Section one: Contracting authority
one.1) Name and addresses
Community Academies Trust
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Tamworth
enquiries@communityacademiestrust.org
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
www.communityacademiestrust.org
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.in-tendhost.co.uk/educationportal/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CAT Financial Management System
Reference number
CAT0001
two.1.2) Main CPV code
- 48442000 - Financial systems software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
Community Academies Trust (the Trust) wishes to enter into a contract with a Supplier or Suppliers to supply, implement and support a Financial Management System (FMS), for use by the Trust and all of its current and future Academies. The trust considers that a successful FMS is made up of 3 integrated and inter-dependant parts:1. A purchase order processing (POP) system to raise orders and potentially post invoices2. A finance system (FS) to record and report on financial transactions3. Budget planning software (BPS) to allow the trust to monitor performance against budget and model future years budget scenarios.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Purchase Order Processing (POP)
Lot No
1
two.2.2) Additional CPV code(s)
- 48442000 - Financial systems software package
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Community Academies Trust (the Trust) wishes to enter into a contract with a Supplier or Suppliers to supply, implement and support a Financial Management System (FMS), for use by the Trust and all of its current and future Academies. The trust considers that a successful FMS is made up of 3 integrated and inter-dependant parts:1. A purchase order processing (POP) system to raise orders and potentially post invoices2. A finance system (FS) to record and report on financial transactions3. Budget planning software (BPS) to allow the trust to monitor performance against budget and model future years budget scenarios.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
9 May 2022
End date
31 August 2032
This contract is subject to renewal
Yes
Description of renewals
The maximum contract duration will be ten and a half (10.5) years. The initial term of the Contract shall be for a period of 5.5 years with an option of up to one 3-year extension and one further 2-year extensions, making a maximum contract duration of ten and a half (10.5) years including extensions
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Finance System
Lot No
2
two.2.2) Additional CPV code(s)
- 48442000 - Financial systems software package
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Community Academies Trust (the Trust) wishes to enter into a contract with a Supplier or Suppliers to supply, implement and support a Financial Management System (FMS), for use by the Trust and all of its current and future Academies. The trust considers that a successful FMS is made up of 3 integrated and inter-dependant parts:1. A purchase order processing (POP) system to raise orders and potentially post invoices2. A finance system (FS) to record and report on financial transactions3. Budget planning software (BPS) to allow the trust to monitor performance against budget and model future years budget scenarios.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
9 May 2022
End date
31 August 2032
This contract is subject to renewal
Yes
Description of renewals
The maximum contract duration will be ten and a half (10.5) years. The initial term of the Contract shall be for a period of 5.5 years with an option of up to one 3-year extension and one further 2-year extensions
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Budget Planning Software(BPS)
Lot No
3
two.2.2) Additional CPV code(s)
- 48442000 - Financial systems software package
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Community Academies Trust (the Trust) wishes to enter into a contract with a Supplier or Suppliers to supply, implement and support a Financial Management System (FMS), for use by the Trust and all of its current and future Academies. The trust considers that a successful FMS is made up of 3 integrated and inter-dependant parts:1. A purchase order processing (POP) system to raise orders and potentially post invoices2. A finance system (FS) to record and report on financial transactions3. Budget planning software (BPS) to allow the trust to monitor performance against budget and model future years budget scenarios.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
9 May 2022
End date
31 August 2032
This contract is subject to renewal
Yes
Description of renewals
The maximum contract duration will be ten and a half (10.5) years. The initial term of the Contract shall be for a period of 5.5 years with an option of up to one 3-year extension and one further 2-year extensions, making a maximum contract duration of ten and a half (10.5) years including extensions
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
11 March 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 29 April 2022
four.2.7) Conditions for opening of tenders
Date
11 March 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Community Academies Trust
Tamworth
Country
United Kingdom