Section one: Contracting authority
one.1) Name and addresses
The University of Central Lancashire
Preston
Country
United Kingdom
Region code
UKD - North West (England)
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Event Management Solutions
Reference number
PST22-160
two.1.2) Main CPV code
- 79952000 - Event services
two.1.3) Type of contract
Services
two.1.4) Short description
The University is procuring the supply, delivery and installation of Event Solutions. The University have a number of re-occurring events, such as Graduation, as well as ad-hoc events that take place throughout the year which require varying Event Solutions
Such events require the following:
• Stage
• Lighting
• Sound – Speakers / PA System
• Video – Live broadcasting of events, recording and post production
• Staffing
two.1.5) Estimated total value
Value excluding VAT: £1,200,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKD - North West (England)
two.2.4) Description of the procurement
The University is procuring the supply, delivery and installation of Event Solutions. The University have a number of re-occurring events, such as Graduation, as well as ad-hoc events that take place throughout the year which require varying Event Solutions
Such events require the following:
• Stage
• Lighting
• Sound – Speakers / PA System
• Video – Live broadcasting of events, recording and post production
• Staffing
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
It is estimated that the the contract will be re-advertised at the end of the contract duration of 5 years
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The contract is for an initial two years with an option to extend for 3 x 12 months
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
15 March 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
15 March 2023
Local time
1:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: February 2028
six.4) Procedures for review
six.4.1) Review body
University of Central Lancashire
Preston
Country
United Kingdom