Section one: Contracting authority
one.1) Name and addresses
Kirklees Council
Town Hall,Ramsden Street,
Huddersfield
HD1 2TA
Contact
Robert Baines
Telephone
+44 1484221000
Country
United Kingdom
NUTS code
UKE44 - Calderdale and Kirklees
National registration number
GB184352457
Internet address(es)
Main address
Buyer's address
https://yortender.eu-supply.com/ctm/Company/CompanyInformation/Index/104104
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=42649&B=UK
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=42649&B=UK
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
KMCCW-015 The Supply and Delivery of Ready Made Sandwiches, Wraps and Paninis
Reference number
KMCCW-015
two.1.2) Main CPV code
- 15000000 - Food, beverages, tobacco and related products
two.1.3) Type of contract
Supplies
two.1.4) Short description
Single source contract for the Supply and Delivery of ready made sandwiches, wraps and paninis to various locations and establishments throughout Kirklees.
The anticipated commencement date for the Contract is 1 July 2022.
The anticipated expiry date for the Contract is 30 June 2025, the Council may extend the contract by two (2) twelve month periods making the final expiry date 30 June 2027.
two.1.5) Estimated total value
Value excluding VAT: £935,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 15811510 - Sandwiches
- 15811511 - Prepared sandwiches
two.2.3) Place of performance
NUTS codes
- UKE44 - Calderdale and Kirklees
Main site or place of performance
The Council of the Borough of Kirklees, West Yorkshire, UK
two.2.4) Description of the procurement
Single source contract for the Supply and Delivery of ready made sandwiches, wraps and paninis to various locations and establishments throughout Kirklees.
The anticipated commencement date for the Contract is 1 July 2022.
The anticipated expiry date for the Contract is 30 June 2025, the Council may extend the contract by two (2) twelve month periods making the final expiry date 30 June 2027.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Quality criterion - Name: Social Value / Weighting: 10
Price - Weighting: 50
two.2.6) Estimated value
Value excluding VAT: £935,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
It is anticipated that the contract will commence on 1 July 2022 and will be put in place for a period of two (2) years to 30 June 2024. The Council may extend the contract for three (3) further twelve (12) month periods to 30 June 2027
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
This exercise is an open procedure in accordance with the requirements under Regulation 27 of the Public Contracts Regulations 2015 (SI 2015/102) for the purpose of procuring the Goods described in the procurement documents which can be found at https://yortender.eu-supply.com
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
In accordance with: (i) Article 57 to 60 of Directive 2014/24/EU of the European Parliament
and of the European Council; and (ii) Regulations 57 to 60 of the Public Contracts 2015 (SI
2015/102) (the 'Regulations'),which require or permit the contracting authority not to select
or to treat as ineligible, economic operators, the contracting authority reserves the right to
exclude any economic operator whom they deem to not satisfy any criteria outlined within
the scoring matrices contained within the standard selection questionnaire ('SQ') within the
Tenderers' Submission Document, which is available to download at: https://yortender.eu-supply.com or is available at the address set out in Sections I.1) and I.3) of this Notice above
three.1.2) Economic and financial standing
List and brief description of selection criteria
Selection criteria as stated in the procurement documents.
See Section 4 of the SQ (available to download at https://yortender.eu-supply.com
Economic operators must be able to submit either a copy of the audited accounts for the
most recent two (2) years if requested. If it cannot, then it must provide either:
a) a statement of the turnover, Profit and Loss Account/ Income Statement, Balance
Sheet/Statement of Financial Position and Statement of Cash Flow for the most recent year of trading for this organisation;
b) a statement of the cash flow forecast for the current year and a bank letter outlining the
current cash and credit position; or
c) alternative means of demonstrating financial status if any of the above are not available
(e.g. forecast of turnover for the current year and a statement of funding provided by the
owners and/or the bank, charity accruals accounts or an alternative means of demonstrating
financial status).
Economic operators must also confirm whether or not they are part of a wider group (e.g. a
subsidiary of a holding/parent company), and if so must provide confirmation of:
a) the name of the organisation;
b) the relationship to the economic operator completing the SQ; the organisation's company
accounts (if available); and confirmation on whether or not this organisation would be willing
to provide a guarantee if necessary, and if not would the economic operator be able to obtain
a guarantee elsewhere (e.g. from a bank)
Insurance -
See Section 8.1 of the SQ (available to download at: https://yortender.eu-supply.com
Economic operators are asked to self-certify whether they already have, or can commit to
obtain, prior to the commencement date of the Contract, the levels of insurance cover
indicated below:
a) Employer's (Compulsory) Liability Insurance £10,000,000 (in relation to any one claim or
series of claims);
b) Public Liability Insurance, including Product Liability Insurance £10,000,000 (in relation to any one claim or series of claims); and
c) Product Liability Insurance £10,000,000 (in relation to any one claim or series of claims).
