Section one: Contracting authority/entity
one.1) Name and addresses
Portsmouth City Council
Civic Offices, Guildhall Square
PORTSMOUTH
PO1 2AL
Contact
Procurement Service
procurement@portsmouthcc.gov.uk
Telephone
+44 2392688235
Country
United Kingdom
Region code
UKJ31 - Portsmouth
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.portsmouth.gov.uk/services/business/procurement/contract-opportunities-with-us/
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Lakeside - Security Services
two.1.2) Main CPV code
- 79710000 - Security services
two.1.3) Type of contract
Services
two.1.4) Short description
Portsmouth City Council ('the council') is inviting tenders from suitably qualified and experienced SIA or equivalent accredited suppliers for the provision of security guarding services at Lakeside North Harbour, Portsmouth.
The council's target date for award of contract is March 26th, 2024, with service commencement following on May 31st, 2024.
The initial contract term will be for 3 years with possibility of extending the term by a further 4 years in increments to be agreed, subject to the agreement and performance of both parties. The form of contract used will be the Council's standard terms for the supply of services.
The estimated annual value of the contract is £375,000 based upon current core requirements. The value of the contract for delivery of core requirements may increase or decrease in the event of changes to specification, changes to frequencies, and removal or addition of requirements from the contract.
The Council cannot provide any guarantees of increases or decreases of the contract; however, any increases will be capped at 20% of the per annum contract value. The upper value of the contract in respect of core requirements could therefore theoretically increase to £450,000 per annum.
The above value estimate does not include for any non-core ad-hoc requirements such as additional support for events, specialist ad-hoc services, etc.
No accurate estimate or guarantee in respect of value for non-core ad-hoc services can be provided, but it could equate to an upper additional value of £10,000 per annum. Therefore, the full upper per annum value of the contract could theoretically equate to £460,000 if additions to score services are taken up and a high volume of non-core ad-hoc services is commissioned via the contract.
The council is ideally seeking to deliver a saving through this procurement process and avoid any cost increases. Therefore, Council reserves the right to set aside any tender that exceeds £375,000 per annum for delivery of the Council's current core requirements.
Tenderers, other than the current incumbent supplier, should also note that tenders will only be accepted where the tenderer can evidence that they have attended a scheduled tour of the site.
The Council will run the procurement process in accordance with the 'Open Procedure' as set out within the Public Contracts Regulations (2015). The procurement timetable is detailed below:
Procurement documents available on In-tend - 23.01.2023
Deadline for booking site visit - 05.02.2023 12:00
Site visits and bidders briefing - 06.02.2023 - 10am and 3pm
07.02.2023 - 10am and 3pm
Deadline for requests for clarification - 15.02.2023 at 23:59
Tender return deadline - 22.02.2023 at 12:00
Notification letters issued - 14.03.2023
Standstill period starts - 15.03.2024
Standstill period ends - 25.03.2024 at 23:59
Contract award - 26.03.2024
The Council will administrate the procurement process using its e-sourcing system In-tend. The In-tend system can be accessed free of charge via the following web link:
Section six. Complementary information
six.6) Original notice reference
Notice number: 2024/S 000-002181
Section seven. Changes
seven.1.2) Text to be corrected in the original notice
Section number
II.1.4
Instead of
Text
The council is ideally seeking to deliver a saving through this procurement process and avoid any cost increases. Therefore, Council reserves the right to set aside any tender that exceeds £375,000 per annum for delivery of the Council's current core requirements. Tenderers, other than the current incumbent supplier, should also note that tenders will only be accepted where the tenderer can evidence that they have attended a scheduled tour of the site. The Council will run the procurement process in accordance with the 'Open Procedure' as
set out within the Public Contracts Regulations (2015). The procurement timetable is detailed below:
Procurement documents available on In-tend - 23.01.2023
Deadline for booking site visit - 05.02.2023 12:00
Site visits and bidders briefing - 06.02.2023 - 10am and 3pm 07.02.2023 - 10am and 3pm
Deadline for requests for clarification - 15.02.2023 at 23:59
Tender return deadline - 22.02.2023 at 12:00
Notification letters issued - 14.03.2023
Standstill period starts - 15.03.2024
Standstill period ends - 25.03.2024 at 23:59
Contract award - 26.03.2024
Read
Text
The council is ideally seeking to deliver a saving through this procurement process and avoid any cost increases. Therefore, Council reserves the right to set aside any tender that exceeds £375,000 per annum for delivery of the Council's current core requirements. The budget cap of £375,000 per annum is based upon delivery of the current core requirements and already includes for an uplift of the value for 2023/2024 to accommodate the increases to national minimum wage which will take effect from April 2024. Tenderers, other than the current incumbent supplier, should also note that tenders will only be accepted where the tenderer can evidence that they have attended a scheduled tour of the site. The Council will run the procurement process in accordance with the 'Open Procedure' as
set out within the Public Contracts Regulations (2015). The procurement timetable is detailed below:
Procurement documents available on In-tend - 23.01.2024
Deadline for booking site visit - 05.02.2024 12:00
Site visits and bidders briefing - 06.02.2024- 10am and 3pm
07.02.2024 - 10am and 3pm
Deadline for requests for clarification - 26.02.2024 at 23:59
Tender return deadline - 08.03.2024 at 12:00
Notification letters issued - 02.04.2024
Standstill period starts - 03.04.2024
Standstill period ends - 12.04.2024 at 23:59
Contract award - 26.03.2024
Section number
IV.2.2
Instead of
Date
22 February 2024
Local time
12:00pm
Read
Date
8 March 2024
Local time
12:00pm
Section number
IV.2.7
Instead of
Date
22 February 2024
Local time
12:01pm
Read
Date
8 March 2024
Local time
12:01pm