Section one: Contracting authority
one.1) Name and addresses
Birmingham City Council
1 Victoria Square
Birmingham
B1 1BB
Contact
Commercial and Procurement Services
Fax
+44 1213037322
Country
United Kingdom
NUTS code
UKG31 - Birmingham
Internet address(es)
Main address
Buyer's address
www.in-tendhost.co.uk/birminghamcc
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.in-tendhost.co.uk/birminghamcc
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.in-tendhost.co.uk/birminghamcc
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Flexible Contracting Agreement for Externally Provided Day Opportunities
Reference number
P2286
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.1.4) Short description
The Council wishes to establish a Flexible Contracting Agreement for Externally Provided Day Opportunities. Day Opportunities, traditionally referred to as day centres, where the services are provided for people with care and support needs and their carers that take place, mainly, over daytime hours which provide vital support in two main ways:• They provide meaningful activities, including learning, stimulation and recreation, promoting independence, supporting the development of skills, preparing for access to employment, making friends and enjoying the company of others.• They provide valuable respite for unpaid carers. Day Opportunities support autistic people, those with a learning disability, physical disabilities, acquired brain injury, older adults including those with dementia, mental health and other assessed support needs.The Flexible Contracting Arrangement (FCA) is based on the principles of a Dynamic Purchasing System. The FCA will re-open on an ad hoc basis.
two.1.5) Estimated total value
Value excluding VAT: £56,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 85000000 - Health and social work services
- 85310000 - Social work services
- 85300000 - Social work and related services
two.2.3) Place of performance
NUTS codes
- UKG31 - Birmingham
two.2.4) Description of the procurement
• They provide meaningful activities, including learning, stimulation and recreation, promoting independence, supporting the development of skills, preparing for access to employment, making friends and enjoying the company of others.• They provide valuable respite for unpaid carers. Day Opportunities support autistic people, those with a learning disability, physical disabilities, acquired brain injury, older adults including those with dementia, mental health and other assessed support needs.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
With an option to extend for a further period of 2 years, subject to satisfactory performance and budgetary availability.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Further details will be provided in the tender documentation.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
4 April 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The Council wishes to establish a Flexible Contracting Agreement (FCA) via the Light Touch Regime in accordance with Regulation 34 of the Public Contracts Regulations 2015 (PCR 2015) and the Public Procurement (Amendments, Repeals and Revocations) Regulations 2016as set out in Schedule 3 of the Public Contracts Regulations 2015 (Annex A) (PCR 2015) in relation to Social, Health and Education services.The Flexible Contracting Arrangement (FCA) is based on the principles of a Dynamic Purchasing System. The FCA will re-open on an ad hoc basis as required; this will be at the Council’s discretion and based on citizen need and market provision. There will be an initial one-off re-opening of the FCA to allow for new applications as appropriate; this includes the opportunity for unsuccessful applicants to re-apply. The FCA will be for a period of 5 years commencing on 1 August 2025, with an option to extend for a further period of 2 years, subject to satisfactory performance and budgetary availability. The duration of the call off contracts will be based on the individual requirements i.e. care packages; citizens’ care may remain commissioned under these arrangements until such time as the call-off ends and provision will be made for this within the associated contract terms.The FCA is a two-stage process:• Stage 1 – Selection Stage – all Potential Suppliers must submit a Request To Participate and pass the criteria to be appointed to the FCA. The selection stage consists of qualification questions including mandatory and discretionary exclusion criteria (SQ - Selection Questionnaire webform) and quality assessment questions (the 002 Questionnaire and Appendices 3 and 4). All successful participants will be admitted to the FCA and the Stage 2 process will be followed as set out below.• Stage 2 – allocation of care packages: the care package prescriber; e.g. social worker will identify the potential provider(s) based on the client’s support needs and locality. Providers will be awarded the care package based on most appropriate to deliver and ‘user choice’. There is no competitive procurement process under the current process however this may be subject to change during the lifetime of the FCA.The RTP application process for the FCA is being issued using the Council’s e-tendering portal on Intend www.in-tendhost.co.uk/birminghamcc. All applications must be submitted via the appropriate portal Intend. Use of the e-tendering portal is free throughout the whole procurement process. The system is secure and access to RTPs will only be made available to those employees of the Council and/or their authorised advisors.Deadline for receipt of initial Selection Questionnaire is noon on 4th April 2025.
six.4) Procedures for review
six.4.1) Review body
High Court of Justice
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
N/A