Section one: Contracting authority/entity
one.1) Name and addresses
West Midlands Combined Authority
16 Summer Lane
Birmingham
B19 3SD
Contact
Bhupinder Singh Chadha
Telephone
+44 3453036760
Country
United Kingdom
Region code
UKG - West Midlands (England)
Internet address(es)
Main address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
West Midlands Net Zero Citizens Panel
two.1.2) Main CPV code
- 79411000 - General management consultancy services
two.1.3) Type of contract
Services
two.2) Description
two.2.1) Title
West Midlands Net Zero Citizens Panel
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement at the time of conclusion of the contract:
The purpose of the contract is for a citizens’ panel or assembly to support the WMCA and its partners to develop programmes and policies which will achieve the goals of our WM2041 Five Year Plan and which are co-designed and co-produced by the informed decisions of the panel.
Involve Foundation were appointed on 21/11/2022 and the contract is due to expire on 25/11/2024. To date, Involve have run an introductory session, to provide some initial training on climate change with the Greener Together Citizens’ Panel. They have also run specific sessions on air quality and retrofit, each running over two weekends during 2023.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
21 November 2022
End date
25 November 2024
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section five. Award of contract/concession
Contract No
03573-2021
Title
West Midlands Net Zero Citizens Panel
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
20 October 2022
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
The Involve Foundation
Oxford House
London
E2 6HG
Country
United Kingdom
NUTS code
- UKI - London
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £149,610
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 79411000 - General management consultancy services
seven.1.3) Place of performance
NUTS code
- UKG - West Midlands (England)
seven.1.4) Description of the procurement:
The WMCA has secured some additional funding (on 5th October 2023) from the Natural Environment Research Council to support the climate adaptation work programme. Part of this funding is to support four additional Greener Together Citizens’ Panel sessions during 2024. These will be for four full day in-person sessions and include-
• Workshop planning and design for 4 full day sessions March - June
• Workshop delivery (including facilitation and support staff)
• Payment of members’ honorariums (for full days) (30 x 4 x 100)
• Reporting (write up and analysis of session outputs)
• Venue and food costs (at the Studio - 2500 per day)
• Travel costs for panel members (around 30 per member)
• Accommodation costs for panel members (Assuming 5 people needing a hotel per session (possibly not needed)
• Travel and potential accommodation for facilitators (conservative estimate)
• Travel and accommodation for Involve lead staff and support staff
The sessions above will be for the continuation of work as specified in the original contract and no changes to the original scope will be made.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
End date
25 November 2024
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£149,610
seven.1.7) Name and address of the contractor/concessionaire
The Involve Foundation
Oxford House
London
E2 6HG
Country
United Kingdom
NUTS code
- UKI - London
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The WMCA has recently secured some extra funding (on 5th October 2023) from the Natural Environment Research Council to support the climate adaptation work programme. Part of this funding is to support four additional Greener Together Citizens’ Panel sessions during 2024. These will be for four full day in-person sessions and include-
• Workshop planning and design for 4 full day sessions March - June
• Workshop delivery (including facilitation and support staff)
• Payment of members’ honorariums (for full days) (30 x 4 x 100)
• Reporting (write up and analysis of session outputs)
• Venue and food costs (at the Studio - 2500 per day)
• Travel costs for panel members (around 30 per member)
• Accommodation costs for panel members (Assuming 5 people needing a hotel per session (possibly not needed)
• Travel and potential accommodation for facilitators (conservative estimate)
• Travel and accommodation for Involve lead staff and support staff
The sessions above will be for the continuation of work as specified in the original contract and no changes to the original scope will be made.
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
The Greener Together Citizens’ Panel was set up to be a long-term programme of work to engage a representative group of citizens to feed into the WMCA’s energy and environment work. The Panel was kicked off through funding awarded by the WMCA investment programme, but the plan was always to bring in additional funding to discuss particular topics as and when appropriate. The WMCA is currently developing its climate adaptation work, and the University of Birmingham was able to secure funding through the Natural Environment Research Council to support the Panel to do some citizen engagement on the plans.
WMCA needed the modification as result of receiving the unforeseen additional funding; the modification does not alter the overall nature of the original contract and the additional funding of £54,000 does not exceed 50% of the value of the original contract value of £149,610 (PCR Reg 72(1)(c)).
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £149,610
Total contract value after the modifications
Value excluding VAT: £203,610