Section one: Contracting authority
one.1) Name and addresses
Comhairle nan Eilean Siar
Council Offices, Sandwick Road
Stornoway
HS1 2BW
Telephone
+44 1851600501
Country
United Kingdom
NUTS code
UKM64 - Na h-Eileanan Siar (Western Isles)
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00262
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local Agency/Office
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Roads and Streetlighting Maintenance Framework
two.1.2) Main CPV code
- 50230000 - Repair, maintenance and associated services related to roads and other equipment
two.1.3) Type of contract
Services
two.1.4) Short description
The provision of Roads and Streetlighting Reactive Repairs and Planned Works within a Framework Agreement with 4 geographical Lots.
The requirements are categorised as follows:
-Reactive and Low Value Works (Not exceeding GBP 3,500)
-Reactive and Planned Work (Over GBP 3,500 and up to GBP 50,000)
two.1.5) Estimated total value
Value excluding VAT: £2,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Roads and Streetlighting Maintenance Lewis
Lot No
1
two.2.2) Additional CPV code(s)
- 50200000 - Repair, maintenance and associated services related to aircraft, railways, roads and marine equipment
two.2.3) Place of performance
NUTS codes
- UKM64 - Na h-Eileanan Siar (Western Isles)
Main site or place of performance
Lewis
two.2.4) Description of the procurement
The requirement is for the provision of Roads and Reactive Repairs and Planned Works within a Framework agreement.
The requirements are categorised as follows:
- Reactive and Low Value Works (Not exceeding GBP 3,500)
- Reactive and Planned Work (Over GBP 3,500 and up to GBP 50,000)
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Roads and Streetlighting Maintenance Harris
Lot No
2
two.2.2) Additional CPV code(s)
- 50230000 - Repair, maintenance and associated services related to roads and other equipment
two.2.3) Place of performance
NUTS codes
- UKM64 - Na h-Eileanan Siar (Western Isles)
Main site or place of performance
Harris
two.2.4) Description of the procurement
The requirement is for the provision of Roads and Streetlighting Reactive Repairs and Planned Works within a Framework. The requirements are categorised as follows:
- Reactive and Low Value Works (Not exceeding GBP 3,500)
- Reactive and Planned Work (Over GBP 3,500 and up to GBP 50,000)
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Roads and Streetlighting Maintenance Uists
Lot No
3
two.2.2) Additional CPV code(s)
- 50230000 - Repair, maintenance and associated services related to roads and other equipment
two.2.3) Place of performance
NUTS codes
- UKM64 - Na h-Eileanan Siar (Western Isles)
Main site or place of performance
Uists
two.2.4) Description of the procurement
The requirement is for the provision of Roads and Streetlighting Reactive Repairs and Planned Works within a Framework. The requirements are categorised as follows:
- Reactive and Low Value Works (Not exceeding GBP 3,500)
- Reactive and Planned Work (Over GBP 3,500 and up to GBP 50,000)
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Roads and Streetlighting Maintenance Barra
Lot No
4
two.2.2) Additional CPV code(s)
- 50230000 - Repair, maintenance and associated services related to roads and other equipment
two.2.3) Place of performance
NUTS codes
- UKM64 - Na h-Eileanan Siar (Western Isles)
Main site or place of performance
Barra
two.2.4) Description of the procurement
The requirement is for the provision of Roads and Streetlighting Reactive Repairs and Planned Works within a Framework. The requirements are categorised as follows:
- Reactive and Low Value Works (Not exceeding GBP 3,500)
- Reactive and Planned Work (Over GBP 3,500 and up to GBP 50,000)
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Please see tender documentation on PCS-Tender
three.1.2) Economic and financial standing
List and brief description of selection criteria
You must have or confirm you will obtain prior to award of contract:
Public liability insurance for GBP 5m
Employers liability insurance for minimum GBP 5m
Minimum level(s) of standards possibly required
Public liability insurance for GBP 5m
Employers liability insurance for minimum GBP 5m
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 251-634236
four.2.2) Time limit for receipt of tenders or requests to participate
Date
15 March 2023
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
15 March 2023
Local time
2:00pm
Place
PCS-Tender
Information about authorised persons and opening procedure
Procurement via PCS-Tender
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: October 2024
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Please refer to the tender documents on on PCS-Tender for further information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 23467.
Contractors are tendering for a place on a Framework and no work is guaranteed.
Community Benefits will be included on larger contracts on a case by case basis within the Framework where applicable.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 23467. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:
Contractors are tendering for a place on a Framework and no work is guaranteed.
The Contracting Authority does not intend to include any community benefit requirements in this contract for the following reason:
Contractors are tendering for a place on a Framework and no work is guaranteed.
Community Benefits will be included on larger contracts on a case by case basis within the Framework where applicable.
(SC Ref:721613)
six.4) Procedures for review
six.4.1) Review body
Stornoway Sheriff Court
9 Lewis Street
Stornoway
HS1 2JF
Telephone
+44 1851702231
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
This authority will incorporate a minimum of 10 calendar days standstill period at the point where the intention to award the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. If an appeal regarding the award of contract has not been successfully resolved the Public Contracts (Scotland) Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rule to take action in the Sheriff Court or Court of Session. Any such action must be brought promptly (generally within 30 days from when the tenderer knew, or ought to have known, that there were grounds for challenge).