Section one: Contracting authority
one.1) Name and addresses
Forestry and Land Scotland
Great Glen House, Leachkin Road
Inverness
IV3 8NW
procurement@forestryandland.gov.scot
Telephone
+44 3000676000
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
https://forestryandland.gov.scot
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30371
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Environment
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
FW0074 Framework Agreement for Soil Surveys
Reference number
FW0074
two.1.2) Main CPV code
- 79311000 - Survey services
two.1.3) Type of contract
Services
two.1.4) Short description
Forestry and Land Scotland (FLS) has a requirement to procure a number of soil surveys to meet our requirement to manage the national forest estate.
Survey requirements procured through this Framework include;
- Site/soil surveys of afforested, clear felled, open land and ex-agricultural land.
- Recording the site/soil patterns and associated specific data, using the FC soil classification.
- Mapping Soil Polygons and associated linear and point data in a digital format.
- Delivering all data outputs from the survey, as specific format GIS themes (currently a bespoke version of GIS Forester), together with associated attribute tables.
- Producing written reports for each site
- Bespoke type of soil survey e.g. Detailed mapping of peatland types in a mosaic and peat depth probing
- Assessment of newly acquired land including possibly reclaimed land such as old mine works.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £3,500,000
two.2) Description
two.2.1) Title
North & West Region
Lot No
1
two.2.2) Additional CPV code(s)
- 79311000 - Survey services
- 71355000 - Surveying services
- 79311200 - Survey conduction services
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
- 77300000 - Horticultural services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
North and West region of Scotland. Please see the map defining regional boundaries, uploaded to folder 3 on PCS-Tender.
two.2.4) Description of the procurement
Forestry and Land Scotland (FLS) manage the national forests and land to enhance biodiversity, support tourism and increase access to the green spaces that will help improve Scotland’s physical and mental health and well-being. FLS also continues to provide vital timber supplies to support a sustainable rural economy. Further information on who FLS are and what it does can be found here - https://forestryandland.gov.scot/
FLS has an ongoing requirement for the provision of soil surveys across all of Scotland. This Lot is for the North and West regions of Scotland.
The aim of this tender is to establish a framework agreement to fulfil this requirement.
This Framework will comprise of three geographical lots based on FLS’ regions. A map of the regional boundaries can be found in document 3. Map of Regional Boundaries.
two.2.5) Award criteria
Quality criterion - Name: Mandatory Payment of the Real Living Wage / Weighting: Pass/Fail
Quality criterion - Name: Prompt Payment / Weighting: Pass/Fail
Quality criterion - Name: Mandatory Community Benefits / Weighting: Pass/Fail
Quality criterion - Name: Additional Community Benefits / Weighting: 2.50%
Quality criterion - Name: Fair Work First / Weighting: 2.50%
Quality criterion - Name: Resource: Delivery Team – Soil Surveyors / Weighting: 11.25%
Quality criterion - Name: Resource: Delivery Team – Non-Surveying / Weighting: 6.25%
Quality criterion - Name: Resource: Framework/Contract Management / Weighting: 5.00%
Quality criterion - Name: Service Continuity and Deadlines / Weighting: 7.50%
Quality criterion - Name: Quality Maintenance / Weighting: 7.50%
Quality criterion - Name: Health and Safety / Weighting: 3.75%
Quality criterion - Name: Lone Working / Weighting: 3.75%
Cost criterion - Name: Pricing Schedule / Weighting: 50.00%
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
FLS intends to appoint a maximum of 3 suppliers per lot.
The suppliers will be ranked on each lot based on total evaluation scores.
two.2) Description
two.2.1) Title
Central and East Region
Lot No
2
two.2.2) Additional CPV code(s)
- 79311000 - Survey services
- 71355000 - Surveying services
- 79311200 - Survey conduction services
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
- 77300000 - Horticultural services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Central and East Region of Scotland. Please see the map defining regional boundaries, uploaded to folder 3 on PCS-Tender.
two.2.4) Description of the procurement
Forestry and Land Scotland (FLS) manage the national forests and land to enhance biodiversity, support tourism and increase access to the green spaces that will help improve Scotland’s physical and mental health and well-being. FLS also continues to provide vital timber supplies to support a sustainable rural economy. Further information on who FLS are and what it does can be found here - https://forestryandland.gov.scot/
FLS has an ongoing requirement for the provision of soil surveys across all of Scotland. This Lot is for the Central and East regions of Scotland.
The aim of this tender is to establish a framework agreement to fulfil this requirement.
This Framework will comprise of three geographical lots based on FLS’ regions. A map of the regional boundaries can be found in document 3. Map of Regional Boundaries.
two.2.5) Award criteria
Quality criterion - Name: Mandatory Payment of the Real Living Wage / Weighting: Pass/Fail
Quality criterion - Name: Prompt Payment / Weighting: Pass/Fail
Quality criterion - Name: Mandatory Community Benefits / Weighting: Pass/Fail
Quality criterion - Name: Additional Community Benefits / Weighting: 5.00%
Quality criterion - Name: Fair Work First / Weighting: 5.00%
Quality criterion - Name: Resource: Delivery Team – Soil Surveyors / Weighting: 11.25%
Quality criterion - Name: Resource: Delivery Team – Non-Surveying / Weighting: 6.25%
Quality criterion - Name: Resource: Framework/Contract Management / Weighting: 5.00%
Quality criterion - Name: Service Continuity and Deadlines / Weighting: 7.50%
Quality criterion - Name: Quality Maintenance / Weighting: 7.50%
Quality criterion - Name: Health and Safety / Weighting: 3.75%
Quality criterion - Name: Lone Working / Weighting: 3.75%
Cost criterion - Name: Pricing Schedule / Weighting: 50.00%
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
FLS intends to appoint a maximum of 3 suppliers per lot.
