- Scope of the procurement
- Lot 1. Jenbacher Engine - Planned & reactive maintenance & parts
- Lot 2. MWM Engine - Planned & Reactive maintenance, Parts, & Technical Support
- Lot 3. Cummins Engine - Planned & reactive maintenance & parts
- Lot 4. Caterpillar & MAN Engines - Planned & Reactive Maintenance and parts
- Lot 5. Turbo Chargers (R&M and Spares)
- Lot 6. Heat Exchangers (R&M inc. cleaning, Spares & replacement)
- Lot 7. CHP Ancillary Parts - Starter Motors, Batteries and Actuators
- Lot 8. Gas Filtration (Parts, Service, gas analysis
- Lot 9. Alternators (R&M and Spares)
Section one: Contracting entity
one.1) Name and addresses
THAMES WATER UTILITIES LIMITED
Reading
RG1 8DB
Contact
Thames Water
procurement.support.centre@thameswater.co.uk
Country
United Kingdom
NUTS code
UKJ11 - Berkshire
Internet address(es)
Main address
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://www.thameswater.co.uk/procurement
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.thameswater.co.uk/procurement
one.6) Main activity
Water
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CHP Engine and Ancillary Maintenance
Reference number
FA1663
two.1.2) Main CPV code
- 50530000 - Repair and maintenance services of machinery
two.1.3) Type of contract
Services
two.1.4) Short description
Thames Water Utilities Limited intends to award a number of agreements for the repair and maintenance (R&M) and supply of parts & spares for CHP engines and ancillary equipment used on Waste Treatment sites.
We currently have 44 CHP engines across 23 waste water sites that require both planned and reactive maintenance.
There are nine lots being offered;
Lot 1 - Jenbacher Engine - Planned & reactive maintenance & parts
Lot 2 - MWM Engine - Planned & Reactive maintenance, Parts, & Technical Support
Lot 3 - Cummins Engine - Planned & reactive maintenance & parts
Lot 4 - Caterpillar & MAN Engines - Planned & Reactive Maintenance and parts
Lot 5 - Turbo Chargers - Supply, R&M and Spares
Lot 6 - Heat Exchangers - Supply, R&M inc. cleaning, Spares & replacement
Lot 7 - CHP Ancillary Parts - Supply, Starter Motors, Batteries and Actuators
Lot 8 - Gas Filtration - Supply, Parts, Service, gas analysis
Lot 9 - Alternators - Supply, R&M and Spares
two.1.5) Estimated total value
Value excluding VAT: £44,800,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 9
two.2) Description
two.2.1) Title
Jenbacher Engine - Planned & reactive maintenance & parts
Lot No
1
two.2.2) Additional CPV code(s)
- 34312000 - Engine parts
- 45259100 - Wastewater-plant repair and maintenance work
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKI - London
- UKJ - South East (England)
Main site or place of performance
Whole of Thames Water Region
two.2.4) Description of the procurement
Repair and maintenance services of Jenbacher CHP Engines - Planned & Reactive maintenance, supply of Parts, across the Thames Water region. Thames Water currently have 12 Jenbacher engines across our waste sites. Planned servicing will be specified around current formalised maintenance tasks. Supply of engines spares and parts for Jenbacher Engines across the Thames Water region. We are looking for bidders to be able to offer us parts from different procurement routes: OEM parts & equivalent universal parts that can meet the functional specification of their OEM parts. This lot will be awarded to a single supplier.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £4,800,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
96
This contract is subject to renewal
Yes
Description of renewals
Any agreement awarded would be for an initial duration of 4 years, with options to extend annually up to a maximum overall term of 8 years.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Any agreement awarded would be for an initial duration of 4 years, with options to extend annually up to a maximum overall term of 8 years.
