Section one: Contracting authority
one.1) Name and addresses
Great Baddow Parish Council
Parish Hall, 19, Maldon Road, Great Baddow
Chelmsford
CM27DW
Contact
Clare Milligan
clerk@greatbaddowparishcouncil.gov.uk
Telephone
+44 7955787368
Country
United Kingdom
NUTS code
UKH3 - Essex
Internet address(es)
Main address
https://www.greatbaddowparishcouncil.gov.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.greatbaddowparishcouncil.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Cemetery and Allotment Maintenance Contract
Reference number
Tender1/Feb2021CM
two.1.2) Main CPV code
- 77300000 - Horticultural services
two.1.3) Type of contract
Services
two.1.4) Short description
Great Baddow Parish Council is seeking to enter into a fixed price contract for the provision of Grounds Maintenance to its Lawn Cemetery and Allotment site at Galleywood and Great Baddow Lawn Cemetery, Vicarage Lane, Great Baddow, Chelmsford, Essex, CM2 7SU
The works required are as follows but are not exhaustive:
1. Cut all grass areas in the cemetery including the new extension and mound across the top end of the cemetery.
2. Mow with hand mower/strim around all headstones.
3. Mow with hand mower/strim in and around the cremated remains plots.
4. Strim all hedge and fence lines to keep the areas neat and tidy.
5. Level and seed/re-turf plots after funerals. The plots will be notified by the Grounds office. Topsoil, grass seed/turfs and other necessary materials will be supplied by the Parish Council.
6. Level graves and top up sunken graves. The plots will be notified by the Grounds office. Topsoil, grass seed/turfs and other necessary materials will be supplied by the Parish Council.
7. Collect all dead wreaths and dead flowers from all graves and cremated remains plots. This should be done on a weekly basis. The matter collected can be disposed of on-site in a trade waste bin.
This will be carried out with reference to the Parish Council's Cemetery Regulations, particularly 9 and 16, and any other appropriate regulation.
8. Check all litter bins and empty into the trade waste bin when necessary. Tidy the area around the bins. This should be done on a weekly basis. Collection of the trade waste is on Fridays
9. Edge all the cremated remains plots. This should be undertaken with a lawn edging tool or other appropriate tool.
10. Hoe and keep weed-free all flower and rose beds.
11. Lightly trim and tidy all hedges - Beech, Yew and Native
12. Cut all common paths on the adjacent Allotment Site. Also, strim vacant plots as notified by the Grounds office.
Further guidance and details regarding the contract can be found on the Parish Council's website.
To apply please send your tender to the Parish Clerk, Mrs Clare Milligan, at Great Baddow Parish Council. These can be sent via email however a hard copy will also be required.
two.1.5) Estimated total value
Value excluding VAT: £40,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKH3 - Essex
Main site or place of performance
Galleywood and Great Baddow Lawn Cemetery,
Vicarage Lane
Great Baddow
Chelmsford
Essex
CM2 7SU
two.2.4) Description of the procurement
Great Baddow Parish Council is seeking to enter into a fixed price contract for the provision of Grounds Maintenance to its Lawn Cemetery and Allotment site at Galleywood and Great Baddow Lawn Cemetery, Vicarage Lane, Great Baddow, Chelmsford, Essex, CM2 7SU
The works required are as follows but are not exhaustive:
1. Cut all grass areas in the cemetery including the new extension and mound across the top end of the cemetery.
2. Mow with hand mower/strim around all headstones.
3. Mow with hand mower/strim in and around the cremated remains plots.
4. Strim all hedge and fence lines to keep the areas neat and tidy.
5. Level and seed/re-turf plots after funerals. The plots will be notified by the Grounds office. Topsoil, grass seed/turfs and other necessary materials will be supplied by the Parish Council.
6. Level graves and top up sunken graves. The plots will be notified by the Grounds office. Topsoil, grass seed/turfs and other necessary materials will be supplied by the Parish Council.
7. Collect all dead wreaths and dead flowers from all graves and cremated remains plots. This should be done on a weekly basis. The matter collected can be disposed of on-site in a trade waste bin.
This will be carried out with reference to the Parish Council's Cemetery Regulations, particularly 9 and 16, and any other appropriate regulation.
8. Check all litter bins and empty into the trade waste bin when necessary. Tidy the area around the bins. This should be done on a weekly basis. Collection of the trade waste is on Fridays
9. Edge all the cremated remains plots. This should be undertaken with a lawn edging tool or other appropriate tool.
10. Hoe and keep weed-free all flower and rose beds.
11. Lightly trim and tidy all hedges - Beech, Yew and Native
12. Cut all common paths on the adjacent Allotment Site. Also, strim vacant plots as notified by the Grounds office.
Further guidance and details regarding the contract can be found on all documentation on the Parish Council's website
To apply please send your tender to the Parish Clerk, Mrs Clare Milligan, at Great Baddow Parish Council. These can be sent via email however a hard copy will also be required.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
A possible one year extension.
Section three. Legal, economic, financial and technical information
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
6 April 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
8 April 2021
Local time
11:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Great Baddow Parish Council
Chelmsford
clerk@greatbaddowparishcouncil.gov.uk
Telephone
+44 1245472937
Country
United Kingdom