Section one: Contracting authority
one.1) Name and addresses
Forestry and Land Scotland
Great Glen House, Leachkin Road
Inverness
IV3 8NW
Procurement@forestryandland.gov.scot
Telephone
+44 3000676000
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
http://www.forestryandland.gov.scot
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30371
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Environment
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
eFinancials Software Hosting
Reference number
C0238
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
The contract is for provision of hosting to enable the upgrade of FLS' eFinancials software.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £206,000
two.2) Description
two.2.2) Additional CPV code(s)
- 72260000 - Software-related services
- 72250000 - System and support services
- 72251000 - Disaster recovery services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
FLS has made a decision to upgrade a current version of finance software due to the risk of being out of support. As the current server and associated infrastructure does not have the capacity to support this, an upgrade to the infrastructure is required.
Not responding to the required hosting change would result in the organisation's eFinancials system falling out of support, which carries a high risk of inability to deal with system failure and to maintain adequate system security.
FLS therefore awarded this contract for the provision of hosting services without competition to the current supplier of the software.
The current contract for software upgrade is timebound
and having to establish a contract for hosting through a different route to market would add significant time and resource, and put the organisation in a breach of the existing contract due to the breach of timescales. It would also introduce further risks to FLS due to the delay in upgrading.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
The current contract for software upgrade is timebound and having to establish a contract for hosting through a different route to market would add significant time and resource, and put the organisation in a breach of the existing contract due to the breach of timescales. It would also introduce further risks to FLS due to the delay in upgrading.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-001611
Section five. Award of contract
Contract No
C0238
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
14 January 2022
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Advanced Business Software & Solutions Ltd
Ditton Park, Riding Court Road
Datchet
SL3 9LL
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £206,000
Section six. Complementary information
six.3) Additional information
(SC Ref:683850)
six.4) Procedures for review
six.4.1) Review body
The Inverness Justice Centre
Longman Road
Inverness
IV1 1AH
Telephone
+44 1463230782
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014 , may bring proceedings in the Sheriff Court or the Court of Session.
Court of Session
Parliament House
Parliament Square
Edinburgh
EH1 1RQ
0131 225 2595