two.2) Description
two.2.1) Title
MWM Engine - Planned & Reactive maintenance, Parts, & Technical Support
Lot No
2
two.2.2) Additional CPV code(s)
- 34312000 - Engine parts
- 45259100 - Wastewater-plant repair and maintenance work
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKI - London
- UKJ - South East (England)
Main site or place of performance
Whole of Thames Water Region
two.2.4) Description of the procurement
Repair and maintenance services of MWM CHP Engines - Planned & Reactive maintenance, supply of Parts, & Technical Support across the Thames Water region. Thames water currently have 24 MWM engines across our waste sites. Planned servicing will be specified around current formalised maintenance tasks. Supply of engines spares and parts for MWM Engines across the Thames Water region. We are looking for bidders to be able to offer us parts from different procurement routes: OEM parts & equivalent universal parts that can meet the functional specification of their OEM parts. Thames will also require telephone & on-site support as part of this procurement. We will award to multiple suppliers with direct award for estimated spend under £15,000 and emergency work and mini competitions undertaken for all other works between all awarded suppliers. We expect to award up to 5 suppliers.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £24,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
96
This contract is subject to renewal
Yes
Description of renewals
Any agreement awarded would be for an initial duration of 4 years, with options to extend annually up to a maximum overall term of 8 year
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 7
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Any agreement awarded would be for an initial duration of 4 years, with options to extend annually up to a maximum overall term of 8 years
two.2) Description
two.2.1) Title
Cummins Engine - Planned & reactive maintenance & parts
Lot No
3
two.2.2) Additional CPV code(s)
- 34312000 - Engine parts
- 45259100 - Wastewater-plant repair and maintenance work
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKI - London
- UKJ - South East (England)
Main site or place of performance
Whole of Thames Water Region
two.2.4) Description of the procurement
Repair and maintenance services of Cummins Engine - Planned & reactive maintenance & supply of parts across the Thames Water region. Thames water currently have 3 Cummins engines across our waste sites. Planned servicing will be specified around current formalised maintenance tasks. Supply of engines spares and parts for Cummins Engines in the Thames Water region. We are looking for bidders to be able to offer us parts from different procurement routes: OEM parts & equivalent universal parts that can meet the functional specification of their OEM parts. This lot will be awarded to a sole supplier
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £3,200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
96
This contract is subject to renewal
Yes
Description of renewals
Any agreement awarded would be for an initial duration of 4 years, with options to extend annually up to a maximum overall term of 8 years
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Any agreement awarded would be for an initial duration of 4 years, with options to extend annually up to a maximum overall term of 8 years
two.2) Description
two.2.1) Title
Caterpillar & MAN Engines - Planned & Reactive Maintenance and parts
Lot No
4
two.2.2) Additional CPV code(s)
- 34312000 - Engine parts
- 45259100 - Wastewater-plant repair and maintenance work
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKI - London
- UKJ - South East (England)
Main site or place of performance
Whole of Thames Water Region
two.2.4) Description of the procurement
Repair and maintenance services of Caterpillar & MAN Engines - Planned & Reactive Maintenance and supply of parts across the Thames Water region. Thames water currently have 5 Caterpillar & MAN engines across our waste sites. Planned servicing will be specified around current formalised maintenance tasks. Supply of engines spares and parts for Caterpillar & MAN Engines in the Thames Water region. We are looking for bidders to be able to offer us parts from different procurement routes: OEM parts & equivalent universal parts that can meet the functional specification of their OEM parts. This lot will be awarded to a sole supplier.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,400,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
96
This contract is subject to renewal
Yes
Description of renewals
Any agreement awarded would be for an initial duration of 4 years, with options to extend annually up to a maximum overall term of 8 years
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Any agreement awarded would be for an initial duration of 4 years, with options to extend annually up to a maximum overall term of 8 years
two.2) Description
two.2.1) Title
Turbo Chargers (R&M and Spares)
Lot No
5
two.2.2) Additional CPV code(s)
- 34312000 - Engine parts
- 45259100 - Wastewater-plant repair and maintenance work
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKI - London
- UKJ - South East (England)
Main site or place of performance
Whole of Thames Water Region
two.2.4) Description of the procurement
Supply, repair and maintenance services of Turbo Chargers including parts/spares across the Thames Water region. We are looking for bidders to be able to offer us parts from different procurement routes: OEM parts & universal parts that can meet the functional specification of their OEM parts. We will award to multiple suppliers where, if spend is under £10K or it is an emergency requirement (due to reactive nature of the work), one supplier will be appointed by direct award for the whole Thames Water estate. We will award to multiple suppliers with direct award for estimated spend under £10,000 and emergency work and mini competitions undertaken for all other works between all awarded suppliers. We are expecting to award to up to 3 suppliers.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,600,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
96
This contract is subject to renewal
Yes
Description of renewals
Any agreement awarded would be for an initial duration of 4 years, with options to extend annually up to a maximum overall term of 8 years.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Any agreement awarded would be for an initial duration of 4 years, with options to extend annually up to a maximum overall term of 8 years.
