Scope
Description
he Authority is a member of the SPINE consortium, which is responsible for delivering a shared database between all members of the consortium -
• Cambridgeshire County Council,
• Norfolk County Council,
• Peterborough City Council
• Suffolk County Council.
The system manages all customer and stock items for the services, alongside links to third party platforms such us eBook venders, open plus, self service machines and online databases.
It is the core database that controls how library services operate and managed their processes.
Four separate SAAS agreements will be awarded to one Supplier who can meet the requirements in full, for an initial contract term of 48 months with a potential of extension of a further 24 months.
The Total estimated value of this procurement is £1,500,000 inclusive of Vat. Individual value for each SPINE member was approximately between £40,000 - £70,000 annually.
Bidders were invited to submit their submissions via the ProContract E-tendering system.
Contract 1. 24077 Provision of Library Management System for SPINE Network
Supplier
Contract value
- £984,536.09 excluding VAT
- £1,181,448.71 including VAT
Above the relevant threshold
Date signed
15 December 2025
Contract dates
- 31 May 2026 to 30 May 2030
- Possible extension to 30 May 2032
- 6 years
Description of possible extension:
Extension available up to two years
Main procurement category
Services
CPV classifications
- 48000000 - Software package and information systems
- 79995000 - Library management services
Contract locations
- UKH1 - East Anglia
Justification for not setting key performance indicators
N/A
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Supplier
CIVICA UK LIMITED
- Companies House: 01628868
- Public Procurement Organisation Number: PCMJ-9641-QWWM
Southbank Central, 30 Stamford Street
London
SE1 9LQ
United Kingdom
Email: BidSupport@civica.com
Website: https://www.civica.com/en-gb/
Region: UKI44 - Lewisham and Southwark
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1
Contracting authorities
Cambridgeshire County Council
- Public Procurement Organisation Number: PJVB-3262-VGVJ
New Shire Hall Emery Crescent Enterprise Campus,
Alconbury Weald, Huntingdon
PE28 4YE
United Kingdom
Region: UKH12 - Cambridgeshire CC
Organisation type: Public authority - sub-central government
Norfolk County Council
- Public Procurement Organisation Number: PDYH-3246-XWTR
County Hall, Martineau Lane
Norwich
NR1 2DH
United Kingdom
Email: sourcingteam@norfolk.gov.uk
Region: UKH15 - Norwich and East Norfolk
Organisation type: Public authority - sub-central government
Peterborough City Council
- Public Procurement Organisation Number: PLXM-3229-WVQH
Sand Martin House Peterborough, Bittern Way
Peterborough
PE2 8TY
United Kingdom
Region: UKH11 - Peterborough
Organisation type: Public authority - sub-central government
Suffolk County Council
- Public Procurement Organisation Number: PHVH-1657-HHMV
Endeavour House, 8 Russell Road
Ipswich
IP1 2BX
United Kingdom
Region: UKH14 - Suffolk
Organisation type: Public authority - sub-central government