Section one: Contracting authority
one.1) Name and addresses
Department for Communities - Sport Northern Ireland
House of Sport, 2A Upper Malone Road
BELFAST
BT9 5LA
Contact
SSDAdmin.CPDfinance-ni.gov.uk
SSDAdmon.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
https://etendersni.gov.uk/epps
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
DfC Sport NI - Sports Competition and Results Tracking System
Reference number
ID 4466440
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
The Client wishes to acquire a Sports Competition and Results Tracking System that will provide access to Sport NI in order to: • Provide a comprehensive and up to date data base and search facility of competition and results that can be used to analyse the performances of Northern Ireland athletes and teams at the competitions detailed in Annex 1. • Provide a service desk facility for day-to-day support; and • Provide online training and training documentation for staff in the use of the proposed solution. This will enable access to a comprehensive database of sports competition performance results that are relevant to Sport NI and access to analytical tools that enable Client staff to deliver services such as results monitoring and benchmarking, predictive analysis, and reporting. This contract will run for an initial period of two years plus two optional extension periods of up to twelve months each.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £108,000
two.2) Description
two.2.2) Additional CPV code(s)
- 72200000 - Software programming and consultancy services
- 72230000 - Custom software development services
- 72232000 - Development of transaction processing and custom software
- 72250000 - System and support services
- 72260000 - Software-related services
- 72300000 - Data services
- 72310000 - Data-processing services
- 72312100 - Data preparation services
- 72313000 - Data capture services
two.2.3) Place of performance
NUTS codes
- UKN0 - Northern Ireland
two.2.4) Description of the procurement
The Client wishes to acquire a Sports Competition and Results Tracking System that will provide access to Sport NI in order to: • Provide a comprehensive and up to date data base and search facility of competition and results that can be used to analyse the performances of Northern Ireland athletes and teams at the competitions detailed in Annex 1. • Provide a service desk facility for day-to-day support; and • Provide online training and training documentation for staff in the use of the proposed solution. This will enable access to a comprehensive database of sports competition performance results that are relevant to Sport NI and access to analytical tools that enable Client staff to deliver services such as results monitoring and benchmarking, predictive analysis, and reporting. This contract will run for an initial period of two years plus two optional extension periods of up to twelve months each.
two.2.5) Award criteria
Quality criterion - Name: AC1 Methodology / Weighting: 16
Quality criterion - Name: AC2 Key Personnel Experience / Weighting: 12
Quality criterion - Name: AC3 Contract Management / Weighting: 6
Quality criterion - Name: AC4 Social Value Methodology / Weighting: 6
Cost criterion - Name: AC5 Total Contract Cost / Weighting: 60
two.2.11) Information about options
Options: Yes
Description of options
After the initial contract period, there are 2 options to extend for 1 year each.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-032841
Section five. Award of contract
Contract No
1
Title
Contract - ID 4466440 DfC Sport NI - Sports Competition and Results Tracking System
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
10 February 2023
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Infostrada Statistics B.V.
Binnenwal 2
Nieuwegein
3432 GH
Telephone
+31 306007171
Fax
+31 306007177
Country
Netherlands
NUTS code
- NL - Netherlands
Internet address
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £185,280
Total value of the contract/lot: £108,000
Section six. Complementary information
six.3) Additional information
The successful Contractor’s performance on the contract will be regularly monitored against. the agreed Key Performance Indicators as detailed in the Commercial Conditions of Contract. Schedule for ICT Schedule 5 – Contract and Service Management and Specification. Schedule. Contractors not delivering on contract requirements is a serious matter. It means. the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be. issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate.
six.4) Procedures for review
six.4.1) Review body
The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead, any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR2015 as amended.
As above
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
CPD will comply with the Public Contracts Regulations 2015 (as amended) and has incorporated a standstill period (minimum 10 calendar days) at the point information on the award of contract was communicated to tenderers. That notification provided full information on the award decision and provided time for the unsuccessful tenderers to challenge the award decision before the contract was entered into.