Section one: Contracting authority
one.1) Name and addresses
Secretary of State for the Home Department
Border Force, 3rd Floor, Block C, Soapworks, Colgate Lane
Salford
M5 3FS
Contact
John Bowness
Detectiontechnologyprocurement@homeoffice.gov.uk
Country
United Kingdom
NUTS code
UK - UNITED KINGDOM
Internet address(es)
Main address
Buyer's address
https://homeoffice.app.jaggaer.com/web/login.html
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://homeoffice.app.jaggaer.com/web/login.html
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://homeoffice.app.jaggaer.com/web/login.html
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Contract for the Supply and Maintenance of Trace Detection Devices
two.1.2) Main CPV code
- 38544000 - Drug detection apparatus
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Buyer requires desk top and portable trace detection devices to assist Buyer officers in the detection of controlled drugs.
two.1.5) Estimated total value
Value excluding VAT: £9,050,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 3
two.2) Description
two.2.1) Title
Supply and Maintenance of Desktop Trace Detection Devices
Lot No
Lot 1
two.2.2) Additional CPV code(s)
- 38544000 - Drug detection apparatus
two.2.3) Place of performance
NUTS codes
- UK - UNITED KINGDOM
Main site or place of performance
United Kingdom
two.2.4) Description of the procurement
Border Force is a law enforcement command within the Home Office (Buyer). Border Force secures the border and promotes national prosperity by facilitating the legitimate movement of individuals and goods, whilst preventing those that would cause harm from entering the UK. This is achieved through the immigration and customs checks carried out by at ports and airports. The objective of the Trace Detection Contract is to
deter and prevent goods that would harm the national interests from entering the UK.
One of the many ways we achieve this is through search of baggage, vehicles and cargo. We are interested in desktop trace detection devices which detect trace levels of narcotics on a range of items including, but not limited to, personal effects such as suitcases and clothing, cargo and varying surfaces across encountered vehicles.
The length of contract will be 4 years for procurement of devices. During that period, Border Force expects
to have a requirement for up to 60 desktop devices, however this statement should in no way be construed as a
commitment to purchase units during the contract period in this, or any other quantity, as the contract will not be
based on guaranteed volumes.
Border Force requires the devices to remain operational for 10 years from the date of purchase. Bidders will
be required to provide evidence of their ability to maintain the devices, including having access to the required
spare parts, consumables and replacement devices (i.e. where the devices are beyond economical repair),
during the 10 years. For bidders who are not the Original Equipment Manufacturer (OEM), this may include
providing evidence to the authority that the necessary contractual arrangements are in place with the OEM to
ensure continued access to any required support, spare parts, consumables and replacement devices during
the 10 year period.
The contract will be open to usage by the Ministry of Justice, the Scottish Prison Service, the Northern Ireland Prison Service and any other person or organisation named in the contact, as a Cluster Member.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £3,350,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Several priced options exist within each lot e.g. additional planned preventative maintenance visits.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Buyer is not responsible for any bidding costs incurred by potential suppliers in respect of this procurement. The Buyer reserves the right to abandon the competitive process and not award any contract; make any changes it sees as reasonable to the competition; remove and/or amend element(s) from the scope of the requirements; and accept or reject any tender.
two.2) Description
two.2.1) Title
Supply and Maintenance of Portable Trace Detection Devices
Lot No
Lot 2
two.2.2) Additional CPV code(s)
- 38544000 - Drug detection apparatus
two.2.3) Place of performance
NUTS codes
- UK - UNITED KINGDOM
Main site or place of performance
United Kingdom
two.2.4) Description of the procurement
Border Force is a law enforcement command within the Home Office (Buyer). Border Force secures the border and promotes national prosperity by facilitating the legitimate movement of individuals and goods, whilst preventing those that would cause harm from entering the UK. This is achieved through the immigration and customs checks carried out by at ports and airports. The objective of the Trace Detection Contract is to
deter and prevent goods that would harm the national interests from entering the UK.
One of the many ways we achieve this is through search of baggage, vehicles and cargo. We are interested in portable trace detection devices which detect trace levels of narcotics on a range of items including, but not limited to,
personal effects such as suitcases and clothing, cargo and varying surfaces across encountered vehicles.
The length of contract will be 4 years for procurement of devices. During that period, Border Force expects
to have a requirement for up to 20 portable devices, however this statement should in no way be construed as a
commitment to purchase units during the contract period in this, or any other quantity, as the contract will not be
based on guaranteed volumes.