Minimum level(s) of standards possibly required
Finance
See Section 4 of the Selection Questionnaire (available to download at https://yortender.eu-supply.com
The rationale applied will be economic operators being able to supply any one of the
documents listed in Section 4.1 (a) to (c) in order to demonstrate financial standing as
requested under Section 4 of the SQ. Failure by an economic operator to supply on request
either a copy of the audited accounts for the most recent two (2) years or any one of the document listed in (a) -
(c) in Section 4.1 of the SQ may also result in exclusion. Further, any answers which leads the
contracting authority, acting reasonably, to conclude (considering the risk that the relevant
answer suggests about the economic operator's ability to properly perform the Contract)
that it would be inappropriate to select the economic operator on this occasion may result in
exclusion. In addition, if an economic operator indicates in Section 5 of the SQ that its parent
or holding company is prepared to guarantee the performance of the economic operator's
company, the information provided in response to Sections 5.1 to 5.3 will be used in the
financial assessment of the economic operator.
Insurance -
See 8.1 of the SQ (available to download at: https://yortender.eu-supply.com
Failure to indicate 'Yes' to any of the required insurances stated in Section 8.1 will result in
exclusion.
three.1.3) Technical and professional ability
List and brief description of selection criteria
Relevant experience
Economic operators are asked to provide examples of relevant experience in accordance
with the requirements set out within Section 6 of the SQ (available to download at: https://yortender.eu-supply.com
Pass - The Candidate has provided EITHER:
a) at least one example of a previous contract that meets the minimum requirements set out
in Section 6, and demonstrates to the reasonable satisfaction of the contracting authority
that the economic operator possesses the relevant general technical expertise and
professional experience to be entrusted with this Contract;
OR
b) a satisfactory reason as to why the economic operator is unable to provide any examples
of previous contracts that are relevant to the contracting authority's requirements under the
Contract, and that meets the minimum requirements set out in Section 6.3 of the SQ.
HOWEVER, economic operators are asked to note that:
c) If economic operators need to use more than one example to demonstrate that they
possess the relevant general technical expertise and professional experience, they may do
so up to a maximum of three (3) examples.
d) The contracting authority reserves the right to confirm the accuracy of any information
provided in response to Section 6 of the SQ with any named customer contact(s). Any
replies from any named customer contact(s)which lead the contracting authority, acting
reasonably, to doubt any significant representations made in the economic operator's
responses to Section 6 may result in exclusion.
Fail - The economic operator:
a) has failed to provide any examples of any previous contracts in response to Section 6 of
the SQ;
AND
b) has failed to provide a satisfactory reason as to why they were unable to provide any
examples;
c) the examples given in response to Section 6 of the SQ do not demonstrate to the
reasonable satisfaction of the contracting authority that the economic operator possesses
the relevant general technical expertise and professional experience to be entrusted this
Contract.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
21 March 2022
Local time
1:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
21 March 2022
Local time
1:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Provided that the tender is submitted fully in accordance with the requirements set out
within the Specification and the remaining sections of the procurement documents, the
contract will be awarded on the basis of the Most Economically Advantageous Tender based
on 40% quality, 10% Social Value and 50% Price.
Further specifics on the above award criteria can be found in the procurement
documentation that is available to access at https://yortender.eu-supply.com.
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
N/A
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
In accordance with Regulation 86 (Notices of decisions to award a contract or conclude a framework),Regulation 87 (Standstill periods) and Chapter 6 (Applications to Court) of the Public Contracts Regulations 2015 (SI 2015/102), the contracting authority will incorporate a minimum ten (10) calendar day standstill period at the point that information on the award of the Contract is communicated to economic operators. This period allows any unsuccessful economic operator(s) to seek further debriefing from the contracting authority before the award of the Contract to the successful economic operators. Such additional information should be requested from the address at Sections I.1 and I.3 of this Notice above. If an appeal regarding the award of the Contract has not been successfully resolved, then the Public Contracts Regulations 2015 (SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within thirty (30) days beginning with the date when the aggrieved party first knew or sought to have grounds for starting the proceedings had arisen. The Court may extend the time limited for starting proceedings where the Court considers that there is a good reason for doing so, but not so as to permit proceedings to be started more than three (3) months after that date. Where the Contract has not been awarded, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If however the Contract has been awarded, the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the Contract to be ineffective.