Section one: Contracting authority
one.1) Name and addresses
YPO
41 Industrial Park
Wakefield
WF2 0XE
Contact
Contracts Team
Telephone
+44 01924664685
Country
United Kingdom
NUTS code
UKE45 - Wakefield
Internet address(es)
Main address
Buyer's address
https://procontract.due-north.com/register?ReadForm
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/register?ReadForm
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/register?ReadForm
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
YPO 1224 - Soaps and Sanitisers
Reference number
001224
two.1.2) Main CPV code
- 42968000 - Dispensers
two.1.3) Type of contract
Supplies
two.1.4) Short description
YPO are looking for providers to be appointed onto a Framework Agreement for the supply of Soaps and Sanitisers. This framework is designed to allow YPO to meet the needs of all public sector organisations by establishing an agreement whereby the end customer will place orders directly with YPO and the provider will deliver either direct to the end customer on an agreed basis or to YPO’s warehouse depending on Lot and Specification requirement.
two.1.5) Estimated total value
Value excluding VAT: £1,100,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 1 - Wipes
Lot No
1
two.2.2) Additional CPV code(s)
- 33141118 - Wipes
- 33711900 - Soap
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
Lot 1 is for the procurement of wipes to be delivered into YPO's distribution centre in Wakefield.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30%
Quality criterion - Name: Delivery and Customer Service / Weighting: 15%
Quality criterion - Name: Social Value/Sustainability / Weighting: 15%
Price - Weighting: 40%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
24 April 2024
End date
23 April 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 24th April 2024 to 23rd April 2026 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of January 2026 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 24th April 2024 to 23rd April 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 - Soaps and Dispensers
Lot No
2
two.2.2) Additional CPV code(s)
- 33711900 - Soap
- 42968000 - Dispensers
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
Lot 2 is for the procurement of soaps and dispensers to be delivered into YPO's distribution centre in Wakefield.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30%
Quality criterion - Name: Delivery and Customer Service / Weighting: 15%
Quality criterion - Name: Social Value/Sustainability / Weighting: 15%
Price - Weighting: 40$
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
24 April 2024
End date
23 April 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 24th April 2024 to 23rd April 2026 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of January 2026 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 24th April 2024 to 23rd April 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 - 5 Litre Soaps
Lot No
3
two.2.2) Additional CPV code(s)
- 33711900 - Soap
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
Lot 3 is for the procurement of 5 litre soaps to be delivered into YPO's distribution centre in Wakefield.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30%
Quality criterion - Name: Delivery and Customer Service / Weighting: 15%
Quality criterion - Name: Social Value/Sustainability / Weighting: 15%
Price - Weighting: 40%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
24 April 2024
End date
23 April 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 24th April 2024 to 23rd April 2026 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of January 2026 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 24th April 2024 to 23rd April 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 4 - Universal Soap Dispenser
Lot No
4
two.2.2) Additional CPV code(s)
- 33711900 - Soap
- 42968000 - Dispensers
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
Lot 4 is for the procurement of universal soap dispenser to be delivered into YPO's distribution centre in Wakefield.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30%
Quality criterion - Name: Delivery and Customer Service / Weighting: 15%
Quality criterion - Name: Social Value/Sustainability / Weighting: 15%
Price - Weighting: 40%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
24 April 2024
End date
23 April 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 24th April 2024 to 23rd April 2026 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of January 2026 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 24th April 2024 to 23rd April 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 5 - Spray Soap and Dispenser
Lot No
5
two.2.2) Additional CPV code(s)
- 33711900 - Soap
- 42968000 - Dispensers
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
Lot 5 is for the procurement of spray soap and dispensers to be delivered into YPO's distribution centre in Wakefield.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30%
Quality criterion - Name: Delivery and Customer Service / Weighting: 15%
Quality criterion - Name: Social Value/Sustainability / Weighting: 15%
Price - Weighting: 40%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
24 April 2024
End date
23 April 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 24th April 2024 to 23rd April 2026 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of January 2026 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 24th April 2024 to 23rd April 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 6 - Handwash and Solid Soap
Lot No
6
two.2.2) Additional CPV code(s)
- 33711900 - Soap
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
Lot 6 is for the procurement of handwash and solid soap to be delivered into YPO's distribution centre in Wakefield.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30%
Quality criterion - Name: Delivery and Customer Service / Weighting: 15%
Quality criterion - Name: Social Value/Sustainability / Weighting: 15%
Price - Weighting: 40%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
24 April 2024
End date
23 April 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 24th April 2024 to 23rd April 2026 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of January 2026 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 24th April 2024 to 23rd April 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 7 - Soaps and Sanitisers offering Touch Free and Manual Dispensing
Lot No
7
two.2.2) Additional CPV code(s)
- 33711900 - Soap
- 42968000 - Dispensers
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
Lot 7 is for the procurement of soaps and sanitisers offering touch free and manual dispensing to be delivered into YPO's distribution centre in Wakefield.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30%
Quality criterion - Name: Delivery and Customer Service / Weighting: 15%
Quality criterion - Name: Social Value/Sustainability / Weighting: 15%
Price - Weighting: 40%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
24 April 2024
End date
23 April 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 24th April 2024 to 23rd April 2026 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of January 2026 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 24th April 2024 to 23rd April 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 8 - Alcohol Hand Rub and Gel
Lot No
8
two.2.2) Additional CPV code(s)
- 33711900 - Soap
- 42968000 - Dispensers
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
Lot 8 is for the procurement of alcohol hand rub and gel to be delivered into YPO's distribution centre in Wakefield.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30%
Quality criterion - Name: Delivery and Customer Service / Weighting: 15%
Quality criterion - Name: Social Value/Sustainability / Weighting: 15%
Price - Weighting: 40%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
24 April 2024
End date
23 April 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 24th April 2024 to 23rd April 2026 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of January 2026 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 24th April 2024 to 23rd April 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the
Tender Documentation/ Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ Section in this notice.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
15 March 2024
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
15 March 2024
Local time
2:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.
six.3) Additional information
YPO are purchasing on the behalf of other contracting authorities. Please see the below link
for details: https://www.ypo.co.uk/about/customers/permissible-users
YPO will incorporate a standstill period at the point of notification of the award of the contract
is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and
provides time for unsuccessful tenderers to challenge the award decision before the contract
is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who
have been harmed or are at risk of harm by a breach of the rules to take action in the High
Court (England, Wales and Northern Ireland).
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
London
Country
United Kingdom