Section one: Contracting authority
one.1) Name and addresses
East Devon District Council
Devon County Council, County Hall, Topsham Road
Exeter
EX2 4QD
Contact
Naomi Harnett
Telephone
+44 1395571746
Country
United Kingdom
Region code
UKK4 - Devon
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
http://www.supplyingthesouthwest.org.uk
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Other type
TBC
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ESCo for Cranbrook Heat Network Expansion
Reference number
DN652498
two.1.2) Main CPV code
- 71314000 - Energy and related services
two.1.3) Type of contract
Services
two.1.4) Short description
The project is the expansion of the Cranbrook district heating network in East Devon, to supply heat to new development areas of an additional c4,500 homes and 24,500m2 of commercial space including 3 new schools at Cranbrook new town.
The project will benefit from decarbonised heat by connecting to an Energy from Waste facility (EFW) in Hill Barton via an interconnect pipe to SkyPark energy centre “The Interconnector Project”. The interconnector will support the planned expansion of the Cranbrook new town through enabling the delivery of a Future Homes/Buildings Standard compliant energy solution. The project team have developed good working relationships with the Developers of the new homes and commercial spaces at Cranbrook as well as E.ON, the owner and operator of the existing network.
The project will be delivered by an ESCo. EDDC will act as broker and facilitate the procurement of the ESCo. The procurement will be carried out by the Cranbrook Developers.
Planning is already in place via the EDDC Local Development Order (LDO) for district heating dated July 2020.
The proposed expansion area network length is anticipated to be c.98.6km, which will need to be installed by the ESCo. The total heat demand is estimated to be 34.05 GWh/yr, the anticipated diversified Peak demand for the expansion area is 12.5MW. An estimated 96.9% of this demand will be met by three EFW units, and an anticipated 3.1% from the existing gas CHP at Cranbrook Energy Centre. The total CHP heat capacity is approximately 10.4MW.
The scheme includes thermal storage plant of a capacity of approximately 900m3 which will be located in the vicinity of the Cranbrook energy centre. This location is identified within the adopted Cranbrook plan. The intention is to secure additional carbon savings through further avoidance of gas CHP.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKK4 - Devon
two.2.4) Description of the procurement
A single Energy Services Company (ESCo) will be procured to design, build, operate, maintain, owned and undertake customer billing for the expanded pipe network (energy centres will be provided by third parties). The procurement strategy will be set out in overview by EDDC with support from Devon County Council Procurement Services. However, the Cranbrook developer’s alliance will be fully responsible for the procurement of the ESCo.
A feasibility study has been carried out that has built the technical and economic case for the expansion. The successful bidder will need to develop the design to construction stage. This will involve coordination with the owner of the existing network (EOn), and the developer alliance.
Construction of the network will need to be scheduled in order to ensure heat can be delivered to customers in line with developer programmes. The initial heat on will be expected by Q2 2024. This is anticipated in the first instance to be by connection to temporary energy centres.
The successful bidder will then operate and maintain the network for the duration of the contract (currently anticipated to be 80 years) in line with industry best practices and the Heat Trust Scheme Standards with a subsequent move to market regulations once applicable.
The successful bidder will be the owner of the new infrastructure (pipeline, thermal store, and heat interface units) and be responsible for customer billing.
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal
Yes
Description of renewals
This information is not available at this time as this is not a call for competition
two.3) Estimated date of publication of contract notice
5 June 2023
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section six. Complementary information
six.3) Additional information
This notice is to advise potential suppliers of an upcoming supplier day and is not a call for competition.
The supplier day will be taking place in Exeter on Tuesday 21st March 2023. All prospective suppliers are invited to attend this event and may bring a diverse team of up to 3 members of staff. The day will provide an overview of the project and an opportunity to raise questions and provide feedback on the proposed procurement of the project. Joiner details will be supplied upon registration of the day.
The day will run from 10:00 until 14:30 . Full details of the supplier day will be released closer to the time. Given the nature of this project, the day is being organised as a face-to-face event and virtual attendance will only be possible in exceptional circumstances as we do not believe optimal engagement will be achieved by remote access.
Those wishing to attend are required to access the RSVP document available at http://www.supplyingthesouthwest.org.uk and submit via the messaging portal (as a message) at http://www.supplyingthesouthwest.org.uk. Please note, RSVPs are required by no later than 12:00 on Wednesday 15th March 2023.