Section one: Contracting authority
one.1) Name and addresses
Belfast City Council
9 Adelaide Street
Belfast
BT2 8DJ
Country
United Kingdom
Region code
UKN06 - Belfast
Internet address(es)
Main address
https://www.belfastcity.gov.uk/
Buyer's address
https://www.belfastcity.gov.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://e-sourcingni.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://e-sourcingni.bravosolution.co.uk/web/login.shtml
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://e-sourcingni.bravosolution.co.uk/web/login.shtml
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Kerbside collection and recycling service
Reference number
T2343
two.1.2) Main CPV code
- 90500000 - Refuse and waste related services
two.1.3) Type of contract
Services
two.1.4) Short description
This Tender has been issued by the Council in connection with a competitive procurement being conducted in accordance with the Regulations.
The Council invites Tenders from suitably qualified, licenced and experienced economic operators ‘Bidders’ for the collection of food waste and the kerbside-sorted collection, treatment and onward sale of dry recyclables, for approximately 58,000 households in the inner city, including an estimated 10,000 apartments.
The Tender sets out the information which is required by the Council to assess the suitability of Bidders' experience, organisational and financial standing to meet the ITT requirement. In addition to this, quality, social value, and pricing proposals will also be assessed before any contract award is made.
two.1.5) Estimated total value
Value excluding VAT: £19,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 90513000 - Non-hazardous refuse and waste treatment and disposal services
two.2.3) Place of performance
NUTS codes
- UKN06 - Belfast
Main site or place of performance
Belfast
two.2.4) Description of the procurement
The Service is for the kerbside collection and treatment services for recyclable materials.
The Contractor will provide a collection service for Type 2 Waste, which will be delivered to the Council’s nominated treatment facility, currently Natural World Products (Belfast). They will also provide a comprehensive collection, treatment and onward sale arrangements for a range of dry recyclable materials, which must include as a minimum at the commencement of the contract: paper; cardboard; metal tins and cans; plastic bottles, tubs, trays and pots; textiles; tetrapak®; glass bottles and jars and aluminium foil.
The Contract is initially for approximately 58,000 dwellings in the inner city (including an estimated 10,000 apartments), although this may vary over time and may extend to other parts of the city which are deemed suitable.
The Service will commence on 1st August 2024 ‘Service Commencement Date’ with a intended roll out of wheelie boxes and 180 litre residual bins to be phased into the Contract Area during Contract Years 2 and 3.
The Contract will be monitored to ensure that high quality services are provided and targets are achieved at all times.
The Council shall be responsible for promoting the service, educating customers and acting as first point of contact for Customer requests and complaints. The Council will administer all complaints and requests for service and liaise with the Contractor regarding resolution.
1.3.7 The Contractor is expected to provide all reasonable information to the Council, in relation to contamination and participation, in order to inform engagement and communication activities and maximise the quality and volume of materials captured.
The Contract will operate an equal revenue sharing scheme in relation to the sale of the dry recyclables.
Any changes to the Service, whether requested by the Council or the Contractor, will be negotiated and agreed via the Authorised Officer.
The Council wishes to ensure a high level of co-operation with the Contractor in order to jointly deliver the most effective Service possible.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £19,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The proposed contract will continue for an initial period of 5 years.
There is an option for extension up to a further 2 years
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Any values stipulated in this notice are not guaranteed.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-025942
four.2.2) Time limit for receipt of tenders or requests to participate
Date
11 March 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
11 March 2024
Local time
12:30pm
Place
via eSourcing NI
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
High Court of Justice in Northern Ireland
Royal Courts of Justice, Chichester Street
Belfast
BT1 3JF
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
High Court of Justice in Northern Ireland
Royal Courts of Justice, Chichester Street
Belfast
BT1 3JF
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Precise information on deadline(s) for review procedures: Any appeals should be promptly brought to the attention of Belfast City Council and will be dealt with in accordance with the requirements of the Public Contracts Regulations 2015 (as amended). Any appeals must be brought within the time-scales specified by the applicable law, including, without limitation, the Public Contracts Regulations 2015 (as amended). In accordance with such regulations, Belfast City Council will also incorporate a minimum 10 calendar day standstill period from the point information on award of contract is communicated to Bidders.
six.4.4) Service from which information about the review procedure may be obtained
Belfast City Council
9 Adelaide Street
Belfast
BT1 8DJ
Country
United Kingdom