Section one: Contracting authority/entity
one.1) Name and addresses
Scottish Prison Service
One Lochside, 1 Lochside Avenue
Edinburgh
EH12 9DJ
Contact
Catharine Dempsey
catharine.dempsey@prisons.gov.scot
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00384
one.4) Type of the contracting authority
National or federal Agency/Office
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
SPS-01610 Support and Maintenance for SPS's EPOS System
Reference number
SPS-01610
two.1.2) Main CPV code
- 48110000 - Point of sale (POS) software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
This contract is for the on-going support and maintenance of SPS's Electronic Point of Sale (EPOS) system currently in use within SPS estate.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £110,000
two.2) Description
two.2.2) Additional CPV code(s)
- 72267000 - Software maintenance and repair services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
SPS intends to make a direct award to Lapsley Ltd who currently provide SPS with ongoing annual support and maintenance (ASM)for the EPOS system.
The EPOS system is installed throughout the SPS Estate. SPS intends to award a three year contract with a possible two year extension.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
SPS implemented an EPOS system in 2014 via a contract with Lapsley Ltd, procured via Open Competition.
This Contract provides ongoing support and maintenance for this EPOS system.
The EPOS system has been developed over a number of years, to fully integrate with SPS' existing internal prisoner record system. As these developments have been written and implemented by Lapsley Ltd, any new supplier would not be familiar with the full range of functionality that the software now offers and the complexities of the technical integration with the prisoner record system.
The proposed contract term aligns with a separate project which is assessing services which may be provided in an in-cell environment in future.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
8 February 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Lapsley
19 Lasswade Road, Edinburgh
Edinburgh
EH16 6JB
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £110,000
Section six. Complementary information
six.3) Additional information
(SC Ref:757707)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
Chalmers Street
Edinburgh
EH1 1LB
Country
United Kingdom