Section one: Contracting authority
one.1) Name and addresses
Historic Environment Scotland
Longmore House, Salisbury Place
Edinburgh
EH9 1SH
Contact
Fiona Fretwell
Telephone
+44 1316688866
Fax
+44 1316688877
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
http://historicenvironment.scot
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00164
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
National or federal Agency/Office
one.5) Main activity
Other activity
Built Environment, Heritage and Tourism
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
High Level Historic Fabric Survey & Associated Services
Reference number
HES/C/4195
two.1.2) Main CPV code
- 71315400 - Building-inspection services
two.1.3) Type of contract
Services
two.1.4) Short description
HES requires provision of a hire of steeplejacks and rope access service to cover our national estate across Scotland. Masonry checks should be Tactile (hands on). Any areas where masonry appears loose or in danger of falling should then be highlighted to an inspector on the ground and time aloud for photographs to be taken. If any areas are found to be in immediate danger of falling then it should be brought to the attention of the Deputy Lead for that Site, prior to any removal or works taking place.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 71315400 - Building-inspection services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
HES requires provision of a hire of steeplejacks and rope access service to cover our national estate across Scotland.The work will be on an “as required basis”. Normal working hours are deemed to be from 0800-1700 hours with the exclusion of a period of up to one hour for meals. The start period for meals may vary to suit individual sites and should be agreed with the Contract Manager. There may be emergency call outs as part of this contract and HES may also require additional works of a similar nature to be carried out by the successful supplier. Given the national importance of our built heritage, HES expect the supplier to treat the organisation as a priority when emergencies/incidents arise. We may require an incident response team to attend site at short notice (within 4 hours of initial call out) after adverse weather for example to inspect high level materials ensuring the monument is safe for staff and the public.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The contract may be extended by another 24 months after the initial period, following annual reviews.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
HES use Scotbis, an independent provider of business credit reports, to assess the financial standing of tenderers. The overall aim of this assessment is to ensure, as far as possible, that any potential Supplier will not have financial difficulties that endanger their ability to perform the Contract. If financial information cannot be gained from that source Historic Environment Scotland will request that you provide full audited accounts for the last full financial year. If Suppliers cannot provide any of the assurances as detailed above, and it is determined by HES that your financial strength is not adequate, then your company may not pass the financial evaluation. If you can provide the assurances as detailed above, HES may explore these options with you before determining whether your company can be taken forward in this procurement exercise. Bank details may also be sought to support the above
Minimum level(s) of standards possibly required
Employers (compulsory) Liability Insurance - GDP 5 million
Public Liability Insurance - GDP 5 million
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
20 March 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
20 March 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: If the extensions are used then this will be relet in 2027
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Suppliers are asked to ensure their response is submitted before the closing date and time as HES will not accept late tenders. You should also highlight any issues with the terms and conditions in your response as HES will not sign up to supplier's terms or negotiate at point of award or post contract award.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=722593.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Suppliers are expected to offer community benefits as part of the service provision, this can be in form of work placements, engaging with SME's, local employment opportunities or other social value engagements. Suppliers are also expected to state how they will demonstrate any benefits are delivered.
(SC Ref:722593)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=722593
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court and Justice of Peace Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom