Section one: Contracting authority
one.1) Name and addresses
Oldham Council
Civic Centre, West Street
Oldham
OL1 1QJ
Contact
Ms Emma Wall
Telephone
+44 123456
Country
United Kingdom
NUTS code
UKD3 - Greater Manchester
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
For the Provision of Supply and Maintenance of Steel Wheeled Bins
Reference number
DN530160
two.1.2) Main CPV code
- 34000000 - Transport equipment and auxiliary products to transportation
two.1.3) Type of contract
Supplies
two.1.4) Short description
Oldham Council requires a Contractor to provide a provision for the supply, maintenance, refurbishment and repair including spare parts of steel wheeled bins. Any supplier that cannot deliver all of these requirements will be discounted in their evaluation. The estimated approximate volume of repair and maintenance is 200 bins per annum and volume of new bins is also approx 200
• 100 x new 1100-litre bins pa
• 50 x new 770-litre bins pa
• 150 x refurbed 1100-litre bins pa
• 50 x refurbed 770-litre bins pa
two.1.5) Estimated total value
Value excluding VAT: £200,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKD3 - Greater Manchester
two.2.4) Description of the procurement
Oldham Council requires a Contractor to provide a provision for the supply, maintenance, refurbishment and repair including spare parts of steel wheeled bins. Any supplier that cannot deliver all of these requirements will be discounted in their evaluation. The estimated approximate volume of repair and maintenance is 200 bins per annum and volume of new bins is also approx 200
• 100 x new 1100-litre bins pa
• 50 x new 770-litre bins pa
• 150 x refurbed 1100-litre bins pa
• 50 x refurbed 770-litre bins pa
Further information on the required service can be found in the tender documents which will
be published on the e-procurement portal "The Chest" (www.the-chest.org.uk).
two.2.5) Award criteria
Quality criterion - Name: Technical Quality / Weighting: 35%
Quality criterion - Name: Social Value / Weighting: 10%
Price - Weighting: 55%
two.2.6) Estimated value
Value excluding VAT: £200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The initial contract period is for 3 years (36months) however an optional 1 year (12 months)
extension has been included. The take up on the optional extension will be at the discretion
of Oldham Council.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
This section outlines the type and quantity of information the Council will expect from the successful Tenderer quarterly, following contract award and implementation. The data must be submitted on quarterly dates agreed with the Council. As the Council’s information management systems evolve, information management and KPI requirements may change and the Contractor will be required to amend their systems and information submissions accordingly.
Failure to provide KPI information on time will result in your company failing to comply with your contractual agreement. The Council may publish KPI information on its intranet site for the purpose of demonstrating effective Contractor management and value for money. The Council may require the Tenderer’s company to have its KPI figures audited for legitimacy and contract analysis.
The Council requires the Contractor to report on the following elements as a minimum (quarterly unless otherwise stated):
• Timescales for delivery of new bins to be within 6 weeks of order
• Timescales for bin refurbishment to be within 4 weeks from collection to return
• Invoices to be received within 30-days of any new/refurbed bins being delivered
• Social Value will be monitored via The Social Value Portal:
The Tenderer’s Social Value proposal is a contractual commitment for the successful Tenderer to deliver on behalf of the Council. Performance/delivery progress against the commitments made by the successful Tenderer will be monitored by the Council and the Social Value Portal. This will require the successful Tenderer to upload periodic progress information via the Portal to produce periodic reports. Measuring and reporting on Social Value is a developing field, and Oldham Council recognises that flexibility and a collaborative approach are required. A key requirement is the willingness of the successful Contractor to work openly and transparently with the Council whilst bearing in mind that the overall value of Social Value commitments made must be delivered.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
7 April 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
7 April 2021
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
Oldham Council
West Street
Oldham
OL1 1XJ
Country
United Kingdom