Section one: Contracting authority
one.1) Name and addresses
Scottish Prison Service
Calton House, 5 Redheughs Rigg
Edinburgh
EH12 9HW
Telephone
+44 1313303596
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00384
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
National or federal Agency/Office
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
01814 Maintenance of Generators, Uninterruptible Power Suppliers and Fuel Cleaning Services for SPS
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
The Scottish Prison Service (SPS) requires a contract for the maintenance of generators, oil storage tanks and uninterruptible power supplies (UPS). This equipment is required to be fully tested and operate at maximum efficiency in the event of a loss of power within establishments. The contract will also cover fuel cleaning services to support the upkeep of generators across the SPS estate.
The core services are planned preventative and reactive/remedial maintenance of generators, oil storage tanks and UPS, as well as the provision of replacement parts. There is a variety of manufacturers represented in SPS’ current equipment profile.
A new national contract will act as the focal point for the statutory maintenance, inspection, testing and certification of equipment. This will ensure SPS continues to meet statutory compliance obligations in addition to the efficient and safe operation of the equipment to be maintained.
The contract will cover all 16 SPS sites: 13 directly managed prisons, a college (SPSC), central stores and an administrative headquarters at Calton House to support the operations of the prisons.
The contract will be split into the following lots:
Lot 1 – Maintenance of Standby Generators and Oil Storage Tanks; and
Lot 2 – Maintenance of Uninterrupted Power Supplies.
Any contract(s) awarded will be for an initial 3 years with an optional extension period of up to 3 years.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £378,000
two.2) Description
two.2.1) Title
Maintenance of Standby Generators and Oil Storage Tanks
Lot No
1
two.2.2) Additional CPV code(s)
- 31120000 - Generators
- 31161800 - Parts of gas generators
- 31161700 - Parts of steam generators
- 31160000 - Parts of electric motors, generators and transformers
- 50532300 - Repair and maintenance services of generators
- 51111200 - Installation services of generators
- 51111000 - Installation services of electric motors, generators and transformers
- 51131000 - Installation services of steam generators
- 09100000 - Fuels
- 44611410 - Oil-storage tanks
- 50000000 - Repair and maintenance services
- 50324200 - Preventive maintenance services
- 50531000 - Repair and maintenance services for non-electrical machinery
- 50530000 - Repair and maintenance services of machinery
- 50532000 - Repair and maintenance services of electrical machinery, apparatus and associated equipment
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 50800000 - Miscellaneous repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKM - SCOTLAND
Main site or place of performance
Nationwide across all 16 SPS sites
two.2.4) Description of the procurement
The SPS shall commence this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, an Invitation to Tender (ITT) including the European Single Procurement Document (ESPD) will be published by SPS and will be made available to bidders. Tender responses will then be evaluated by the SPS in accordance with the ITT.
two.2.5) Award criteria
Quality criterion - Name: Technical Criteria / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Maintenance of Uninterrupted Power Supplies
Lot No
2
two.2.2) Additional CPV code(s)
- 31154000 - Uninterruptible power supplies
- 30237280 - Power supply accessories
- 43830000 - Power tools
- 50000000 - Repair and maintenance services
- 50530000 - Repair and maintenance services of machinery
- 50532000 - Repair and maintenance services of electrical machinery, apparatus and associated equipment
- 50532300 - Repair and maintenance services of generators
- 50532400 - Repair and maintenance services of electrical distribution equipment
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 50324200 - Preventive maintenance services
two.2.3) Place of performance
NUTS codes
- UKM - SCOTLAND
two.2.4) Description of the procurement
The SPS shall commence this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, an Invitation to Tender (ITT) including the European Single Procurement Document (ESPD) will be published by SPS and will be made available to bidders. Tender responses will then be evaluated by the SPS in accordance with the ITT.
two.2.5) Award criteria
Quality criterion - Name: Technical Criteria / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 190-460133
Section five. Award of contract
Lot No
1
Title
Maintenance of Standby Generators and Oil Storage Tanks
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 March 2021
five.2.2) Information about tenders
Number of tenders received: 9
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Mitchell Diesel Limited
Fulwood Road South, Huthwaite Industrial Estate
Sutton-in-Ashfield
NG17 2JZ
Telephone
+44 7714523243
Country
United Kingdom
NUTS code
- UKF14 - Nottingham
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £232,000
Section five. Award of contract
Lot No
2
Title
Maintenance of Uninterrupted Power Supplies
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 March 2021
five.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Robert M Donaldson Ltd
The Harlands
Alloa
FK10 1TB
Telephone
+44 1259219362
Country
United Kingdom
NUTS code
- UK - UNITED KINGDOM
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £146,000
Section six. Complementary information
six.3) Additional information
(SC Ref:646545)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sherriff Court
27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom