Section one: Contracting authority/entity
one.1) Name and addresses
Great Western Hospitals NHS Foundation Trust
Marlborough Road
Swindon
SN3 6BB
Contact
Debbie Parin
Country
United Kingdom
NUTS code
UKK14 - Swindon
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Contract for the provision of pathology diagnostic testing and reporting
two.1.2) Main CPV code
- 85111800 - Pathology services
two.1.3) Type of contract
Services
two.1.4) Short description
A contract for the provision of pathology diagnostic testing and reporting services for a period of one year, with an option to extend for a further period of one year.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,320,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ32 - Southampton
Main site or place of performance
University Hospital Southampton NHS Foundation Trust
Tremona Road
Southampton
SO16 6YD
two.2.4) Description of the procurement
A direct award to UHS for the supply of pathology diagnostic testing and reporting services
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Great Western Hospitals NHS Foundation Trust (GWH) intends to award a contract under Regulation 32(2)(b)(ii), to University Hospital Southampton NHS Foundation Trust (UHS) in respect of pathology referral testing and reporting, for a period of one year, with an option to extend for a further period of one year. This to maintain a continuation of service delivery, until the requirement is transitioned into the South 4 Pathology Partnership Trust (S4PP) network. This will be undertaken on completion of the network’s LIMs IT integration project, which has experienced delay during implementation but is now scheduled to “GoLive” in April 2024. UHS is the incumbent supplier and the new contract, whilst transition to S4PP is ongoing, will ensure that the current service is maintained until the described period of transition is complete, without potential risk to patient care and accumulating both cost and resource pressures. To engage another supplier for a temporary arrangement of this nature may result in the following:
• A detrimental effect on patient care. Laboratory users in GWH will lose the continuity of analysis of tests being performed by the same laboratory. A shift in reference ranges (depending on the analytical platform used) may result in laboratory users having to allow for a change in analytical references when interpreting results, adding a layer of variation and complication in a series of their patient results.
• IT system set-up. GWH relies on NPEX to send samples and receive reports back electronically. A temporary connection would need to be established with a new provider, resulting in the need for both IT and laboratory additional resource and subsequent cost. If manual (typed) reporting is required during set-up, additional staff will need to be recruited while an IT connection is established.
• Documents within the laboratory will need to be re-written to incorporate a new supplier, which will require additional resource.
• Packaging and transport will need reviewing and changing to accommodate any new supplier. This will result in additional resource to conduct the review and potentially additional cost to purchase suitable packaging.
• Turnaround times (TATs) may vary while a new supplier is established. UHS TATs to GWH are both established and consistent, and users use this information to arrange subsequent clinics and consultations accordingly.
• As a result of a review of the elements outlined above, GWH considers that for technical reasons described above, awarding UHS is the only reasonable solution to as it mitigates the risk of a detrimental effect on the service and an accumulation of preventable cost and resource pressures.
GWH will observe a 10 day standstill period from the date of this notice before entering into a contract with UHS.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
10 February 2023
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
University Hospital Southampton NHS Foundation Trust
Trust Management Offices, Mailpoint 18, Southampton General Hospital, Tremona Road, Southampton
Southampton
SO16 6YD
Telephone
+44 2380777222
Country
United Kingdom
NUTS code
- UKJ32 - Southampton
Internet address
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £1,320,000
Total value of the contract/lot/concession: £1,320,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Salisbury Managed Procurement Services
Salisbury NHS Foundation Trust, Odstock Road
Salisbury
SP2 8BJ
Country
United Kingdom
Internet address
six.4.4) Service from which information about the review procedure may be obtained
Salisbury Managed Procurement Services
Salisbury NHS Foundation Trust, Odstock Road
Salisbury
SP2 8BJ
Country
United Kingdom