Section one: Contracting authority
one.1) Name and addresses
WEST MIDLANDS GROWTH COMPANY LIMITED
16 Summer Lane
BIRMINGHAM
B19 3SD
Contact
Ronny Tigere
Telephone
+44 1212025057
Country
United Kingdom
NUTS code
UKG31 - Birmingham
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Queen's Baton Relay Activation for Australia
Reference number
2021-WMGC-0120
two.1.2) Main CPV code
- 79952000 - Event services
two.1.3) Type of contract
Services
two.1.4) Short description
This procurement is required as part of Level 1 milestone activity to celebrate the arrival of the Queens Baton Relay (QBR) in Australia and leverage the spotlight on Commonwealth Games and the BATP is intending to host a digital showcase event in Sydney on 18th March 2022 to key travel industry, media, business professionals and government stakeholders to increase awareness and change perceptions of the West Midlands.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £36,491.80
two.2) Description
two.2.2) Additional CPV code(s)
- 79952000 - Event services
two.2.3) Place of performance
NUTS codes
- UKG3 - West Midlands
Main site or place of performance
As the crow flies from B1 Postcode
two.2.4) Description of the procurement
It is the intention of WMGC Ltd and VisitBritain (VB) to jointly direct award contract for QBR Australia Activation Baton Relay to Imagination Group Limited due to favorable terms of their proposal which meets the requirements of the brief. The comparative advantages of the successful tenderer's submission relative to the unsuccessful submissions during soft market testing are based on stress tested plan and concept to which the proposal by Imagination Group Limited qualified to be considered under (Single Tender Action STA) for exceptional circumstance procurement or direct award.
It is government policy to acquire all goods and services in the public sector through competition to ensure that Value for Money (VFM) is achieved. A single tender will only be progressed in exceptional circumstances. It is still necessary to ensure this meets the business needs, provides value for money and is in compliance with the Public Contract Regulations 2015 (PCR2015). An STA may only be authorised, if it can be proven that the benefits outweigh the risk. Where the works, supplies or services can be supplied only by a particular economic operator for any of the following reasons:
• Competition is absent for technical reasons
• The protection of exclusive rights, including intellectual property rights, this only applies where no reasonable alternative or where no substitute exists and the absence of competition is not the result of an artificial narrowing down of the parameters of the procurement
• Insofar as is strictly necessary where, for reasons of extreme agency brought about by events unforeseeable by the contracting authority, the time limits for the open or restricted procedures or competitive procedures with negotiation cannot be complied with.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.14) Additional information
The current contract is awarded after market testing the opportunity with Australian Providers and the three providers that responded to the call for competition were identified not to be suitable due to reasons of their proposals not presenting feasibility outcomes and had not been stress tested. In the event of this contract requiring any variation, this will be done inline with Principle of Transparency Code applying limits set in Regulation 72 regardless of the monetary value. To qualify for an uplift using Reg.72 the event must be unforeseeable which has led to the scope increase.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- No tenders or no suitable tenders/requests to participate in response to restricted procedure
- The services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
It is the intention of WMGC Ltd and VisitBritain (VB) to jointly direct award contract for QBR Australia Activation Baton Relay to Imagination Group Limited to due favourable Terms proposal which meets the requirements of the brief. The comparative advantages of the successful tenderer's submission relative to the unsuccessful submissions during soft market testing are based on stress tested plan and concept to which the proposal by Imagination Group Limited qualified to be considered under (Single Tender Action STA) for exceptional circumstance procurement or direct award.
It is government policy to acquire all goods and services in the public sector through competition to ensure that Value for Money (VFM) is achieved. A single tender will only be progressed in exceptional circumstances. It is still necessary to ensure this meets the business needs, provides value for money and is in compliance with the Public Contract Regulations 2015 (PCR2015). An STA may only be authorised if it can be proven that the benefits outweigh the risk.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract
Contract No
2021-WMGC-0120
Title
Queen's Baton Relay Activation for Australia
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 February 2022
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Imagination Group Limited
Suite 116 Jones Bay Wharf, 26-32 Pirrama Road,
Prymont Sydney NSW 2009
Country
Australia
NUTS code
- AU - Australia
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £36,491.80
Total value of the contract/lot: £36,491.80
Section six. Complementary information
six.3) Additional information
Whilst the contract is being awarded as below threshold at £36,491.80 , any variations to this amount will be in with Regulation 72 for any uplift or variation irregardless of value.
six.4) Procedures for review
six.4.1) Review body
Commercial Working Group
16 Summer Lane
Birmingham
B19 3SD
Country
United Kingdom