Border Force requires the devices to remain operational for 10 years from the date of purchase. Bidders will be required to provide evidence of their ability to maintain the devices, including having access to the required spare parts, consumables and replacement devices (i.e. where the devices are beyond economical repair), during the 10 years. For bidders who are not the Original Equipment Manufacturer (OEM), this may include providing evidence to the authority that the necessary contractual arrangements are in place with the OEM to ensure continued access to any required support, spare parts, consumables and replacement devices during the 10 year period.
The contract will be open to usage by the Ministry of Justice, the Scottish Prison Service, the Northern Ireland Prison Service and any other person or organisation named in the contact, as a Cluster Member.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,450,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Several priced options exist within each lot e.g. additional planned preventative maintenance visits.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Buyer is not responsible for any bidding costs incurred by potential suppliers in respect of this procurement. The Buyer reserves the right to abandon the competitive process and not award any contract; make any changes it sees as reasonable to the competition; remove and/or amend element(s) from the scope of the requirements; and accept or reject any tender.
two.2) Description
two.2.1) Title
Supply and Maintenance of Desktop Trace Detection Devices with Additional Service Requirements
Lot No
Lot 3
two.2.2) Additional CPV code(s)
- 38544000 - Drug detection apparatus
two.2.3) Place of performance
NUTS codes
- UK - UNITED KINGDOM
Main site or place of performance
United Kingdom
two.2.4) Description of the procurement
Home Office, working in conjunction with Her Majesty’s Prison and Probation Service (HMPPS) through the Ministry of Justice ( MoJ), have identified a requirement for a counter measure that effectively finds and detects narcotics in a prison context.
We are interested in desktop devices which detect trace levels of narcotics on a range of items including, but not limited to, personal effects such as bags, clothing and mail.
The length of contract will be 4 years for procurement of devices. During that period, MoJ expects to have a requirement for up to 90 desktop devices, however this statement
should in no way be construed as a commitment to purchase units during the contract period in this, or any other quantity,
as the contract will not be based on guaranteed volumes.
MoJ requires the devices to remain operational for 10 years from the date of purchase. Bidders will be required to provide evidence of their ability to maintain the devices, including having access to the required spare parts, consumables, replacement devices (i.e. where the devices are beyond
economical repair) and drug library updates during the 10 years. For bidders who are not the Original Equipment Manufacturer (OEM), this may include providing evidence to the authority that the necessary contractual arrangements are in place with the OEM to ensure continued access to any required support, spare parts, consumables and replacement devices during the 10 year period.
The contract will be open to usage by the Ministry of Justice, the Scottish Prison Service, the Northern Ireland Prison Service and any other person or organisation named in the contact, as a Cluster Member.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £4,250,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Several priced options exist within each lot e.g. additional planned preventative maintenance visits.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Buyer is not responsible for any bidding costs incurred by potential suppliers in respect of this procurement. The Buyer reserves the right to abandon the competitive process and not award any contract; make any changes it sees as reasonable to the competition; remove and/or amend element(s) from the scope of the requirements; and accept or reject any tender.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Before being given access to the Home Office e-sourcing portal, where the Tender Documents are held, Suppliers will be required to sign the Buyer's Non-Disclosure Agreement (NDA). This NDA should be requested via email from John Bowness at Detectiontechnologyprocurement@homeoffice.gov.uk.
A scanned copy incorporating the wet signature should be then be returned via email to John Bowness at Detectiontechnologyprocurement@homeoffice.gov.uk to enable access to the ITT documentation.
The terms of the NDA are non-negotiable and your unequivocal acceptance of those therein are required to
proceed with this opportunity.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 110-268494
four.2.2) Time limit for receipt of tenders or requests to participate
Date
12 April 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
12 April 2021
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic payment will be used
six.3) Additional information
This procurement will be managed electronically via the Authority's eSourcing Portal (JAGGAER). To participate
in this procurement, participants must first be registered on the eSourcing Portal. If you have not yet registered on the eSourcing Portal, this can be done online at https://homeoffice.app.jaggaer.com by following the
link ‘To register click here’. Please note that, to register, you must have a valid DUNS number (as provided
by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract
if invited to do so. Once you have registered on the eSourcing Portal, you will be able to view within the
Sourcing>My ITTs area ‘ITTs open to all Suppliers’ and the Trace Detection ITT will be found within this area.
For technical assistance on use of the eSourcing Portal please contact the JAGGAER Supplier Helpdesk at
customersupport@jaggaer.com or 0800 069 8630 (0800 — 18 .00).
The closing date for submissions will be 12 April 2021 at 12.00 Midday GMT. Clarification requests must
be submitted no later than 05 April 2021.
six.4) Procedures for review
six.4.1) Review body
Home Office
London
Country
United Kingdom