Section one: Contracting authority/entity
one.1) Name and addresses
Oxford Brookes University
Gipsy Lane, Headington,
Oxford
OX3 0BP
Contact
Sonia Morgan
Telephone
+44 11111111
Country
United Kingdom
Region code
UKJ14 - Oxfordshire
National registration number
N/A
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Heat Network Efficiency Scheme
two.1.2) Main CPV code
- 71314300 - Energy-efficiency consultancy services
two.1.3) Type of contract
Services
two.1.4) Short description
The delivery of the following key project phases, creation of a digital twin, a conceptual optimisation study for the building heating distribution pipework, technical design optimisation, and post-implementation review.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £83,000
two.2) Description
two.2.2) Additional CPV code(s)
- 71314300 - Energy-efficiency consultancy services
two.2.3) Place of performance
NUTS codes
- UKJ14 - Oxfordshire
two.2.4) Description of the procurement
Oxford Brookes University intends to award a contract to Twelvetrees as the prime contractor, with Hysopt as the subcontractor for the delivery of the following key project phases, creation of a digital twin, a conceptual optimisation study for the buildings heating distribution pipework, technical design optimisation, and post-implementation review.
This project requires a highly specialised combination of expertise in digital twin technology, building optimisation, pipework, and energy efficiency modelling, which Twelvetrees and Hysopt uniquely provide.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
Oxford Brookes University intends to award a contract to Twelvetrees as the prime contractor, with Hysopt as the subcontractor for the delivery of the following key project phases, creation of a digital twin, a conceptual optimisation study for the buildings heating distribution pipework, technical design optimisation, and post-implementation review.
This project requires a highly specialised combination of expertise in digital twin technology, building optimisation, and energy efficiency modelling, which Twelvetrees and Hysopt uniquely provide.
A competitive process was considered, however, market engagement found no alternative suppliers capable of delivering the full scope of the project. This absence of competition created a technical constraint leaving no reasonable alternative for efficient project delivery.
Furthermore, due to the project's complex and iterative nature, appointing alternatives at different project stages would result in losing critical knowledge gained during earlier stages. This would lead to unnecessary duplication of work, creating higher costs and technical inefficiencies.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
12 February 2025
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Twelvetrees Consulting Ltd
Prescot
Country
United Kingdom
NUTS code
- UKD7 - Merseyside
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £83,000
five.2.5) Information about subcontracting
The contract/lot/concession is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Value excluding VAT: £61,000
Short description of the part of the contract to be subcontracted
Phase 1 site survey, Conceptual Level, Optimisation Study, digital twin model fee,
Phase 2 technical study, remaining portion of Hysopt digital twin model fee
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Oxford Brookes University
Oxford
Country
United Kingdom