Section one: Contracting authority
one.1) Name and addresses
The Northern Ireland Prison Service
c/o CPD, 303 Airport Road West
BELFAST
BT3 9ED
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://www.justice-ni.gov.uk/topics/prisons
Buyer's address
https://www.finance-ni.gov.uk/topics/procurement
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ID 4542395 NIPS - Supply and Delivery of Bedding, Towels and Curtains
two.1.2) Main CPV code
- 39143110 - Beds and bedding and specialist soft furnishings
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Northern Ireland Prison Service (NIPS) is an Executive agency of the Department of Justice (DoJ), which was created on 12 April 2010 after the devolution of Justice in Northern Ireland. It is governed by the Prison Act (Northern Ireland) 1953 and the Prison and Young Offenders Rules (Northern Ireland) 1995. There are three Prisons in Northern Ireland comprising of Maghaberry and Magilligan, which accommodate adult male prisoners, and Hydebank Wood College which accommodates both Young Offenders and adult female prisoners.The purpose of this Contract is to fulfil the supply and delivery requirement for bedding and towels whilst aiming to standardise products wherever possible. As a result NIPS require the appointed contractor to take a proactive approach in meeting this objective. Please refer to the Specification for full details of the requirement.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,000,000
two.2) Description
two.2.2) Additional CPV code(s)
- 39510000 - Textile household articles
- 39512000 - Bed linen
- 39512100 - Sheets
- 39512500 - Pillowcases
- 39500000 - Textile articles
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The Northern Ireland Prison Service (NIPS) is an Executive agency of the Department of Justice (DoJ), which was created on 12 April 2010 after the devolution of Justice in Northern Ireland. It is governed by the Prison Act (Northern Ireland) 1953 and the Prison and Young Offenders Rules (Northern Ireland) 1995. There are three Prisons in Northern Ireland comprising of Maghaberry and Magilligan, which accommodate adult male prisoners, and Hydebank Wood College which accommodates both Young Offenders and adult female prisoners.The purpose of this Contract is to fulfil the supply and delivery requirement for bedding and towels whilst aiming to standardise products wherever possible. As a result NIPS require the appointed contractor to take a proactive approach in meeting this objective. Please refer to the Specification for full details of the requirement.
two.2.5) Award criteria
Quality criterion - Name: Supply Chain / Weighting: 20
Price - Weighting: 80
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-033163
Section five. Award of contract
Contract No
1
Title
Contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
14 February 2023
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Information withheld for security reasons
Information withheld for security reasons
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £700,000
Total value of the contract/lot: £1,000,000
Section six. Complementary information
six.3) Additional information
Please note that information relating to contractors engaged by the Northern Ireland Department of Justice, and associated bodies is not published in any publicly accessible forum or publication. This is to protect such contractors, whose security and safety could be threatened by dissident terrorist organisations still active in Northern Ireland if their details became known. This is consistent with Regulation 50(6)(a). Since this is a demand-led requirement, neither CPD nor Northern Ireland Prison Service can provide any guarantee. as to the level of business under this contract. The estimated contract values are broad estimates only, include additional quantum for. unforeseen demand and to future proof for additional potential users. The estimates are not deemed to be a condition of contract nor. a guarantee of minimum demand or uptake. No compensation will be payable to a contractor should the actual demand be less than. that stated. Contract monitoring: the successful Contractor's performance on the contract will be regularly monitored. Contractors not. delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a Contractor fails. to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still. fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If. this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act. of grave professional misconduct and they may be issued with a notice of written warning and notice of unsatisfactory performance,. and this contract may be terminated. The issue of a notice of written warning and notice of unsatisfactory performance will result in the. Contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies. covered by the Northern Ireland Procurement Policy for a period of up to 3 years from the date of issue of the notice.
six.4) Procedures for review
six.4.1) Review body
The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions
See VI.4.3
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The UK does not have any special review body with responsibility for appeal/. mediation procedures in public procurement competitions. Instead, any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the Public Contracts Regulations 2015 (as amended).