Scope
Description
Delivery of Holiday Activity and Food Coordination for the local delivery of the HAF programme. This contract is for a minimum of 3 years for delivery from the start of FY 2026/27 with the possibility of extension of up to 2 years.
Delivery of the contract includes:
• Mapping and ensuring there is adequate holiday provision, targeted towards those most in need
• Working with providers to meet grant requirements including safeguarding, risk assessments and monitoring visits
• Promoting provision and ensuring good uptake
• Working with providers to support council outcomes for children and young people
• Supporting providers with training, development and links to additional resources and partners.
• Reporting to the council and DfE
Contract 1. Coordination of the Holiday Activity and Food Programme from 2026
Supplier
Contract value
- £2,812,000 including VAT
Above the relevant threshold
Award decision date
12 January 2026
Date assessment summaries were sent to tenderers
20 January 2026
Standstill period
- End: 3 February 2026
- 11 working days
Earliest date the contract will be signed
16 March 2026
Contract dates (estimated)
- 1 May 2026 to 31 March 2029
- Possible extension to 31 March 2031
- 4 years, 11 months
Description of possible extension:
Optional two extensions of 12 months each
Main procurement category
Services
CPV classifications
- 55241000 - Holiday centre services
Contract locations
- UK - United Kingdom
Information about tenders
- 1 tender received
- 1 tender assessed in the final stage:
- 1 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 0 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Open procedure
Special regime
Light touch
Supplier
Let Me Play Ltd
- Companies House: 05536416
Wallace House, 4 Falcon Way
Welwyn Garden City
AL7 1TW
United Kingdom
Region: UKH23 - Hertfordshire
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Coordination of the Holiday Activity and Food Programme from 2026
Contracting authority
London Borough of Hammersmith and Fuham (LBHF)
- Public Procurement Organisation Number: PHTW-6333-BQGD
Town Hall, King Street
London
W6 9JU
United Kingdom
Email: procurement@lbhf.gov.uk
Region: UKI33 - Kensington & Chelsea and Hammersmith & Fulham
Organisation type: Public authority - sub-central government