Section one: Contracting entity
one.1) Name and addresses
WEST MIDLANDS TRAINS LIMITED
2nd Floor,St Andrews House, 20 St. Andrew Street
LONDON
EC4A3AG
Contact
Mark Ibbs
Country
United Kingdom
Region code
UKG3 - West Midlands
Companies House
09860466
Internet address(es)
Main address
one.6) Main activity
Railway services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
West Midlands Trains Bodyworn camera tender
two.1.2) Main CPV code
- 35120000 - Surveillance and security systems and devices
two.1.3) Type of contract
Supplies
two.1.4) Short description
West Midlands Trains (WMT) are seeking to purchase 500 body-worn cameras with the option to purchase a further 100 body-worn cameras.
WMT will require ongoing support and hosting for two years with the option to extend for a further one year, for a potential total of three years. Pricing submitted should remain the same for the full length of any agreement with WMT.
Any support or hosting systems will have to meet with WMT's IT current systems standards and must be user friendly with a simple user interface for the staff who will operate the bodyworn cameras.
WMT are looking for a supplier who is passionate about providing a great product and service which is user friendly, compliant for data collection, storage and for intelligence sharing.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 35120000 - Surveillance and security systems and devices
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
West Midlands Trains (WMT) are seeking to purchase 500 body-worn cameras with the option to purchase a further 100 body-worn cameras.
WMT will require ongoing support and hosting for two years with the option to extend for a further one year, for a potential total of three years. Pricing submitted should remain the same for the full length of any agreement with WMT.
Four groups of staff will be the recipients of body-worn cameras:-
1) Station staff covering 140 stations
2) Senior conductors operating on trains
3) Revenue protection staff operating at stations and on trains
4) Gateline staff operating at stations.
These staff sign on at designated sign-on locations across the network. Therefore, WMT's approach is for a body-worn camera base station to be located at each of these sign-on points.
The base stations will charge units, communicate unit diagnostics and download footage to a central cloud data storage location. Each base station will accommodate sufficient cameras
for the above staff groups on shift at each location to collect a camera at the start of their shift and return the camera for download and charging at the end of the shift.
Base station connectivity is to be facilitated via WMT infrastructure with relevant levels of Page 5 to 8 security and encryption in place to protect the information being processed.
The bodyworn cameras need to be available for WMT staff to use no later that 31st March 2023.
Any support or hosting systems will have to meet with WMT's IT current systems standards and must be user friendly with a simple user interface for the staff who will operate the bodyworn cameras.
WMT are looking for a supplier who is passionate about providing a great product and service which is user friendly, compliant for data collection, storage and for intelligence sharing
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-024313
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 February 2023
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Department for Transport
Great Minster House, 33 Horseferry Road
London
SW1P 4DR
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
West Midland Trains Ltd will incorporate a standstill period, following award of the contract. The period shall commence on the day following award notification, and shall be in accordance with the Utilities Contracts Regulations 2016, and all subsequent amendments and directives. At present, this standstill period shall be no less than 10 calendar days. This period allows unsuccessful tenders to seek further debriefing from West Midland Trains Ltd the Contract is entered into. The Utilities Contracts Regulations 2016 provide for aggrieved parties who have been harmed, or at risk of harm by a breach of the rules, to take action. Any such action must be brought within 30 days (or the first working day thereafter) of the date when the aggrieved
party knew or ought reasonably have known about the alleged breach. Where a contract has not been entered into, the Court may order the setting aside of the award decision, or order the authority to amend any document and may award damages. If the Contract has been entered into, the Court may only award damages.