract/lot is awarded: Yes

five.2) Award of contract

five.2.1) Date of conclusion of the contract

8 December 2022

five.2.2) Information about tenders

Number of tenders received: 30

Number of tenders received from SMEs: 26

Number of tenders received from tenderers from other EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 30

The contract has been awarded to a group of economic operators: No

five.2.3) Name and address of the contractor

Leighton Academy

Crewe

Country

United Kingdom

NUTS code
  • UKD62 - Cheshire East
The contractor is an SME

No

five.2.4) Information on value of contract/lot (excluding VAT)

Total value of the contract/lot: £30,810


Section five. Award of contract

Lot No

1

A contract/lot is awarded: Yes

five.2) Award of contract

five.2.1) Date of conclusion of the contract

8 December 2022

five.2.2) Information about tenders

Number of tenders received: 30

Number of tenders received from SMEs: 26

Number of tenders received from tenderers from other EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 30

The contract has been awarded to a group of economic operators: No

five.2.3) Name and address of the contractor

LSC (Little Sports Group)

manchester

Country

United Kingdom

NUTS code
  • UKD33 - Manchester
The contractor is an SME

No

five.2.4) Information on value of contract/lot (excluding VAT)

Total value of the contract/lot: £41,496


Section five. Award of contract

Lot No

1

A contract/lot is awarded: Yes

five.2) Award of contract

five.2.1) Date of conclusion of the contract

8 December 2022

five.2.2) Information about tenders

Number of tenders received: 30

Number of tenders received from SMEs: 26

Number of tenders received from tenderers from other EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 30

The contract has been awarded to a group of economic operators: No

five.2.3) Name and address of the contractor

Marlfields Primary Academy

congleton

Country

United Kingdom

NUTS code
  • UKD62 - Cheshire East
The contractor is an SME

No

five.2.4) Information on value of contract/lot (excluding VAT)

Total value of the contract/lot: £115,200


Section five. Award of contract

Lot No

1

A contract/lot is awarded: Yes

five.2) Award of contract

five.2.1) Date of conclusion of the contract

8 December 2022

five.2.2) Information about tenders

Number of tenders received: 30

Number of tenders received from SMEs: 26

Number of tenders received from tenderers from other EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 30

The contract has been awarded to a group of economic operators: No

five.2.3) Name and address of the contractor

Millfields Primary School

nantwich

Country

United Kingdom

NUTS code
  • UKD62 - Cheshire East
The contractor is an SME

No

five.2.4) Information on value of contract/lot (excluding VAT)

Total value of the contract/lot: £22,500


Section five. Award of contract

Lot No

1

A contract/lot is awarded: Yes

five.2) Award of contract

five.2.1) Date of conclusion of the contract

8 December 2022

five.2.2) Information about tenders

Number of tenders received: 30

Number of tenders received from SMEs: 26

Number of tenders received from tenderers from other EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 30

The contract has been awarded to a group of economic operators: No

five.2.3) Name and address of the contractor

Monks Coppenhall Academy

crewe

Country

United Kingdom

NUTS code
  • UKD62 - Cheshire East
The contractor is an SME

No

five.2.4) Information on value of contract/lot (excluding VAT)

Total value of the contract/lot: £20,000


Section five. Award of contract

Lot No

1

A contract/lot is awarded: Yes

five.2) Award of contract

five.2.1) Date of conclusion of the contract

8 December 2022

five.2.2) Information about tenders

Number of tenders received: 30

Number of tenders received from SMEs: 26

Number of tenders received from tenderers from other EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 30

The contract has been awarded to a group of economic operators: No

five.2.3) Name and address of the contractor

Multiflex School Sports

cheshire

Country

United Kingdom

NUTS code
  • UKD6 - Cheshire
The contractor is an SME

Yes

five.2.4) Information on value of contract/lot (excluding VAT)

Total value of the contract/lot: £53,250


Section five. Award of contract

Lot No

1

A contract/lot is awarded: Yes

five.2) Award of contract

five.2.1) Date of conclusion of the contract

8 December 2022

five.2.2) Information about tenders

Number of tenders received: 30

Number of tenders received from SMEs: 26

Number of tenders received from tenderers from other EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 30

The contract has been awarded to a group of economic operators: No

five.2.3) Name and address of the contractor

Multiflex Sports

congleton

Country

United Kingdom

NUTS code
  • UKD62 - Cheshire East
The contractor is an SME

Yes

five.2.4) Information on value of contract/lot (excluding VAT)

Total value of the contract/lot: £70,200


Section five. Award of contract

Lot No

1

A contract/lot is awarded: Yes

five.2) Award of contract

five.2.1) Date of conclusion of the contract

8 December 2022

five.2.2) Information about tenders

Number of tenders received: 30

Number of tenders received from SMEs: 26

Number of tenders received from tenderers from other EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 30

The contract has been awarded to a group of economic operators: No

five.2.3) Name and address of the contractor

NAR Sports Ltd

crewe

Country

United Kingdom

NUTS code
  • UKD62 - Cheshire East
The contractor is an SME

Yes

five.2.4) Information on value of contract/lot (excluding VAT)

