Section one: Contracting authority
one.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
Procurement Services, Cardiff and Vale University Local Health Board, Woodlands House, Maes-Y-Coed Road,
Cardiff
CF14 4HH
Contact
Lily Prance
Telephone
+44 2921500642
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
http://nwssp.nhs.wales/ourservices/procurement-services/
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Surveys of Emergency Lighting Systems
Reference number
CAV-OJEU-PROJECT55598
two.1.2) Main CPV code
- 45317000 - Other electrical installation work
two.1.3) Type of contract
Works
two.1.4) Short description
The NHS Wales Shared Services Partnership (NWSSP), hosted by Velindre NHS Trust are acting on behalf of Cardiff and Vale University Local Health Board who are seeking to award a contract for Surveys of Emergency Lighting Systems.
The Capital, Estates and Facilities Board require a company to complete surveys of emergency lighting systems.
The service contractor is required to develop the services into a fully co-ordinated fully functional and operational installation for all elements of the electrical services works listed below that are applicable to the particular scheme:
-Main and sub-main Distribution
-Distribution Boards
-UPS System
-IPS System
-General Lighting and emergency lighting
-Lighting Control system
-Small power system
-Fire alarm system
-Electrical supplies for mechanical services equipment
-Cable routing facilities
-Dado trunking system
-Patient call and alarm system
-Telephone and data network system containment
-Co-ordination of the electrical services system installation with the building, structure and other services installations
-Working drawings to demonstrate design development and co-ordination
-Testing and commissioning
-“As Installed” drawing and operation and maintenance manuals
-Client training and handover
-Health and safety design risk assessment and residual risks register
-Programme of works
Please see the attachments via eTenderWales for more information on this opportunity.
two.1.5) Estimated total value
Value excluding VAT: £425,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKL22 - Cardiff and Vale of Glamorgan
two.2.4) Description of the procurement
The NHS Wales Shared Services Partnership (NWSSP), hosted by Velindre NHS Trust are acting on behalf of Cardiff and Vale University Local Health Board who are seeking to award a contract for Surveys of Emergency Lighting Systems.
The Capital, Estates and Facilities Board require a company to complete surveys of emergency lighting systems.
The service contractor is required to develop the services into a fully co-ordinated fully functional and operational installation for all elements of the electrical services works listed below that are applicable to the particular scheme:
-Main and sub-main Distribution
-Distribution Boards
-UPS System
-IPS System
-General Lighting and emergency lighting
-Lighting Control system
-Small power system
-Fire alarm system
-Electrical supplies for mechanical services equipment
-Cable routing facilities
-Dado trunking system
-Patient call and alarm system
-Telephone and data network system containment
-Co-ordination of the electrical services system installation with the building, structure and other services installations
-Working drawings to demonstrate design development and co-ordination
-Testing and commissioning
-“As Installed” drawing and operation and maintenance manuals
-Client training and handover
-Health and safety design risk assessment and residual risks register
-Programme of works
Please see the attachments via eTenderWales for more information on this opportunity.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 July 2024
End date
30 January 2027
This contract is subject to renewal
Yes
Description of renewals
An option to extend for a further two years in yearly intervals at the sole discretion of the Health Board is included in the month duration above
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
11 March 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.7) Conditions for opening of tenders
Date
11 March 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Please note additional information on this procurement:
1. The Contracting Authority reserves the right to award the contract in whole, in part or annual the tendering process and not award any contract.
2. Bidders should note that they will be required to enter into terms and conditions of contract as set out in the ITT and that save for matters of clarification or consistency the Contracting Authority will not negotiate the terms.
3. The Contracting Authority will not accept completed ITT's after the stated closing date.
4. All documents to be priced (where applicable) in sterling and all payments made in sterling.
5. All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders.
6. Bidders wishing to participate should visit the Bravo e-tenderwales portal and access the ITT_108770.
7. Bidders should note that NHS Shared Services Partnership - Procurement Services is acting on behalf of Cardiff and Vale ULHB
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=138886
The Contracting Authority does not intend to include any community benefit requirements in this contract for the following reason:
N/A
(WA Ref:138886)
The buyer considers that this contract is suitable for consortia.
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
NHS Wales Shared Services Partnership on behalf of Cardiff and Vale University Local Health Board will allow a minimum 10 calendar day standstill period between notifying the award decision and awarding the contract. Unsuccessful tenderers and applicants are entitled to receive reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the tenderer/applicant was unsuccessful.
Should additional information be required it should be requested of the addressee in section I.1. Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits in accordance with the Public Contracts (Amendments) Regulations 2015.