The suppliers will be ranked on each lot based on total evaluation scores.
two.2) Description
two.2.1) Title
South Region
Lot No
3
two.2.2) Additional CPV code(s)
- 79311000 - Survey services
- 71355000 - Surveying services
- 79311200 - Survey conduction services
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
- 77300000 - Horticultural services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
South region of Scotland. Please see the map defining regional boundaries, uploaded to folder 3 on PCS-Tender.
two.2.4) Description of the procurement
Forestry and Land Scotland (FLS) manage the national forests and land to enhance biodiversity, support tourism and increase access to the green spaces that will help improve Scotland’s physical and mental health and well-being. FLS also continues to provide vital timber supplies to support a sustainable rural economy. Further information on who FLS are and what it does can be found here - https://forestryandland.gov.scot/
FLS has an ongoing requirement for the provision of soil surveys across all of Scotland. This Lot is for the South region of Scotland.
The aim of this tender is to establish a framework agreement to fulfil this requirement.
This Framework will comprise of three geographical lots based on FLS’ regions. A map of the regional boundaries can be found in document 3. Map of Regional Boundaries.
two.2.5) Award criteria
Quality criterion - Name: Mandatory Payment of the Real Living Wage / Weighting: Pass/Fail
Quality criterion - Name: Prompt Payment / Weighting: Pass/Fail
Quality criterion - Name: Mandatory Community Benefits / Weighting: Pass/Fail
Quality criterion - Name: Additional Community Benefits / Weighting: 5.00%
Quality criterion - Name: Fair Work First / Weighting: 5.00%
Quality criterion - Name: Resource: Delivery Team – Soil Surveyors / Weighting: 11.25%
Quality criterion - Name: Resource: Delivery Team – Non-Surveying / Weighting: 6.25%
Quality criterion - Name: Resource: Framework/Contract Management / Weighting: 5.00%
Quality criterion - Name: Service Continuity and Deadlines / Weighting: 7.50%
Quality criterion - Name: Quality Maintenance / Weighting: 7.50%
Quality criterion - Name: Health and Safety / Weighting: 3.75%
Quality criterion - Name: Lone Working / Weighting: 3.75%
Cost criterion - Name: Pricing Schedule / Weighting: 50.00%
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
FLS intends to appoint a maximum of 3 suppliers per lot.
The suppliers will be ranked on each lot based on total evaluation scores.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-024948
Section five. Award of contract
Lot No
1
Title
North & West Region
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 February 2023
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
the James Hutton Institute
Errol Road, Invergowrie
Dundee
DD2 5DA
Telephone
+44 1382568700
Country
United Kingdom
NUTS code
- UKM71 - Angus and Dundee City
The contractor is an SME
No
five.2.3) Name and address of the contractor
Andy Kennedy
The Lindens, Gairloch Crescent
Conon Bridge
IV7 8BQ
Telephone
+44 7775109221
Country
United Kingdom
NUTS code
- UKM6 - Highlands and Islands
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,762,000
Section five. Award of contract
Lot No
2
Title
Central and East Region
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 February 2023
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
the James Hutton Institute
Errol Road, Invergowrie
Dundee
DD2 5DA
Telephone
+44 1382568700
Country
United Kingdom
NUTS code
- UKM71 - Angus and Dundee City
The contractor is an SME
No
five.2.3) Name and address of the contractor
Andy Kennedy
The Lindens, Gairloch Crescent
Conon Bridge
IV7 8BQ
Telephone
+44 7775109221
Country
United Kingdom
NUTS code
- UKM6 - Highlands and Islands
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £842,000
Section five. Award of contract
Lot No
3
Title
South Region
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 February 2023
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
the James Hutton Institute
Errol Road, Invergowrie
Dundee
DD2 5DA
Telephone
+44 1382568700
Country
United Kingdom
NUTS code
- UKM71 - Angus and Dundee City
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £896,000
Section six. Complementary information
six.3) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
It is a requirement of this tender that all staff involved in the delivery of the Framework, are paid at least the Real Living Wage.
Following award of the framework, the staff of the successful bidders will be required to undertake and pass a mandatory soil survey skills test. Please see the specification uploaded to PCS-T for full details.
Forestry and Land Scotland is holding an optional webinar session for interested bidders on 20th September 2022. Details of accessing this will be published via PCS-Tender.
FLS reserves the right to modify the duration, volume and, or, value of the contract(s), by undefined limits, under Regulation 72(1) of the Public Contracts (Scotland) Regulations, where required, as a result of the circumstances listed in FW0074 Specification, attached within PCS-Tender.
The Scottish Government Supplier Journey: https://www.supplierjourney.scot/
The Buyer Help and Guidance on PCS-T here: https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/buyerhelp.html
The Supplier Developer Programme is available to assist Suppliers with public procurement including training events: https://www.sdpscotland.co.uk/region/public-bodies-forestry-commission/
The Procurement Journey Scoring Methodology will be used for this exercise - full scoring methodology is detailed in the Evaluation and Award Criteria Document.
(SC Ref:721987)
six.4) Procedures for review
six.4.1) Review body
The Inverness Justice Centre
Longman Road
Inverness
IV1 1AH
Telephone
+44 1463230782
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014 , may bring proceedings in the Sheriff Court or the Court of Session.
Court of Session
Parliament House
Parliament Square
Edinburgh
EH1 1RQ
0131 225 2595