two.2) Description
two.2.1) Title
Heat Exchangers (R&M inc. cleaning, Spares & replacement)
Lot No
6
two.2.2) Additional CPV code(s)
- 45259100 - Wastewater-plant repair and maintenance work
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKI - London
- UKJ - South East (England)
Main site or place of performance
Whole of Thames Water Region
two.2.4) Description of the procurement
Supply, repair and maintenance services of Heat Exchangers (R&M inc. cleaning, Spares & replacement) across the Thames Water region. We are looking for bidders to be able to offer us parts from different procurement routes: OEM parts & universal parts that can meet the functional specification of their OEM parts. The main types of Heat exchangers Thames currently are sourcing are plate, Shell & Tube, Spiral and Radiator/Dry air. We will award to multiple suppliers with direct award for estimated spend under £15,000 and emergency work and mini competitions undertaken for all other works between all awarded suppliers. We are expecting to award up to 3 suppliers.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £4,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
96
This contract is subject to renewal
Yes
Description of renewals
Any agreement awarded would be for an initial duration of 4 years, with options to extend annually up to a maximum overall term of 8 years.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Any agreement awarded would be for an initial duration of 4 years, with options to extend annually up to a maximum overall term of 8 years
two.2) Description
two.2.1) Title
CHP Ancillary Parts - Starter Motors, Batteries and Actuators
Lot No
7
two.2.2) Additional CPV code(s)
- 34312000 - Engine parts
- 45259100 - Wastewater-plant repair and maintenance work
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKI - London
- UKJ - South East (England)
Main site or place of performance
Whole of the Thames Water Region
two.2.4) Description of the procurement
Supply, repair and maintenance services of CHP Ancillary Parts - Starter Motors, Batteries and Actuators
across the Thames Water region. We are looking for bidders to be able to offer us parts from different procurement routes: OEM parts & universal parts that can meet the functional specification of their OEM parts. The main types of battery we use are Optima and Odyssey Lucas. The main types of Actuators we use are Heinzemann, Siemens and ARI-Armaturen Control Valves. The main starter motors we use are Bosch, Mahle, American Delco and Nikko. We will award to multiple suppliers with direct award for estimated spend under £5,000 and emergency work and mini competitions undertaken for all other works between all awarded suppliers. We are expecting to award up to 5 suppliers.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £800,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
96
This contract is subject to renewal
Yes
Description of renewals
Any agreement awarded would be for an initial duration of 4 years, with options to extend annually up to a maximum overall term of 8 years
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 8
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Any agreement awarded would be for an initial duration of 4 years, with options to extend annually up to a maximum overall term of 8 years
two.2) Description
two.2.1) Title
Gas Filtration (Parts, Service, gas analysis
Lot No
8
two.2.2) Additional CPV code(s)
- 34312000 - Engine parts
- 45259100 - Wastewater-plant repair and maintenance work
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKI - London
- UKJ - South East (England)
Main site or place of performance
Whole of the Thames Water Region
two.2.4) Description of the procurement
Supply, repair and maintenance services Gas Filtration (Parts, Service, gas analysis) across the Thames Water region. We are looking for bidders to be able to offer us parts from different procurement routes: OEM parts & universal parts that can meet the functional specification of their OEM parts. The technologies that we currently utilise are activated carbon and PPTek. We will award to multiple suppliers with direct award for estimated spend under £10,000 and emergency work and mini competitions undertaken for all other works between all awarded suppliers. We are expecting to award up to 5 suppliers.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £3,200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
96
This contract is subject to renewal
Yes
Description of renewals
Any agreement awarded would be for an initial duration of 4 years, with options to extend annually up to a maximum overall term of 8 years
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 8
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Any agreement awarded would be for an initial duration of 4 years, with options to extend annually up to a maximum overall term of 8 years
two.2) Description
two.2.1) Title
Alternators (R&M and Spares)
Lot No
9
two.2.2) Additional CPV code(s)
- 34312000 - Engine parts
- 45259100 - Wastewater-plant repair and maintenance work
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKI - London
- UKJ - South East (England)
Main site or place of performance
Whole of the Thames Water Region
two.2.4) Description of the procurement
Supply, repair and maintenance services Alternators (R&M and Spares) across the Thames Water region. We are looking for bidders to be able to offer us parts from different procurement routes: OEM parts & universal parts that can meet the functional specification of their OEM parts. The main types of alternator that are currently being used are Marelli Motori, AVK, Stamford and Leroy Somer. We will award all orders using mini competition with up to 3 suppliers.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £800,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
96
This contract is subject to renewal
Yes
Description of renewals
Any agreement awarded would be for an initial duration of 4 years, with options to extend annually up to a maximum overall term of 8 years
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Any agreement awarded would be for an initial duration of 4 years, with options to extend annually up to a maximum overall term of 8 years
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As detailed in the PQQ
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.1.4) Objective rules and criteria for participation
List and brief description of rules and criteria
As detailed in the PQQ
three.1.6) Deposits and guarantees required
Bonds and/or parent company guarantees of performance and financial standing may be required
three.1.7) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them
As detailed in the ITN
three.1.8) Legal form to be taken by the group of economic operators to whom the contract is to be awarded
Consortia may be required to form a legal entity prior to any award
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure with prior call for competition
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 10
four.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
14 March 2022
Local time
12:00pm
Changed to:
Date
28 March 2022
Local time
12:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Between 4 and 8 years
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
All suppliers who wish to respond to this notice must request a pre-qualification questionnaire (PQQ) by using the link in Section I.3) of this notice, i.e. https://www.thameswater.co.uk/procurement
All applicants will receive an email from procurement.support.centre@thameswater.co.uk containing their log on details into our Smartsource Portal in order to access the PQQ documents.
If the project requires it you will receive an additional and separate survey to complete for Data Protection.
Note that your client may be Thames Water Utilities Limited or another company within the Kemble Water group structure.
six.4) Procedures for review
six.4.1) Review body
Thames Water Utilities Ltd
Reading
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Thames Water Utilities Ltd will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Utilities Contracts Regulations 2016 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).