Section one: Contracting authority
one.1) Name and addresses
University of Lincoln
Lawress Hall, Riseholme Park, Riseholme
Lincoln
LN2 2LG
Contact
Vasos Melides - Procurement Category Manager
Telephone
+44 1522882000
Country
United Kingdom
Region code
UKF3 - Lincolnshire
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.delta-esourcing.com/tenders/UK-UK-Lincoln:-Computer-equipment-and-supplies./2FUZ9F8G45
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Digital Technologies Equipment Supply
Reference number
428
two.1.2) Main CPV code
- 30200000 - Computer equipment and supplies
two.1.3) Type of contract
Supplies
two.1.4) Short description
The University of Lincoln are looking to appoint a single supplier to operate as a "Master Vendor" who can supply the University with a broad range of ICT hardware for a long term contract. In-scope of this contract will be desktop PCs, laptops, workstations, Apple devices, monitors, peripherals, accessories, mobile device hardware, high performance/gaming PCs and (at the University's discretion) servers.
two.1.5) Estimated total value
Value excluding VAT: £10,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 30213100 - Portable computers
- 30213200 - Tablet computer
- 30213300 - Desktop computer
- 30230000 - Computer-related equipment
- 30231000 - Computer screens and consoles
- 30236000 - Miscellaneous computer equipment
- 30237200 - Computer accessories
- 48820000 - Servers
- 48822000 - Computer servers
- 30214000 - Workstations
- 30237300 - Computer supplies
- 32250000 - Mobile telephones
two.2.3) Place of performance
NUTS codes
- UKF3 - Lincolnshire
Main site or place of performance
Lincolnshire
two.2.4) Description of the procurement
Organisations interested in this opportunity will need to have the scale and capability to supply the full breadth of the ICT requirements that are in-scope this contract. Purchases under the proposed contract will range from high value orders for rolling-replacement expenditure through to ad-hoc lower value one-off and peripheral purchases.
The University is seeking a supplier who can provide (and continually demonstrate) long term value for money and can work in partnership with us to offer expertise and advice on getting the best from ICT hardware supply chains. By accessing the tenderbox linked to this notice, interested parties can access an Opportunity Briefing Pack which provides further background and context to the University's requirements and on the procurement process.
This procurement is being conducted under the Public Contracts Regulations 2015, not the Procurement Act 2023.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £10,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
After the initial three year period, there will be two optional (at the University's discretion) extension periods of up to two periods of one year each. The maximum duration of the contract will be for five years.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
After the initial three year period, there will be two optional (at the University's discretion) extension periods of up to two periods of one year each. The maximum duration of the contract will be for five years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/2FUZ9F8G45
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Selection criteria are as stated in the procurement documents.
three.1.2) Economic and financial standing
List and brief description of selection criteria
Selection criteria are as stated in the procurement documents.
three.1.3) Technical and professional ability
List and brief description of selection criteria
Selection criteria are as stated in the procurement documents.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
24 March 2025
Local time
11:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://neupc.delta-esourcing.com/tenders/UK-UK-Lincoln:-Computer-equipment-and-supplies./2FUZ9F8G45
To respond to this opportunity, please click here:
https://neupc.delta-esourcing.com/respond/2FUZ9F8G45
GO Reference: GO-2025211-PRO-29386722
six.4) Procedures for review
six.4.1) Review body
University of Lincoln
Riseholme Park, Riseholme
Lincoln
LN2 2LG
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The contracting authority will incorporate a minimum of 10 calendar days standstill period following electronic notification (minimum of 15 calendar days for any other means of communication) to applicants of the award decision.
This notification will provide the information that tenderers are legally entitled to regarding the award decision. The standstill period provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).