Total value of the contract/lot: £74,880


Section five. Award of contract

Lot No

1

A contract/lot is awarded: Yes

five.2) Award of contract

five.2.1) Date of conclusion of the contract

8 December 2022

five.2.2) Information about tenders

Number of tenders received: 30

Number of tenders received from SMEs: 26

Number of tenders received from tenderers from other EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 30

The contract has been awarded to a group of economic operators: No

five.2.3) Name and address of the contractor

sandbach school

sandbach

Country

United Kingdom

NUTS code
  • UKD62 - Cheshire East
The contractor is an SME

Yes

five.2.4) Information on value of contract/lot (excluding VAT)

Total value of the contract/lot: £51,480


Section five. Award of contract

Lot No

1

A contract/lot is awarded: Yes

five.2) Award of contract

five.2.1) Date of conclusion of the contract

8 December 2022

five.2.2) Information about tenders

Number of tenders received: 30

Number of tenders received from SMEs: 26

Number of tenders received from tenderers from other EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 30

The contract has been awarded to a group of economic operators: No

five.2.3) Name and address of the contractor

Scholar Green Primary School

scholar green

Country

United Kingdom

NUTS code
  • UKD62 - Cheshire East
The contractor is an SME

No

five.2.4) Information on value of contract/lot (excluding VAT)

Total value of the contract/lot: £26,240


Section five. Award of contract

Lot No

2

A contract/lot is awarded: Yes

five.2) Award of contract

five.2.1) Date of conclusion of the contract

8 December 2022

five.2.2) Information about tenders

Number of tenders received: 30

Number of tenders received from SMEs: 26

Number of tenders received from tenderers from other EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 30

The contract has been awarded to a group of economic operators: No

five.2.3) Name and address of the contractor

sport works

kendal

Country

United Kingdom

NUTS code
  • UKD1 - Cumbria
The contractor is an SME

Yes

five.2.4) Information on value of contract/lot (excluding VAT)

Total value of the contract/lot: £43,920


Section five. Award of contract

Lot No

1

A contract/lot is awarded: Yes

five.2) Award of contract

five.2.1) Date of conclusion of the contract

8 December 2022

five.2.2) Information about tenders

Number of tenders received: 30

Number of tenders received from SMEs: 26

Number of tenders received from tenderers from other EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 30

The contract has been awarded to a group of economic operators: No

five.2.3) Name and address of the contractor

Sport Coaching Group

sandbach

Country

United Kingdom

NUTS code
  • UKD62 - Cheshire East
The contractor is an SME

Yes

five.2.4) Information on value of contract/lot (excluding VAT)

Total value of the contract/lot: £226,590


Section five. Award of contract

Lot No

1

A contract/lot is awarded: Yes

five.2) Award of contract

five.2.1) Date of conclusion of the contract

8 December 2022

five.2.2) Information about tenders

Number of tenders received: 30

Number of tenders received from SMEs: 26

Number of tenders received from tenderers from other EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 30

The contract has been awarded to a group of economic operators: No

five.2.3) Name and address of the contractor

SportsCool Cheshire

wilmslow

Country

United Kingdom

NUTS code
  • UKD62 - Cheshire East
The contractor is an SME

Yes

five.2.4) Information on value of contract/lot (excluding VAT)

Total value of the contract/lot: £64,280


Section five. Award of contract

Lot No

1

A contract/lot is awarded: Yes

five.2) Award of contract

five.2.1) Date of conclusion of the contract

8 December 2022

five.2.2) Information about tenders

Number of tenders received: 30

Number of tenders received from SMEs: 26

Number of tenders received from tenderers from other EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 30

The contract has been awarded to a group of economic operators: No

five.2.3) Name and address of the contractor

St Marys Catholic PS&N

crewe

Country

United Kingdom

NUTS code
  • UKD62 - Cheshire East
The contractor is an SME

Yes

five.2.4) Information on value of contract/lot (excluding VAT)

Total value of the contract/lot: £12,179


Section five. Award of contract

Lot No

1

A contract/lot is awarded: Yes

five.2) Award of contract

five.2.1) Date of conclusion of the contract

8 December 2022

five.2.2) Information about tenders

Number of tenders received: 30

Number of tenders received from SMEs: 26

Number of tenders received from tenderers from other EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 30

The contract has been awarded to a group of economic operators: No

five.2.3) Name and address of the contractor

The Social Farm

crewe

Country

United Kingdom

NUTS code
  • UKD62 - Cheshire East
The contractor is an SME

Yes

five.2.4) Information on value of contract/lot (excluding VAT)

Total value of the contract/lot: £14,090


Section five. Award of contract

Lot No

1

A contract/lot is awarded: Yes

five.2) Award of contract

five.2.1) Date of conclusion of the contract

8 December 2022

five.2.2) Information about tenders

Number of tenders received: 30

Number of tenders received from SMEs: 26

Number of tenders received from tenderers from other EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 30

The contract has been awarded to a group of economic operators: No

five.2.3) Name and address of the contractor

Wishing Well Project Ltd

crewe

Country

United Kingdom

NUTS code
  • UKD62 - Cheshire East
The contractor is an SME

No

five.2.4) Information on value of contract/lot (excluding VAT)

Total value of the contract/lot: £40,560


Section six. Complementary information

six.4) Procedures for review

six.4.1) Review body

Royal Courts of Justice

London

Country

United Kingdom