Section one: Contracting authority
one.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
Contact
Paul.Thomas4@wales.nhs.uk
Telephone
+44 1443848585
Country
United Kingdom
NUTS code
UK - UNITED KINGDOM
Internet address(es)
Main address
http://nwssp.nhs.wales/ourservices/procurement-services/
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of a Scanning and Archiving Service for Welsh Blood Service
Reference number
WBS-OJEU-45088
two.1.2) Main CPV code
- 79999100 - Scanning services
two.1.3) Type of contract
Services
two.1.4) Short description
The Welsh Blood service requires a new system and service where paper records can be held in secure digital format, and be readily
accessible by authorised members of staff accessible by authorised members of staff.
The contractor is expected to collect, scan and digitise, store and destroy Blood Donor records after authorisation. An approximation of
600,000 sheets per annum
The WBS also requires that its existing digital records currently held on approximately 1800 Compact Discs (TIFF Files) are migrated onto
the new system.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £176,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKL15 - Central Valleys
Main site or place of performance
Welsh Blood Service Headquarters
Ely Valley Road
Llantrisant
CF72 9WB
two.2.4) Description of the procurement
The Welsh Blood service requires a new system and service where paper records can be held in secure digital format, and be readily
accessible by authorised members of staff accessible by authorised members of staff.
The contractor is expected to collect, scan and digitise, store and destroy Blood Donor records after authorisation. An approximation of
600,000 sheets per annum
The WBS also requires that its existing digital records currently held on approximately 1800 Compact Discs (TIFF Files) are migrated onto
two.2.5) Award criteria
Quality criterion - Name: Physical storage / Weighting: 4
Quality criterion - Name: Record disposal and destruction / Weighting: 8
Quality criterion - Name: retreival and deliveries / Weighting: 10
Quality criterion - Name: Electronic document and records management system / Weighting: 20
Quality criterion - Name: Implementation plan / Weighting: 10
Quality criterion - Name: Transition / Weighting: 8
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Tender documents are available on Bravo E-Tender Wales
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 227-560583
Section five. Award of contract
Contract No
WBS-OJEU-45853
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 March 2021
five.2.2) Information about tenders
Number of tenders received: 12
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 12
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
TRANS MEDIA TECHNOLOGY LTD
TRANS MEDIA TECHNOLOGY LTD, UNIT 2-4, KINGSWAY, SWANSEA WEST IND. PARK
SWANSEA
SA54DL
Country
United Kingdom
NUTS code
- UK - UNITED KINGDOM
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £176,000
Section six. Complementary information
six.3) Additional information
(WA Ref:108754)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom